Zoho Recruit | Configuring Zoho People

Configuring Zoho People

The integration between Zoho Recruit and Zoho People is a dynamic solution designed to unify and streamline the recruitment process from start to finish. By bridging these platforms, it enables a seamless transition from candidate sourcing and selection to the induction of new hires as employees or vendors (contractors).

Benefits

Hiring Managers

Gain efficiency by managing the entire hiring cycle within a single interface, reducing the need to switch between platforms. They can swiftly convert successful candidates into employees or vendors without manual data entry, expediting the onboarding process.

Recruiters

Experience heightened productivity by automating hiring workflows. They can mark candidates as "hired" in Zoho Recruit, seamlessly updating their details to Zoho People. This eliminates paperwork and the hassle of managing multiple applications.

HR Teams

Enjoy streamlined processes for onboarding. Once a candidate's status changes within Zoho Recruit, their profile in Zoho People is automatically updated, granting them the necessary access rights and privileges. Additionally, it simplifies compliance management for both employees and vendors.

How to set up the Zoho People Integration? 

Streamline your recruitment process by effortlessly integrating Zoho People with Zoho Recruit. Follow these steps to seamlessly connect the two platforms, enabling automated updates and smoother transitions for your candidates turned employees or vendors.
Permission Required:
  1. Only users with the Zoho People Integration permission can configure the integration. This is available by default for the Administrator user-profile.
  2. The user must also be an Administrator in Zoho People to configure the integration.
To enable the Zoho People integration;
  1. Navigate to Setup > Marketplace > Zoho > Zoho People.
  2. Enable the toggle to activate the Zoho People integration.

How to map Zoho People fields with Zoho Recruit?

Customize your data management effortlessly by mapping Zoho People fields with their corresponding sections in Zoho Recruit. This configuration ensures seamless data transfer and alignment between the platforms, enhancing accuracy and efficiency in your recruitment workflow.

To map Zoho People fields with Zoho Recruit;
  1. Navigate to Setup > Marketplace > Zoho > Zoho People.
  2. Select a module and map Zoho People fields to corresponding Zoho Recruit fields.
  3. Click Map Section to link Zoho Recruit tabular sections to Zoho People.
  4. If you wish to undo mapping, hover over the mapped section and click Unmap.
  5. Click Save.

Moving attachments from Recruit to People 

While mapping Zoho Recruit field to Zoho People's Onboarding/Employees module, you will have the option to map fields with attachment categories you have in Zoho Recruit. Doing so will automatically move any attachment with the mapped category to Zoho People when you use the Push to Onboarding (or) Convert as Employee function.


Auto-Push Applicant Data

Effortlessly streamline your data flow by enabling the auto-push feature, facilitating seamless transfer of applicant data from Zoho Recruit to your designated module within Zoho People. Simplify your recruitment process with automated data synchronization for enhanced efficiency and accuracy.
  1. Enable the Automatically move candidates to Zoho People toggle.
  2. Choose which module (Employees or Onboarding) you wish to push candidates to and select a candidate status from triggering data movement.
  3. Click Update to save your configuration.

Manual Actions

Upon integrating with Zoho People, you will have the following actions available in Zoho Recruit;
  1. Convert as Employee
  2. Push to Onboarding

Convert as Employee

Effortlessly transition successful candidates into employees/users with the Convert as Employee function. Seamlessly update their details in Zoho People, initiating necessary changes and records within the system to reflect their new role within your organization.
Permission Required: Only users with the Convert as Employee profile permission can perform this action. By default, this permission is available for the Administrator and Standard user-profiles.
Follow the steps given below to add a candidate in Zoho Recruit as an employee in Zoho People;
  1. Go to the Candidate and click More Actions > Convert as Employee.
  2. In the Convert Candidate page;
    1. Select Create New Employee or Create New Contractor.
    2. If you convert the candidate into a contractor, the candidate will not have access to the employee portal in Zoho People.
    3. Candidate details will auto-populated based on the field mapping configured while setting up the integration.
    4. Click Convert.
  3. The candidate will then be added as an employee in your Zoho People account.

Push Candidate to Onboarding

Accelerate the onboarding journey by swiftly initiating the Push to Onboarding action within Zoho Recruit. Seamlessly transfer candidate details to Zoho People, expediting their integration into your company's onboarding processes and workflows.

Follow the steps given below to move a candidate in Zoho Recruit to the Onboarding module in Zoho People;
  1. Go to the Candidate and click More Actions > Push to Onboarding.
  2. In the Push to Onboarding page;
    1. Fill-in (or) map fields if necessary.
    2. Candidate details will auto-populated based on the field mapping configured while setting up the integration.
    3. Click Convert.
  3. The candidate will then be added to Organization > Onboarding in your Zoho People account.

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