Zoho Recruit | Custom Schedules

Custom Schedules

Schedules are automated user-defined actions, which can be performed through custom functions either at a particular time or on a recurring basis. You can now schedule a custom function to be executed automatically on a daily, weekly, or monthly basis.

Schedules allow integrating your Recruit data with your company’s website or intranet, any third-party applications, or other Zoho Apps. For example, using schedules you can:

  • Periodically sync your contacts with other applications
  • Push your Recruit data to your legacy system for data backup.
  • Alert your users about any idle candidates or job openings.

Profile Permission Required: Users with the Manage Workflow permissions can configure schedules.

Create Schedules

To create a custom schedule:

  1. Click  (the Settings icon) > Setup > Automation > Schedules
  2. Click Create your First Schedule.
  3. In the Create New Schedule page:
    • Enter a name and description for the schedule for easy identification.
    • Now choose the custom function to be associated with the schedule. You can write your own custom function using our Deluge Script Editor (powered by Zoho Creator) to meet your requirements. The custom function will be executed automatically on the scheduled date, at the time and frequency that you set. See also: Choose Custom Function. 
    • Choose an Execution Start date and Execution time for the custom function should be executed at.
    • Set the schedule Frequency from the dropdown list.
    • You can execute the custom action either once or on a daily, weekly, monthly, or yearly basis at a specific date and time and recurring frequency. 
  4. Click Save.

Set Schedule Frequency

You can set your schedule to either run once or recur on a daily, weekly, monthly, or yearly basis at a specific date and time and recurring frequency. To set the schedule frequency:

  1. Choose the schedule frequency as Once, Daily, Weekly, Monthly, or Yearly in the Frequency field.

  2. Enable the Custom check box to run the custom action on a specific day, month, or year in line with your set frequency.
  3. Use the Run Now option in the schedule configuration page to manually trigger the scheduled function. You can only trigger the schedule manually twice per day.

Choose Custom Function

Every schedule must be associated with a custom function. You can use our Deluge Script Editor to write your own custom function and schedule it to execute periodically.

Failed Schedules

All the failed schedules will be logged and displayed on the Failure tab of the Schedules configuration page. This data will be available as long as it is available in the Recruit audit logs. Failed scheduled actions will be retried every 15 minutes from time they fail.

Edit Schedules

Users with Manage Workflow permissions can edit existing custom schedules.

To edit a schedule:

  1. Click  (the Settings icon) > Setup > Automation > Schedules.
  2. Select the required schedule from the list.
  3. Edit and update the changes as per your requirements.

Delete Schedules

To delete a schedule:

  1. Click  (the Settings icon) > Setup > Automation > Schedules.
  2. Choose the schedule to delete and click the Delete icon.

 Important Notes:

  • There can only be 10 active schedules in your organization at a time.
  • Schedule names must be unique.
  • The start date of a schedule cannot be more than 90 days from the current date.
  • The details of every scheduled execution will be logged in the Recruit audit logs.

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