Task Settings
Maintain Task Order
Enable this option to retain the order of tasks even when they are marked complete. Disabling this option will move completed tasks to the bottom of the task list.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Toggle the Maintain Task Order setting to enable task order.
Task Prefix & ID
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Toggle the setting to enable/disable Task prefix and IDs.
Task Duration
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Scroll to the Task Duration section.
- Set the duration of tasks to either Days or Hours.
If you select Days, the task duration can only be entered in the Days format.
If you select Hours, the task duration can be entered in the Days or Hours format. Also, the start and end dates will now include time.
- Click Update.
Default Task List Flag
The task list flag can now be set as internal or external by default from the setup page.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Scroll down to Default Task List Flag and select an option.
Dependency Status
Task dependency status lets you know if a task is waiting for other tasks or is blocking other tasks from completion. There are two statuses, Waiting for and Blocking.
You can view the task dependency status in the classic, plain, Kanban view of tasks. The dependency status is also shown in the task details page. Tasks can be filtered by dependency status in the classic and plain view.
Resource Allocation
Resource allocation setting allows you to view a particular user's work allocation when assigning tasks. This setting is enabled by default.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Scroll to Resource allocation under Task Settings.
- Toggle the setting to turn on resource allocation setting.
Associate Tasks with Issues
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Scroll the page and navigate to the Associate Tasks with Issues section. You can choose to receive Alerts about the associated Issues or not to receive alerts.
- When you select Do no show alerts, you can complete the tasks without receiving any alert messages about the associated Issues status.
- Click Update at the bottom of the page.
Task Dependency
You can configure the task dependency settings for your portal here. These options allow you to manage the shift in successor task every time the associated predecessor task is moved.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Task Settings tab.
- Scroll the page and navigate to the Task Dependency section.
- Toggle the switch to enable or disable the setting. Explore more real time scenarios on the usage of task dependency settings here.
- Select a Default Dependency Type
- The dependency type that you select will be set between two tasks by default when you try to link them over the Gantt for the first time. However, the dependency type can always be modified at later stages.
- Click Update at the bottom of the page.
When selecting Automatic as the default dependency type, the dependency type will be assigned automatically based on the dates specified for the parent and child tasks. Automatic is most useful when you don't want to shift the dates for the child task.
Timesheet Settings
Time Log User Restriction
Users can be restricted to adding time for only tasks and issues that they own or allowed to log time for other users in the project.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to Time Log User Restriction section.
- Select options based on your preference.
Task & Issue Owners: Only users assigned to task or issue can log time
Anyone in Project: Any user who is part of the project can log time
Associated Team Members: All members of the team associated with a task or issue can log time for it
- Click Update.
Log Hours for Closed Tasks and Issues
You can now enable time logs for closed tasks and bugs.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to Log hours for closed tasks and issues section.
- Select Allow or Don't allow based on your preference.
- Click Update.
Multiple Timers Restriction
Restrict users from starting multiple timers in your portal.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to Multiple Timers Restriction.
- Select Allow or Don't Allow.
- Click Update.
Restriction Based on Task Work Hours
Time logs can now be restricted based on the work hours set for the task. If you allot 5 hours for a task, user cannot log more than 5 hours for that task.
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Toggle the Time Log Restriction Based on Task Work Hours option.
Restrict Time Log(s)
Users can be restricted from adding time logs for holidays, weekends, and on their time-offs/leave.
Click
in the top navigation panel.
Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
Scroll to Restrict Time Log(s) section.
Select Holiday, Weekend, or Leave based on your preference.
Leave can be enabled only if your portal has Zoho People integration. Click here to learn more. Time Log Configuration
Users can be allowed access to timers or only manual entries. This also can be used to control for which entities users are allowed to enter time (tasks, issues, or general logs).
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to Time Log Configuration section.
- Select one of the configurations and the modules
All - To add time logs for all the modules and to start the timer
Manual - To manually add the time logs
Timer - To enable timer for the tasks and issues - Click Update.
Time Log Overlap Settings
Time logs can now be allowed or restricted based on an existing time log during the same time frame on any given day. If the time log being entered already has an existing entry for the given time and date, users can be restricted entirely or partially allowed to log time.
Time Log Period Settings
Time logs are an effective way to track your users' hours. You can customize your past and future time-log settings, or even remove time logs entirely.
The Customize option will allow users to set a time frame up to 3 years from the current date.
To customize your time log settings:
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to the Time Log Period Settings section.
- Select Allow, Don't Allow, or Customize option for Log past time and Log future time functions.
- The restriction can also be applied when editing timesheets. Select the option Apply this restriction when editing timesheets (applicable only for Don't Allow and Customize options).
- Click Update.
Log Past Time
This setting determines whether to log past time.
Here are your options:
Allow
| Log all past time
|
Don't Allow
| Do not log past time
|
Customize
| Allow past time logs for any specific length of time. Weekends and configured holidays will not be taken into account when selecting your time-log span.
For example :
-If you select 5 days before 09/19/2016, you will log time till - 09/12/2016
-If you select 5 weeks before 09/19/2016, you will log time until 08/12/2016
-If you select 5 months before 09/19/2016, you will log time until 04/19/2016
|
Log Future Time
This setting determines whether to log future time.
Here are your options:
Allow
| Log all future time
|
Don't Allow
| Do not log future time
|
Customize
| Allow future time logs for any specific length of time. Weekends and configured holidays will not be taken into account when selecting your time-log span.
Example:
-If you select 5 days from 09/19/2016, you can log time until 09/26/2016
-If you select 5 weeks from 09/19/2016, you can log time until 10/24/2016
-If you select 5 months from 09/19/2016, you can log time until 02/19/2017
|
The Time log settings will reflect in the following modules:
Affected modules
| Relevant action
| Affected module component
|
Bugs
| Log hours for individual bugs.
| Date picker
|
Task Details
| Modifying log hours for individual tasks.
| Date picker
|
Timesheet
|
|
| Logging time for a particular task/bug is added on a daily basis.
| Date picker
|
| Logging time for a particular task/bug on a weekly basis.
| Date picker
|
| Logging time or editing an existing time log.
| Date picker
|
| Editing log entries.
| Date picker
|
Example:
Joan wants to allow time-log entries for all past days while restricting entries to only two weeks in the future.
Set the Past time-log to Allow- past days.
Set the Future time-log to custom—2 weeks in the future
If the current date is 02/15/2017, all the users in the project will be able to log entries for all past days, and only until 03/01/2017 in the future. These settings will be reflected in all date pickers shown above.
Time log restriction
- Click in the top navigation panel.
- Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
- Scroll to Time Log Restriction and toggle to enable the setting.
- The Daily log hour limit and Weekly log hour limit are calculated based on business hours by default . You can edit the log hour limits as required.
- The daily log hour limit cannot exceed 24 hours and the weekly log hour limit cannot exceed 168 hours.
- Click Update at the bottom of the page.
Time Log Reminder
The time log reminder can be used to remind users to update their daily and weekly time logs.
Click
in the top navigation panel.
Navigate to Portal Configuration > Task & Timesheet > Timesheet Settings tab.
Scroll to Time Log Reminder and toggle to enable the setting.
Set the time for Daily and Weekly Reminder based on your preference.
Check the Notify running timers .
Select the profiles or users to Exclude reminder for.
Click Update.
Options available in Daily Reminder
Before end of business hours: Users will be sent a reminder on the same day that the time logs are due
Before start of business hours: Users will be sent a reminder on the next day
Options available in Weekly Reminder
Before end of business week: Users will be sent a reminder on the last working day of the week that the time logs are due
Before start of business week: Users will be sent a reminder before the start of the next business week
Users can also switch off the Daily and Weekly Reminders.
Time Log Threshold for Reminders
Admins can set a time log threshold. Users will be notified via email and in-product notifications if the duration of time logged falls below the threshold. For instance, the threshold is set to 9 hours per day in the image below. Users will be notified if they log less than 9 hours in a day.
See Also