Milestones | Online Help | Zoho Projects

Project Milestones

Milestones are goal based targets in a project. Milestones are listed by their status (Active, Completed, and Archived).

  1. Click Projects and in the left navigation panel, select the project for which you would like to set milestones.
  2. Click Milestones in the top navigation panel. You will see a list of milestones shown under two categories.

Active Milestones

All current, upcoming, and overdue milestones are listed under Active Milestones category.

Add a Milestone

  1. Click Add Milestone in the upper-right corner of the page.
  2. Give a name for your Milestone and set its Start and End Dates.
  3. Select a Owner for the milestone.
  4. Set the Milestone Flag. If the flag is Internal, only the portal users can access the milestone. If it is External, the client users can also access it. 
  5. Click Add.

 Edit or Delete a Milestone

  1. Hover over an active milestone.
  2. Click to Edit and update its attributes; Complete to close it; Delete if you no longer need it; view the Release Notes to get the list of completed tasks and bugs in the milestone, and apply blueprint to the milestone.

Milestones that have tasks with invoiced time logs cannot be deleted.

Move Milestone

Move milestones between projects.
  1. Navigate to a milestone.
  2. Click on the relevant milestone and then click .
  3. Click Move.
  4. Select a project from the drop-down.
  5. Click Move Milestone.
Milestones having tasks with invoiced time logs cannot be moved.

Release Notes

Release Notes has the list of the completed tasks and bugs in the milestone.
  1. Hover over an active milestone.
  2. Click  and choose Release Notes
  • Skip Weekends and Holiday Settings are used to calculate the number of days:
    • left to complete a milestone
    • that have gone by a milestone
    • That are ahead or behind schedule of a completed milestone (shown in Completed Milestones)
  • Click    in the upper-right corner to filter the milestones based on the Owner or Type.
  • Click    in the upper-right corner to export the milestones as a ".pdf" file.
You can also reorder milestones. Click the Reorder link; drag and drop the milestones the way you want; click Save Order.

Associate Blueprint to a Milestone

You can apply blueprint to the tasks in a milestone.
  1. Hover over an active milestone.
  2. Click  and click Associate Blueprint
    1. You can also open an active milestone and then click next to the milestone name.
  3. Select the blueprint you want to apply.
  4. Click Next.
  5. Map the current task status to the status available in the blueprint.
    1. The tasks associated with the current status will change as per the blueprint. 
  6. Click Map.

Dissociate Blueprint From a Milestone

  1. Hover over an active milestone.
  2. Click    and select Dissociate blueprint.
    1. You can also open an active milestone and then click next to the milestone name.
  3. Click Dissociate. The tasks in the milestone will no longer be associated with the blueprint.

View Budget in Milestone

View the planned versus actual cost and cost variance details in the list and detailed view of a milestone. You can view this only if budget is enabled in the setup page. If your project is based on hours then Difference column shows the difference between planned and actual hours or if it is based on the amount then Cost Variance column highlights the difference in planned and actual cost.  Learn more about creating a budget.

Milestone Based Budget

Create budget at a milestone level and track project budget as a sum of all milestone costs. Project budget threshold will be calculated based on milestone budget threshold. Milestone budget can be set based on amount or based on hours.

  1. Create a new project. You can also enable budget by milestone by editing an existing project.
  2. Scroll to the Budget section in the new project form.
  3. Click on the Project Budget drop-down.
  4. Select Based on Milestone Amount/Base on Milestone Hours.
  5. Enter other project details and click Add.

Create Budget for a Milestone

  1. Navigate to the Milestones tab in a project. 
  2. Click Add Milestone in the upper-right corner.
  3. Enter the milestone details.
  4. Fill-in the Milestone Budget and Budget Threshold fields.
  5. Click Add.

Milestone budget can be viewed from the milestone details page.

Completed Milestones

The Completed Milestones section lists all the milestones that are completed in a project.
  • Hover over a completed milestone.
  • Click to Delete, Archive, Open and view Release Notes.

Archived Milestones

The Archived Milestones section lists the milestones that are deferred from use.

  • Hover over an archived milestone.
  • Click to Delete, Un-archive, and view Release Notes.


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