Easily conduct interviews and events using your preferred video conferencing platform, such as Microsoft Teams or Google Meet. By connecting these services, you can schedule and manage live interviews smoothly. This flexibility helps you organise interviews better, coordinate easily, and create a better candidate experience.

1. Microsoft Teams (MS Teams)
   
2. Google Meet (GMeet)
   

Microsoft Teams Calendar Sync Integration 

Enable Microsoft Calendar Sync

1. Navigate to Setup > General > Calendar Settings
   
2. Click Sign-in with Microsoft.
   
   
3. Click Sign-in with Microsoft, then enter the Microsoft credentials.
   
   
4. Click the toggle to Enable Microsoft Teams.
   
   Do not send invite emails from Recruit: When enabled, interview invite emails will be sent only through Microsoft Teams, not Zoho Recruit.
   
   
   
   
   Note: MS Teams defaults to the Two-way sync option, which users cannot modify.
   

Scheduling and Conducting Interviews in MS Teams
Scheduling the Interview

1. Go to the Interview module, then click Schedule Interview.
   
2. Enter the necessary details like date, time, and interviewers.
   
3. Choose Microsoft Teams as the Provider.
   
   
4. Click Schedule to schedule the interview. Once scheduled, an Outlook calendar event is created in your calendar on the scheduled date and time.
   
   
   
   
5. Interview invitation emails are sent from MS Teams and Zoho Recruit to both the recruiter and the candidate and include a link to join the MS Teams meeting.
   
   

Conducting the Interview

1. At the scheduled time, open the calendar invite from your email.
   
2. Click on the MS Teams meeting link to join the call.
   
3. Use Teams features like screen sharing, chat, and recording if needed.
   

 Disable Microsoft Teams 

1. Navigate to Setup > Calendar Settings > Click Manage Office-365 Calendar Sync.
   
2. Click Disable.   
   

Important Note:

1.  The events created using MS Integration will be synced only to outlook calendar and not MS Teams calendar.
   
2. When disabling Office 365 calendar sync, Zoho Recruit will delete the Zoho Recruit calendar folder in Office 365. This action will remove all events under that calendar in Outlook, and users should be aware of this before proceeding.
   
3. If you sync your personal Outlook email in calendar settings, then a Teams link will not be generated. Outlook provides Teams access only to Office 365 paid accounts.
   

Google Calendar Sync Integration

 Enable Google Calendar Sync  

1. Navigate to Setup > General > Calendar Settings.
   

2. Click Sign-in with Google.
   

3. Click Authenticate Google, then enter the credentials of your Google account.
   

4. Click the checkbox to Enable Google Meet. When enabled, Google Meet is integrated into scheduled events, allowing users to create meeting links automatically.
   
   

Scheduling & Conducting Interviews in Google Meet
To use Google Meet as a provider for Video Interviews, users must first enable Google Calendar Sync.

Scheduling the Interview

1. Go to the Interview module and click Schedule Interview.
   
2. Enter the necessary details like the date, time, and interviewers.
   
3. Choose Google Meet as the Provider.
   
4. Click Save. This will schedule the interview.
   
5. Once scheduled, a Google Calendar event will be created in your calendar and sends invitations to all participants with the Google Meet link.
   
   Interview invitation emails are sent from Zoho Recruit to both the recruiter and the candidate and include a link to join the Google meet meeting.
   

Conducting the Interview

1. At the scheduled time, open the calendar invite from your email.
   
2. Click the Google Meet link to join the meeting.
   
3. Use Google Meet features like screen sharing, chat, and recording if needed.
   
4. After the interview, update the candidate's status in Zoho Recruit.
   

Managing Google Meet Calendar Sync Settings

The sync settings let you control how Zoho Recruit Calendar connects with Google Calendar. Here’s what each option does:

1.  Two-Way Sync
    Both calendars stay updated with each other. If you add, edit, or delete an event in one, the same change happens in the other.
   
2. One-Way: Zoho Recruit → Google Calendar
   Events from Zoho Recruit will show up in Google Calendar, but not the other way around. Any changes made in Google Calendar won’t appear in Zoho Recruit.
   
3. One-Way: Google Calendar → Zoho Recruit
   Events from Google Calendar will sync to Zoho Recruit, but changes in Zoho Recruit won’t update Google Calendar.

Disable Google Meet

1. Navigate to Setup > Calendar Settings, then click Manage Office-365 Calendar Sync.
   
2. Click Deactivate

Important Note:

After enabling Microsoft Teams or Google Meet, users must refresh the page before scheduling the interview.

Only one integration (Microsoft Teams or Google Meet) can be active at a time.