Microsoft Teams Integration | Online Help | Zoho Projects

Microsoft Teams Integration

Get into action with our integration with Microsoft Teams in Office 365. Microsoft Teams is an all-in-one hub for effective team collaboration. Teams users can add Zoho projects tab to their chat channels and start working on projects directly from the Teams workspace.

Access Privilege

Only Microsoft Teams users who are a part of the Zoho Projects portal can access the project tabs.

Significant Aspects of Microsoft Teams Integration

  1. Collaborate with your teammates via chat.
  2. Add tasks and task lists to projects directly from the Teams workspace.
  3. Customize your task view.
  1. Link tasks using four types of task dependency and establish task workflow.

  1. View task lists of the project while chatting with teammates about the tasks & project activities. 
    • Task list view displays the task owner, task status, start date, and end date for each task. 
    • The chart view of the task list shows a graphical representation of the tasks by user, status, priority, and percent complete.

Add Zoho Projects Tab

  1. Log in to your Microsoft Teams account in Office 365.
  2. Click the + button in the top of the channel to add a new tab.

  1. Click the Zoho Projects icon in the Add a tab pop-up.
  2. Link your Zoho Projects account to your Teams account (if you’re a new user, sign up for Zoho Projects and create your portal).
  3. Select your portal and choose the project you want to work on. 

  1. Click Save
You can keep adding more Zoho Projects tabs within your channel.

Install Zoho Projects Bot

Using the Zoho Projects bot, you can view all the projects or tasks in your portal, view their details and edit them, and create tasks in a project. 

  1. Log in to your Microsoft Teams account in Office 365.
  2. Click Store and navigate to Bots.
  3. Select Zoho Projects bot and click Install.

 You will need to authorize your Zoho Projects account to link the bot.

  • Click Authorize in the Zoho Projects bot. You can proceed with the same Zoho Projects account you are already logged in or you can log in using a different account. 

You are now ready to use the bot.

  • You can type @Zoho Projects in your team’s Conversations tab and select the Zoho Projects bot. You will be prompted to select an action or you can type the action to view projects or tasks or create tasks.  

Actions you can perform:
  1. View all projects
  2. View tasks in a project
  3. Create tasks in a project
  • When you view tasks, you can edit the task details such as status, priority, task assignee, and comments.
  • The actions you perform in your channel’s Conversation tab using Zoho Projects bot can be viewed by all the users in your team. However, if you want to view the projects or task details in private, navigate to Chat in MS Teams and click Zoho Projects private chatbot.
  • You can set up portal and projects from your Zoho Projects private chatbot whereas you cannot do it from your channel’s Conversation tab.

Zoho Projects Messaging Extensions

You can generate task preview from your channel’s Conversation tab or Zoho Projects private chatbot using our messaging extension in Microsoft Teams.

To generate task preview:

  1. Click below the text box.
  2. Select Zoho Projects.
  3. Search for the task you want to preview.
  4. Select the task and send messages along with it.

Configure Notifications

Users can select the type of notifications they want to receive from Zoho Projects.
  1. Click   in the upper-right corner of the top navigation band.
  2. Navigate to the Personal Preferences section, click Notifications, and then click Microsoft Teams.
  3. Make note of instructions to be followed in MS Teams and then click Refresh page.
  4. Enable the notifications for the respective actions.
  5. The selected notifications will be pushed to the bot.

Push Action Cards to Microsoft Teams Bot and Outlook Email

Task, issues, milestone, and forum updates and comments action cards are pushed to the bot channel and also sent to Outlook mail. This is available only for Microsoft SSO logins.

  1. Navigate to the task, issue, milestone details page, or forums.
  2. Update a field or add a comment. For forums, you can post a new forum or add a comment.
  3. Action card will appear in the corresponding channel in MS teams.
  4. Users will also receive an action card in their Outlook email.

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