Zoho Recruit | updateRecords Method

updateRecords

Purpose

You can use the updateRecords method to update or modify the records in Zoho Recruit.
Note: Use the POST method to pass these parameters instead of GET method.

Request URL

XML Format
To update single record into a module in a single API call:
https://recruit.zoho.com/recruit/private/xml/Module/updateRecords?authtoken=AuthToken&scope=recruitapi&version=2&id=Record ID&xmlData=XMLData
To update multiple records into a module in a single API call:
https://recruit.zoho.com/recruit/private/xml/Module/updateRecords?authtoken=AuthToken&scope=recruitapi&version=4&xmlData=XMLData

Note: Module refers to Candidates, JobOpenings, Clients, Interviews, Contacts, CustomModule1, CustomModule2, CustomModule3, CustomModule4, and CustomModule5.

For OAuth Authentication

Header Name
Value
Authorization
Zoho-oauthtoken {access_token}

Scopes

Scope=ZohoRecruit.modules.all
(or)
Scope=ZohoRecruit.modules.{scope_name}.{operation_type}
Possible Scope Names (Case Sensitive)
Operation Types
candidate, jobopening, client, department, interview, contact & custom (for all Custom Modules)
ALL - Full access to the record
READ - Get records from the module

For Authtoken Authentication

Parameter
Data Type
Description
authtoken*
String
Encrypted alphanumeric string to authenticate your Zoho credentials. 
scope*
String
Specify the value as recruitapi

Request Parameters

Parameter
Data Type
Description
id*
String
Specify uniqueID of the record
xmlData*
XML
Specify fields and corresponding values
wfTrigger
Boolean
Set value as true to trigger the workflow rule while updating records in Recruit account. By default, this parameter is false.
newFormat
Integer (1 or 2)
newFormat=1: To exclude fields with "null" values while updating data from your Recruit account.
newFormat=2: To include fields with "null" values while updating data from your Recruit account.
version
Integer
version = 2: This will fetch responses based on the latest API implementation.
version = 4: To update multiple records in a single API method call.

Note: Parameters marked with * are mandatory.

Additional Notes

While updating data in your Zoho Recruit account, role-based security (Roles, Profiles, Field-level security and Data sharing rules) is applied. Hence, use the user ID with the highest role (Ex: Recruiter Admin) and profile (Ex: Administrator). Also, make sure all fields are enabled in the Field-level security settings. For role-based security settings, see Security Administration while generating API Ticket.

While updating data, make sure the date and time are in the MM/dd/yyyy and yyyy-MM-dd HH:mm:ss formats respectively.

Update owner of the record

While updating a record through API, make sure you are specifying the email address or userID of the record owner. If you use the record owner's name, the record will be assigned to the default login credential used in the Auth Token. If you want to use the userID to specify the record owner, then add <FL val="SMOWNERID">userID</FL> tag to your xmlData.

Examples

To update records in Zoho Recruit, follow the steps below:
The parameters should be as given below:
authtoken: Auth Token
scope: Specify value as recruitapi.
xmlData: This is an XML string and the format should be same as how get records in XML format during your fetch API.
id: id of the record to be updated
version: version of the API (2 or 4) 
authtoken=xy4gr1554712345fg
scope=recruitapi
xmlData= as mentioned below
id = 1000000019001
version=2
<Candidates>
<row no="1">
<FL val="Source">Web Download</FL>
<FL val="Current Employer">Your Company</FL>
<FL val="First Name">Hannah</FL>
<FL val="Last Name">Smith</FL>
<FL val="Email">
testing@testing.com</FL>
<FL val="Phone">1234567890</FL>
<FL val="Home Phone">0987654321</FL>
<FL val="Other Phone">1212211212</FL>
<FL val="Fax">02927272626</FL>
<FL val="Mobile">292827622</FL>
</row>
</Candidates>
Tasks with contact mapping:
<Tasks>
<row no="1">
<FL val="Subject">Meeting Hall</FL>
<FL val="Due Date">2009-04-22</FL>
<FL val="Status">Completed</FL>
<FL val="CONTACTID">2000000017027</FL>
</row>
</Tasks>
Events:
<Events>
<row no="1">
<FL val="Subject">Conference</FL>
<FL val="Start DateTime">2009-08-04 01:00:00</FL>
<FL val="End DateTime">2009-08-05 01:00:00</FL>
<FL val="Venue">Plaza</FL>
<FL val="Send Notification Email">false</FL>
</row>
</Events>
Contacts:
<Contacts>
<row no="1">
<FL val="First Name">Scott</FL>
<FL val="Last Name">James</FL>
<FL val="Email">test@test.com</FL>
<FL val="Department">CG</FL>
<FL val="Phone">989898988</FL>
<FL val="Fax">99999999</FL>
<FL val="Mobile">99989989</FL>
</row>
</Contacts>
Interviews:
https://recruit.zoho.com/recruit/private/xml/Interviews/updateRecords?authtoken=491e5e3374b0132324lqs2f1scb18cd0&
version=2&scope=recruitapi&id=508020000000366001&xmlData=
<Interviews>
<row no="1">
<FL val="Interview Owner">VT</FL><FL val="Interview Name"><![CDATA[Interview1]]></FL><FL val="Client Name">Client 2</FL><FL val="Interviewer">john@zohocorp.com</FL><FL val="Type">General Interview</FL><FL val="Candidate Name">Mark</FL><FL val="Posting Title">Lookup check</FL><FL val="Start DateTime">2015-01-23 15:30:00</FL>
</row>
</Interviews>

Usage of 'CDATA'

Purpose:
To consider Special Characters as plain text and NOT XML Data
URL Format:
https://recruit.zoho.com/recruit/private/xml/Contacts/updateRecords?authtoken=AuthToken&scope=recruitapi&version=2&xmlData=
Sample XML Data:
as POST:
<Contacts>
<row no="1">
<FL val="First Name">Amy</FL>
<FL val="Last Name">Dawson</FL>
<FL val="Email">testing@testing.com</FL>
<FL val="Title">Manager</FL>
<FL val="Phone">1234567890</FL>
<FL val="Mobile">292827622</FL>
<FL val="Account Name"> <![CDATA["A & A"]]> </FL>
</row>
</Contacts>

Multiple Record Updates

Purpose:
You can use updateRecords to update multiple records in a single updateRecords API method. Please note that version=4 is a mandatory parameter.

We have introduced a new code, that will represent the API result status for each record. The code is as given below:

2001 = Record Updated Successfully
URL Format:
https://recruit.zoho.com/recruit/private/xml/Candidates/updateRecords?authtoken=AuthToken&scope=recruitapi&version=4&xmlData=
Sample XML Data:
<Candidates>
    <row no="1">
<FL val="Current Employer">Company1</FL>
<FL val="Last Name">Last Name1</FL>
<FL val="Email">automation@recruit.com1</FL>
    </row>
    <row no="2">
<FL val="Current Employer">Company2</FL>
<FL val="Last Name">Last Name2</FL>
<FL val="Email">automation@recruit.com2</FL>
    </row>
</Candidates>

Sample Response
The functionality and response will be as given below:
<response uri="/recruit/private/xml/Candidates/insertRecords">
                <result>
                    <row no="1">
                        <success>
                            <code>2001</code>
                            <details>
                                <FL val="Id">2000000178701</FL>
                                <FL val="Created Time">2013-02-11 17:55:04</FL>
                                <FL val="Modified Time">2013-02-11 17:55:04</FL>
                                <FL val="Created By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                                <FL val="Modified By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                            </details>
                        </success>
                    </row>
                    <row no="2">
                        <success>
                            <code>2001</code>
                            <details>
                                <FL val="Id">2000000178702</FL>
                                <FL val="Created Time">2013-02-11 17:55:04</FL>
                                <FL val="Modified Time">2013-02-11 17:55:04</FL>
                                <FL val="Created By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                                <FL val="Modified By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                            </details>
                        </success>
                    </row>
                </result>
            </response>
If version=4, some records contain errors and some don't, the functionality and response will be as given below:

<response uri="/recruit/private/xml/Candidates/insertRecords">
                <result>
                    <row no="1">
                        <success>
                            <code>2001</code>
                            <details>
                                <FL val="Id">2000000178701</FL>
                                <FL val="Created Time">2013-02-11 17:55:04</FL>
                                <FL val="Modified Time">2013-02-11 17:55:04</FL>
                                <FL val="Created By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                                <FL val="Modified By">
                                <![CDATA[ aghil123 ]]>
                                </FL>
                            </details>
                        </success>
                    </row>
                    <row no="2">
                        <error>
                            <code>4832</code>
                                          <details>You have given a wrong value for the field: Annual Revenue</details>
                        </error>
                    </row>
                </result>
            </response>
Note:
  1. If you are using version=4, then you have to provide the Id within the xmlData.
  2. Developers can now easily identify the record id, since the record detail in the response is given the same way the user requests in the xml data.
  3. Kindly pass the version with value 2 or 4 as the old implementation will be deprecated soon.
  4. You can update a maximum of 100 records in a single API call.

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Encrypted Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal
                          Mobile App
                          Form Designer HR
                          Mobile Forms
                          Card Forms Food Offline Forms
                          Assign Forms Photography
                          Mobile Forms Features
                          Translate Forms Real EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Layout Rule Exceptions

                                                                                                                Layout rules are effective when creating a record manually. However, when a field used in a layout rule is updated through other ways such as workflow update, and APIs, the field update takes precedence over both these rules. These instances are ...
                                                                                                              • API Methods

                                                                                                                Method Name Purpose getRecords To retrieve all users data specified in the API request getRecordById To retrieve individual records by record ID addRecords To insert records into the required Zoho Recruit module updateRecords To update or modify the ...
                                                                                                              • Points To Note While Updating A Field Used In A Validation Rule

                                                                                                                Validation Rules are effective on creating a record manually. However, when fields used in a validation rule (whether primary or secondary) are updated through other ways such as workflow update, and APIs, the field update takes precedence over the ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources