Tasks | Online Help | Zoho Projects mobile app

Tasks

Tasks listing page 

Within the task listing page, you can perform the below actions.

Add task

Click the   icon at the bottom-right corner to add new tasks to the project.
 


  

 Group and sort tasks  

  1. Click the sort icon  at the top.
  2. Select a group by criteria.
  3. Select a sort criteria.
  4. Click OK.

 
Now, the tasks will be grouped and sorted within the group based on the criteria.

View Tasks 

You can view the tasks in Plain, List or Kanban view.
  1. Click the more icon at the top-right corner.
  2. Choose a view.

  

Search Tasks  

Click the icon at the top to carry out a search for a task. All the relevant search results will be fetched.

Filter Tasks  

This filter option allows you to temporarily filter tasks according to a specific criteria. For example, it allows you to only view tasks that are assigned to a specific owner.
  1. Click the icon in the Tasks listing page.
  2. Choose the filter criteria.
  3. Click Apply.

Change Task status 

Click the check-box available beside each task in the task listing screen to change the task status.

Task details view 

You can view the task details when you click and open a particular task. The following task details will be covered in the details view.
 

 

Business card view of Task  

This view shows the task name, task prefix, tags, user assigned, tags, task status, due date, and priority of the task. You can also update the status, due date, priority, tags, and user on clicking the respective information.
 
The below details will be covered in the business card view:
  1. Name
  2. Prefix
  3. Tags
  4. Owner
  5. Status
  6. Due date
  7. Priority

Edit Task  

  1. Click the icon at the top.
  2. Update the necessary fields.
  3. Click the icon to save the changes.

Follow  

Getting updates at the earliest about a task will help to complete the task at the earliest.  You can follow the tasks to get updates fast.
  1. Select the task that you want to follow.
  2. Click the icon at the top-right corner.
  3. Select Follow.

 
Repeat the same steps to unfollow a task.

Move Task  

You can move a task from one task list to another using this option.
  1. Select the task that you want to follow.
  2. Click the more icon  at the top-right corner.
  3. Select Move Task.

Delete   

  1. Select the task that you want to follow.
  2. Click the more icon at the top-right corner.
  3. Select Delete.

Share URL/ Copy URL 

You can share and copy the URL of the task using this option.
  1. Select the task that you want to share or copy the URL.
  2. Click the icon at the top-right corner.
  3. Click Share URL or Copy URL.

Subtasks   

All tasks related to the main task can be added as sub tasks.
  1. Click the icon beside Subtasks, to create a new subtask.
  2. Enter the subtask information.
  3. Add attachments, if needed, by clicking the attachments icon.
  4. Click Save.

You can update the status of the subtask by clicking the check-box beside the subtask name.
Click on the subtask to view the details of the subtask. You can update the subtask details from this details page.
 

Comments  

View existing comments and add new comments from this section.
  1. Click beside Comments to add new comments.
  2. Enter your comments.
  3. Add attachments, if needed, by clicking the attachments icon.
  4. Click the icon to save the comment.

Log hours   

View the existing log hours and add new log hours from this section.
  1. Click beside Log hours, to add new log hours.
  2. Enter the log information.
  3. Click at the top-right corner to save it. 

Documents 

View all documents related to this task from this section.
  1. Click beside Documents to add new documents.
  2. Choose the attachment type: Photos, Camera, Documents, or Scribble.
  3. Choose the required file.
  4. Click Done.

Dependency 

  1. Click the icon beside Dependency.
  2. Choose a task.
  3. Select a view type.
  4. Choose a dependency.
  5. Add lag time (if required).
  6. Click the tick mark at the top-right corner.
If there is an existing dependency, you can view it from this section. You can also delete it by clicking the icon, if needed.

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