Microsoft Office 365 integration | Online help | Zoho Projects

Microsoft Office 365 integration

Import your Office 365 users to Zoho Projects with the Office 365 integration. You can add tasks and events to your primary calendar in Office 365 from Zoho Projects. 

Access Zoho Projects via Office 365 Single Sign-on

  1. Log in to your Office account.


  2. Search for Zoho Projects in the Apps section.
  3. When you click the Zoho Projects app, you will be asked to create a new Zoho Projects portal(account) if you don't have one. If you already have a Zoho Projects account with the same email address that you use for Office 365, you will directly be taken to that account. 
  4. You can access Zoho Projects now.

Enable Office 365 integration in Zoho Projects

  1. Select  in the upper-right corner of the top navigation bar.
  2. Navigate to Marketplace > All Apps  and search for Office 365.
  3. Click Configure.

Import Office users to Zoho Projects portal

  1. Select in the upper-right corner of the top navigation bar.
  2. Navigate to Marketplace > All Apps > Office 365.
  3. Click Import Users tab.  
  4. Select the Office users whom you would like to import.
    • You can map them to one or more projects by selecting the project names from the Select Projects drop-down. If you choose to skip this step, the users will be added to the portal (common for all projects) and you can map them later.
    • You can also update the role and profile of the selected users before importing.
  5. Click Import Now

Import Office users to a specific project

  1. Click Projects in the left navigation panel.
  2. Navigate to your project and click Users in the top band.
  3. Click in the upper-right corner.
  4. Click Import from Office 365.
  5. Select the Office users whom you would like to import.
    • You can also update the role and profile of the selected users before importing.
  6. Click Import Now.

Manage action cards

You can enable or disable the Outlook action cards that are sent along with the task or issue email notifications from Zoho Projects. With action cards, the portal users can perform instant actions like performing transitions, assigning work items, setting due dates and modifying their priority, right from their Outlook mailbox.

  1. Select in the upper-right corner of the top navigation bar.
  2. Navigate to Marketplace> All Apps > Office 365.
  3. In the Manage Action Cards tab, you can toggle the switch to enable or disable action cards.  
If you disable this option, email notifications sent from Zoho Projects will not have actionable cards.

Using action cards

Users will receive actions cards via email. The buttons in the cards can be used to perform actions.
  1. Transitions: Clicking on a transition button will perform the action in the blueprint in Zoho Projects.
  2. Add comment: A comment can be added to the task.
  3. Select priority: Set or modify priority for the task.

Add tasks to your Office account from Zoho Projects

  1. Click Projects in the left navigation panel.
  2. Navigate to your project and click Tasks in the top band.
  3. Click Add Task in the upper-right corner of the page.
  4. Enter the task details.


  5. Enable the Add to Office 365 Calendar option to add the task to your calendar.
  6. Enable the Add Task to Office 365 Tasks option to add it to your tasks.
  7. Click Save.

Add events to your Office account from Zoho Projects

  1. Navigate to your project and click Calendar in the left navigation panel.
  2. Click the Events tab at the top.
  3. Click Schedule Event in the upper-right corner.
  4. Enter the event details.
  5. Set reminders or add a recurrence for the event.



  6. Enable the Add to Office 365 Calendar option.
  7. Click Save.

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