Custom Field Properties in Forms | Online Help | Qntrl

Custom Field Properties in Forms

 While adding custom fields to forms, users are prompted to declare the properties of fields. Let us discuss the details of each property. 



Properties of fields

Field title  

Field title is the actual title used to identify a field across forms.   

Field label 

Label of the field to be displayed in the form. Field labels vary with each form. 

  • When a hiring form is created, a custom field titled  Name  can be labelled,  Candidate Name . When the same field is used in a different form, the label can changed to  First   Name or  Last Name
  • While field titles are generic, field labels can be more specific to resonate the form.    
  • Field title or label, once used cannot be reused in any other forms.  


Here's a sample  business scenario  to use field title and label. 

Default value  

Predefined value of the field. This value gets pre-filled in the form. It can be overwritten while creating or updating a card.       

Mandatory fields  

Mandatory fields must be filled before the form can be submitted. Enable the button to make the field mandatory to collect any necessary information from the user.    

Field Visibility  

You can choose to hide fields from users when they create new cards. However, the user might be able to view this field in the card details page, depending on their set privilege.  

For example, the Score of a candidate will not be available while initiating a hiring process. Hence, it will be much relevant to hide the Score field while creating a new card. However, once the score is available after evaluation, it can be recorded in the Score field available in the card details page. You can also choose to hide this field entirely from certain user profiles by setting privileges.  

To manage the   visibility   of any field, toggle and enable the corresponding button.   

A mandatory field cannot be made invisible.  

Here is a detailed post to understand field-level permissions in Qntrl.

Field Encryption  

Confidential user data, like the financial details of an organization, can be kept secure using the    Encrypt   option. Encryption converts your text into a cipher (non-readable text), which can be accessed only by authorized users. Only the encrypted values of the field will be saved in the database. Toggle the button to enable encryption for a field.   
  • Users with the Admin profile or other profiles with valid permissions will be able to decrypt the fields and view the information.  
  • Encrypted fields can only be used to set criteria as 'Is' or 'Is Not'.  
  • You can only encrypt a maximum of 20 fields in an organization.  
  • When encryption is enabled, the field will be encrypted across all forms.   
  • The field types which support encryption are: Single-Line, Date, Decimal, Integer, Email Address, Link, and Currency.  

Masking Fields 

Personal or confidential user data can be hidden from the interface by masking the values with asterisks (*). This can be used to hide sensitive details, like a social security number, credit card number, security questions, and so on. Masked fields will not be encrypted but merely hidden with  asterisks . If you wish to mask a field, toggle and enable the corresponding button.    
  • If a field’s Mask classification is turned off in a form, the field will no longer be masked in other forms also.   

  • The field types which support Mask are: Single-Line, Multi-Line, Date, Decimal, Integer, Email Address, Link, and Currency.   

  • Field values will not be masked when displayed during transitions. 

Learn more about  creating different custom fields  here.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Get started with Zoho Sign

            in a few quick steps!

            Download Help Guide





                      Still can't find what you're looking for?

                      Write to us: support@zohoforms.com


                            




                            

                        Zoho Marketing Automation

                          Zoho Sheet Reources

                           




                              Zoho Forms Resources


                                Secure your business
                                communication with Zoho Mail


                                Mail on the move with
                                Zoho Mail mobile application

                                  Stay on top of your schedule
                                  at all times


                                  Carry your calendar with you
                                  Anytime, anywhere




                                        Zoho Sign Resources

                                          Sign, Paperless!

                                          Sign and send business documents on the go!

                                          Get Started Now


                                              Zoho SalesIQ Resources



                                                  Zoho TeamInbox Resources



                                                          Zoho DataPrep Resources



                                                            Zoho DataPrep Demo

                                                            Get a personalized demo or POC

                                                            REGISTER NOW


                                                              Design. Discuss. Deliver.

                                                              Create visually engaging stories with Zoho Show.

                                                              Get Started Now











                                                                                    • Related Articles

                                                                                    • Create Custom Fields in Forms

                                                                                      Qntrl supports different types of custom fields. Custom fields in Qntrl follow some common properties that can be modified according to the user's requirement. Let us learn how to add different custom fields and configure its properties.  Add ...
                                                                                    • What is the difference between field title and label?

                                                                                      Field title is the name of the field, which will help you identify it across all forms . You can reuse that field in other forms with a field label .   For example : You can create a field with the field title 'Address' for all forms , while you can ...
                                                                                    • Step 1: Create Form

                                                                                      Forms are used to capture requests from users that help you collect the data required to kickstart workflows and perform tasks in Qntrl.     There are different departments in an organization providing different solutions. For instance, the finance ...
                                                                                    • What are available fields and new fields in forms?

                                                                                      Available Fields are fields used in previously created forms. This helps you reuse the fields between forms without decreasing the number of fields you can create, in the Remaining Fields section.   New Fields are custom fields created for forms. You ...
                                                                                    • What does mandatory, visibility, encrypt, and mask do in forms?

                                                                                      Mandatory Visibility Encrypt Mask Enabling Mandatory for a field ensures that the card cannot be created without providing data in the mandatory field. Enabling Visibility for a field allows the field to be displayed while creating a card.  Enabling ...
                                                                                    Wherever you are is as good as
                                                                                    your workplace

                                                                                      Resources

                                                                                      Videos

                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                      eBooks

                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                      Webinars

                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                      CRM Tips

                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                        Zoho Show Resources