Employee Self-service | ESS Portal | Zoho People

Employee Self-Service

Employee Self-Service is a space where the employee can access their personal information, related services, and quick actions.



The following is a list of basic tabs that they can view and edit from their self-service page:

Profile

An employee will be able to view their complete profile, including personal details, work details, skill set information, reportees, and related information. 


To initiate a quick chat with any teammate, simply click the chat icon beside that employee's name. 

Chat must be enabled by the Admin.

Team

In this tab, the employee will be able to see the members of your team. All the members of their team will be listed. For a more detailed view, click on the name of the teammate to view their self-service page. 



Calendar

An employee can view their calendar with any events or meetings that are scheduled. To log time or apply leave on a particular day, click on that day and select the desired option. 


Leave

Under the leave tab, an employee will be able to view their leave balance and applied leaves till date. They can also apply leave by clicking Apply Leave from the self-service page



Click here to learn more about Leave.

Timesheet

In this tab, an employee can log time for the jobs that they do. Time logging can be done using a timer or through manual methods. You can manually log time using the following options: Daily Log, Weekly Log, and Monthly Log. 





Time logs can be filtered by period, clients, jobs, projects, and billable status. To filter the logs, click the funnel icon. 

Click here to learn more about Timesheet.

Attendance


The following actions can performed from the Attendance tab:


  • Click the check-in or check-out button to do a web check-in or check-out

  • View the total hours logged per day

  • View the payable days, weekends, and more for the whole week

  • Navigate to the previous week to view previous attendance details

  • Click on the week or month view icons to view a week or month's attendance

  • Export the attendance data by clicking on the ellipsis icon


Click here to learn more about Attendance.

Delegation


When an employee wishes to delegate approvals to another employee, either during a specific duration or permanently, they can do so with the Delegation feature. This feature will be viewable to an employee if permission has been enabled. 



To add a new delegation:
  1. Navigate to Self-Service, and then Delegation
  2. Click Add Delegation

  1. Select the Delegator
  2. Select the Delegatee
  3. Under Type, select either Temporary or Permanent. If you select Temporary, select the applicable Date Range
  4. Under Notification, choose either Delegator and Delegatee or Delegatee. If Delegator and Delegatee is chosen, all approval messages will be sent to both Delegator and Delegatee. If Delegatee is chosen, approval messages will not be sent to the Delegator.
  5. Under Description, you can include information regarding the approvals
  6. Click Save
Delegations can be edited or deleted using the pencil and trash icon, respectively. 

Files

An employee can view all the files that are shared with them in the files tab. They can also upload their documents under personal uploads.



Click here to learn more about Files.

Cases

All the cases raised by the employee will be listed here in the cases tab. To view more details on the case, simply click on the case. 




Cases can also be exported by clicking Export in the ellipsis icon. 

Click here to learn more about Cases. 

Personal Settings   

The personal settings is an exclusive space for each employee to personalize their account and information. To modify personal settings, click the personal settings icon in Self-Service.








The following settings can be personalized by an employee

Locale settings 

The preferred language, country, and time zone of an employee can be selected based on their current work location. 

Permissions

These settings help provide privacy to an individual's information.
By default, birthday, work, and wedding anniversary dates, and mobile number will be viewable by other employees in the organization. 

If the birthday, work anniversary, and wedding anniversary widgets are enabled by the organization, but the employee does not want their information to be viewable, they can hide their information here. Similarly, if the employee has selected to hide their mobile number, it will not be visible to others when they search for their profile.


Theme settings

An employee can select the relevant color and images that reflect their personal style or mood.

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  • The chosen menu color will be visible on the left-hand side menu.

  • The theme color will run across all the tab names and clickable buttons.

  • The cover image will be visible in the self-service top bar. 



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