Advanced Search (New UI)
Zoho Recruit's Advanced Search helps you locate specific information or records without having to go through your entire database. Furthermore, you can use Radius Search and additional filter criteria for improved accuracy. Filter records based on keywords, field values, proximity and much more.
To perform an advanced search, simply click the Search (🔎) icon and select Advanced Search.
For the Candidates module, the search pop-up keyword search (with boolean operators), radius search for filtering candidates by proximity, provision to add filter criteria and an option to only show newly added and unassociated candidates.
For all other modules, only the keyword and search criteria sections are shown.
Components
Each component lets you improve the accuracy of your search. This section will look at each component in detail and help you understand how Advanced Search sifts through your database and finds what you're looking for.
Keyword Search
The keyword search component allows you to restrict or expand your search by specifying which keywords must be included in your search and which ones must be excluded. This is accomplished using Boolean Search Operators (such as AND, OR, and NOT) tell the search engine to exclude or find words in a specific order.
If you aren't adept at using boolean operators, you can use the Basic sub-tab to simplify your search. You specify which keywords are required, optional and which ones must be excluded. When you go back to the Advanced sub-tab, the search engine then builds a boolean search string for you. We sort your keywords into three categories,
- Required - Keywords entered here are mandatory, i.e., if you enter three keywords then records that contain all of them will be displayed in the search results . This is similar to the AND operator in a Boolean Search.
- Optional - Keywords entered here are optional, i.e., if you enter three keywords then records that contain at least one of them will be displayed in the search results . This is similar to the OR operator in a Boolean Search.
- Exclude - If you enter a keyword then records that contain it will be ignored in the search results, i.e., only records that do not have the keyword will be shown. This is similar to the NOT operator in a Boolean Search.
Take the following search query for example:
data AND (science OR analysis) AND hardware NOT team lead
This is how Zoho Recruit will prioritize your search terms.
Keyword | Boolean Operator | Action |
Data, hardware | AND | Only candidates who have both data and hardware mentioned in their record will be shown in the results |
science, analysis | OR | Candidates who have at least one from science or analyst mentioned in their record will be shown in the results |
team lead | NOT | Candidates who do not have the team lead skill/tag mentioned in their record will be shown in the results. |
While the above table shows us how Zoho Recruit understands you query, here's a how the search results will look like:
Candidates with the data science, data management and hardware skills, who are not a team lead will listed in the search results . In this case, only Ashish Mehta seems to fit your requirements.
Radius Search
The radius search component lets you filter candidate records based on their location, i.e., searches for candidates within a specific distance of a zip/postal code. For example, you can search for candidates who are located within 5 miles of zip code Texarkana-75501.
Search Criteria
This section lets you filter the search results further based on the value of a selected field. You can add up to ten search criteria at once and even configure what the search criteria pattern should be (using boolean operators).
Criteria Operators
While adding additional search criteria, you will have various operators available to you based on the field type you select. Refer the table given below to know what criteria operators are available for the various field types in Zoho Recruit.
Field Type | Operator | Function |
Text & Text Area | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Zip Code | is exactly | Searches for candidates in locations that match the zip code exactly. |
is within ‘X’ miles | Searches for candidates in locations within up to a 100-mile radius. | |
Picklist & Multi-picklist | includes | Searches for any of the values entered |
does not include | Searches for all values except those entered. | |
Date & Time | before | Searches for a date before the one you enter. |
after | Searches for a date after the one you enter. | |
equals | Searches for the exact date. | |
is between | Searches for dates between the two you enter. | |
Tabular (Education, Experience, etc.) | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Lookup | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Radio Button | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Checkbox | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Email & URL | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Auto number | includes | Searches for any of the values entered. |
does not include | Searches for all values except those entered. | |
Currency & Numeric fields | is greater than | Searches for numbers larger than the one you enter. |
is less than | Searches for numbers smaller than the one you enter. | |
equals | Searches for numbers of the same value as the one you enter. | |
is between | Searches for numbers between the two you enter. | |
Readily Available Candidates
Upon enabling this checkbox, only candidates who were added in the last 12 months and fit the following criteria will be shown in the search results;
- Unassociated candidates.
- Associated candidates who are in the Available, New, and In-Review stages of your Hiring Pipeline.
Recent Searches
Your last ten searches can be viewed under the Recent sub-tab. From here you can Edit or Run your past searches.
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