Log Hours | Online Help | Zoho Projects

Log Hours in Timesheets

Log work hours in timesheets and track time spent on tasks and issues. Users can log time on a daily or weekly basis. Timesheet entries can be added for tasks, issues, or even general entries.
Feature Availability: All paid plans.

Daily Time Log

  1. Navigate to a project from the Recent Projects tab or from the project list view.
  2. Click Timesheet in the top band.
  3. Click Add Time Log in the upper-right corner.
  4. Select an entry from the Tasks/Issues field.
  5. Enter the date Date.
  6. Select the User assigned to the task.
    • It is also possible to enter the log hours for activities other than tasks and bugs. Click the link - Enter Other Log Entries  and enter the general activity details, if any. 
    • Click Select Task to log hours for tasks and bugs as usual.
    • Additional notes can be given under Notes.
  7. Log the time in Daily Log and set the Billing Type.
  8. Select Approver from the drop-down.
  9. Click Add.

Weekly Time Log

  1. Navigate to a project from the Recent Projects tab or from the project list view.
  2. Click Timesheet in the top band.
  3. Click  next to the Add Time Log button in the upper-right corner. Click Weekly Time Log.
  4. Enter the log details.
    • Click on  icon next to the hours entered to add notes to your time log. The icon turns yellow when you add notes.
  5. Click to access the form and select Approver and add the Cost Per Hour. (Click Add)
  6. Click Save to add time logs.
  7. Add additional entries by clicking + Add Row.
  8. Remove a row by hovering over it and clicking .
  9. Click Save and Add New to enter more time logs.
  10. Uncheck the Billable box against each entry if you don't want to bill the time logs.
  11. General log entries can be added by clicking + next to the Task/Issue field.

User Time Log Summary in the Weekly Log

Users with permission to add time logs for other users can check the hours logged and the hours remaining for the day from the Weekly Log section.
  1. Navigate to a project from the Recent Projects tab or from the project list view.
  2. Click Timesheet in the top band.
  3. Click next to the Add Time Log button in the upper-right corner. Click Weekly Time Log.
  4. Select the user.
  5. Select a task or an issue.
  6. Click on the time summary below the day/date.
  7. View the number of hours logged by the selected user and the hours remaining as per the time log restrictions.


This summary can also be viewed when entering the weekly log from Work Overview > Timesheets section. 

  1. Click the left and right arrows in the upper-right corner of the timesheet to view the previous and next week effort respectively.
  2. If Time Log Restriction is enabled, you cannot enter log hours exceeding the daily and weekly log hour limits. 
  3. Time log cannot be added for a holiday, weekend, or while on leave.

Pin Time Log Entry

Users can pin their weekly time log entries. When an entry is pinned, the project (for global timesheets), user, and task are pre-selected the next time weekly time is logged.
  1. Navigate to a project from the Recent Projects tab or from the project list view.
  2. Click Timesheet in the top band.
  3. Click  next to the Add Time Log button in the upper-right corner. Click Weekly Time Log.
  4. Select the user and task / issue (It is necessary to select both the fields).
    For global timesheets accessed from Work Overview > Timesheets, it is necessary to select a project, a user, and a task/issue.
  5. Hover over the row near the Total (HRS) column and click the pin () icon.

  6. Click on the icon again to unpin.
Pins also work for general time logs.

Approvers in Time Logs

Users can select an approver when adding time logs. (Portal Owner and Project Owner can always approve time logs). The Approver field is visible in the New Time Log form only if "Log entries associated to you as approver" option is selecting from Timesheet Approval Setting. The default Approver is the Project Owner. This can be changed by hovering over a user in the drop-down and clicking the default icon . For all subsequent time log requests, this user will be selected as an Approver by default.
Admins can select themselves as approvers. Other profile users cannot select themselves as approvers.

Availablility: Latest user based Enterprise plan.
  1. Navigate to a project from the Recent Projects tab or from the project list view.
  2. Click Timesheet in the top band.
  3. Click Add Time Log in the upper-right corner.
  4. Select an entry from the Tasks/Issues field.
  5. Fill-in the details and select an Approver.
  6. Click Add to save the time log.


Approvers can also be selected from the Weekly time logs by clicking against the week and selecting the Approver.

Supported Time Entry Formats

Earlier, the only supported format of time entry was with a colon i.e. 3:30. We've now extended that further to include support for more time entry formats. For Example, if you enter 3.75, our timesheets automatically interprets the entered time as 3 hours and 45 minutes.

Delete Log Entry

  1. In Timesheet, under the List view, hover over a time log and click .
  2. Click Delete..

Timesheet Bulk Update

Timesheet entries can be updated in bulk or one after the other. 

  1. Navigate to a project and click on Timesheet in the top band.
  2. Select multiple records to enable the bulk update options.

  3. Click on any of the fields displayed to update it for all entries. Both default and custom timesheet fields can be updated.

Troubleshooting Bulk Update Failure

If the timesheet bulk update fails, please check for the following cases:
  1. Time logs have a daily and/or weekly restriction.
  2. Work hours assigned for a task are limited.
  3. The field being updated is not used in the associated projects.
  4. Billing status cannot be updated if the task already has a billing type set.
  5. Time log is already invoiced and cannot be update.
  6. User in the Approver field is updated to approve own time logs. (A user cannot be an approver for their own time logs unless they are an Admin).
  7. User in the Approver field is not part of the project the time logs belong too.
  8. User in the Approver field does not have permission to approve time logs in the respective projects.
  9. User performing the bulk update does not have permission to approve time logs in the respective projects.
  10. User performing the bulk update is not the associated approver for the time logs.
See Also