Set Work Hours for Tasks | Online Help | Zoho Projects

Set Work Hours for Tasks

Set work hours (planned hours) for your tasks to track time taken by users. The Planned VS Actual report can be used to measure performance. Work hours are also required for forecasting project costs.


  1. Track progress by measuring planned vs actual hours spent on tasks
  2. Forecast project costs based on work hours
By default, if you do not set the work hours manually, then:
Task Work Hours = (Task Duration * Number of Resources) assigned for the task.

Set Default Work Hours

  1. Click  in the upper-right corner of the top navigation bar.
  2. Navigate to Customization  > Layouts and Fields > Tasks.
  3. Under Task Information, click   beside Work Hours.
  4. Click Edit Properties and select the work hour format and the default value.
    1. Business Hours : While creating a task, Work Hours will be prefilled with Business Hours.
    2. EmptyWhile creating a task, Work Hours will be empty.

  5. Click Done and click Save Layout.

Set Standard Work Hours in New Task 

  1. Navigate to the Task module in a project and click on Add Task in the upper-right corner.
  2. Fill in the details and scroll to the Owner field in the Task Information section and click on the Set Work link.
  3. Enter work hours and then click Add

Work Hours can be set in 3 different formats: 
  1. Work hours per day - You can set the number of hours a task owner is expected to spend on the task each day. The hours per day is the number of hours a  user must spend on the task each day across the task schedule. If the work per day is 4 hours for a span of 5 days, then the task is allotted 20 hours for completion. 
  • Work % per day -You can set the work percentage for the task owner for each day. If the business hours per day is 8 hrs, and the resource is allocated only 50%, then the task is allotted 4 hours per day.
  • Work hours - You can set the total work hours for the task owner. And the work per day is automatically calculated based on the task duration. If the task is allotted a total of 20 hrs, and the duration of the task is 5 days, then the work per day is automatically set as 4 hours per day.

Set Work While Editing a Task

  1. Click on a task to open the Task details page (click open a task to view its Task details page)
  2. Click on the Work Hours field in the Task Information section.
  3. Make the necessary changes and then click Save.
  4. Also in the Classic view, you can edit the WORK HOURS PLANNED column inline.
In the Classic view of tasks, you can view the planned work hours and actual hours taken to complete the task. The Work and Time Log columns indicate if you have logged less or more hours than the planned work hours. A green arrow in the Time Log column indicates that you have logged less than the planned hours displayed in the Work column. And a red arrow indicates that you have exceeded the planned hours.

Set Flexible Work Hours in a Task

For any task, the flexible work hours is set by dividing the total work hours and assigning them on different days. Flexible Work hours can be allocated based on the start and end dates or the duration.
If a user wants to set a total work hours as 10, he can either select standard work hours and set 2 hours for 5 days or select flexible work hours and set 3, 3 and 4 hours for each day.
  1. Select a project from the Recent Projects section or the Projects tab in the left navigation panel.
  2. Click on the Tasks tab in the top navigation band.
  3. Click on a task to open the details page.
  4. Click on the Work Hours field and select Flexible.
  5. Enter the number of hours for each day.
  6. Click Done.

  1. Users can select either Standard or Flexible option for a task.

  2. The work hours can also be entered in % based on Business Hours.

  3.  If your portal is created before Dec 15, 2020, please contact to enable this feature.

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