You can now import MPP/ MPX/ XLS/ JSON/ CSV files into Zoho Projects and start collaborating.

1. Login to  Zoho Projects  with  Administrator privileges.
   
2. Click   in the top navigation panel.
   
3. Navigate to Data Administration > Imports.   
   
4. Navigate to MPP and other file import and click  Start Import.
5. Select the desired file to import and select a project.
   
6. Click Import to import the file.
   

5. If the imported file contains custom fields then map them with the layout task custom fields (if any) and click Continue.
   
6. Map the statuses in the file with corresponding statuses in the project.
   If there is no corresponding status, create a new status by clicking on the drop-down and then clicking + New Status. Select the status type (Open or Closed) and then click Add to create a new status.
   Click Apply Changes after mapping all the statuses.
   
   
7. You can either leave the imported tasks unassigned or associate it with the existing project users based on your requirement.
   Click Continue if the tasks are to be left unassigned. Else, map the users and then click Associate Users. This will start the import.
   
   
8. When you import the work hours of a user along with their respective task information, ensure to use the following keys while importing.
   

   Key to be used while importing XLS	Mapped Criteria
   hrs/day	Work hours per Day
   %/day	Work %
   hrs	Total Work Hours

   
   
9. A warning message about applying default values to mismatched fields is displayed.
   

• All the task list available in the imported file are listed in the Classic View.
  
• If you map the TASK OWNER to the corresponding xls field, and continue to import, the Import XLS File wizard is displayed. In this wizard, you can choose to leave the tasks unassigned or associate the xls users to project users.
  
• Zoho Projects supports multi-sheet files for task import. Headers from the first sheet will be used to map the fields in Zoho Projects. Single line text fields are limited to 255 characters and pick list values are limited to 100 characters. Entries exceeding the character limit will be truncated and imported. 
  
• You can also import subtasks along with tasks in the form of XLS, CSV, or a JSON file.
• To add tags during task import, add the tags within double quotes and separate them using comma in the import file.
  For example, "tag1", "tag2","tag3".

Download a sample XLS , CSV , or a JSON file here.

While importing, if you map only the TASK LIST ID, the corresponding task list alone is imported, even if there are identical task list names. However, if you map the TASK LIST NAME, all the available task list with the given task list name are imported irrespective of their task list ID.

Example:

Set dependency in the import file

1. PD1-T1 FS + 3d
   
1. PD1-T1 is the task ID. FS is the finish-start dependency. + indicates lag. Lag is set as 3 days.
   
2. PD1-T1 SS
   
1. PD1-T1 is the task ID. SS is the start-start dependency. There is no lead or lag time here.
   
3. PD1-T1 SF - 4h
   
1. PD1-T1 is the task ID. SF is the start-finish dependency. - indicates the lead. Lead is set as 4 hours.
   
4. PD1-T3 FS, PD1-T5 SS +1d
   
1. Multiple predecessors can be set using a comma.
   

If you don't mention a dependency type, finish to start (FS) will be set by default.

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See Also

Import from Jira

Import from Basecamp