A job opening is the foundation of every hiring process in Zoho Recruit. It captures role-specific details and acts as the central workspace where recruiters manage sourcing, screening, and hiring activities for that role.

Once a job opening is created, you can:

• Add and track candidates through each stage of the hiring pipeline

• Publish the role to job boards and your career site

• Schedule interviews, send assessments, and generate offer letters

• Monitor hiring progress and collaborate with recruiters, clients, or hiring managers

• Use AI-powered suggestions from Zia to identify relevant matches faster

This guide walks you through the different ways to create and manage job openings in Zoho Recruit.

Ways to create job openings  

Zoho Recruit offers multiple ways to create job openings, depending on how you receive hiring requirements:

➤ Create a job opening manually – Best for one-off or unique roles
➤ Import job openings in bulk – Ideal when migrating data or creating multiple roles at once
➤ Clone an existing job opening – Useful when hiring for similar roles or recurring positions

Choose the method that best fits your hiring workflow.

Create a job opening manually  

You can create a job opening by entering the job details directly in Zoho Recruit. While creating a job opening, you can also use job templates to speed up data entry and maintain consistency.

To create a job opening manually

1. Go to the Job Openings module.

2. Click Create Job Opening.
   

3. Enter the required job details.

4. Click Save or Save and Publish, depending on your next step.
   

• Save – Creates the job opening without publishing it. You can publish it later when ready.

• Save and Publish – Creates and immediately publishes the job opening to your career site, job boards, or both, based on your selection.

Once saved, the job opening is added to your Job Openings list.

Use job templates  

Job templates allow you to reuse commonly used job details such as role description, experience level, skills, and location.

• Public job templates are available for quick selection.
  

• You can manage or create templates using Manage Job Templates.

Using templates helps reduce repetitive data entry, especially when hiring for similar or recurring roles.

Customize the page layout  

If you need to change the fields displayed while creating a job opening, click Edit Page Layout.

Administrators can:

• Add or remove fields

• Rearrange field sections

• Control field visibility and mandatory settings

Learn more: Edit page layout

Note:  

1. Page layout access depends on your role and permissions.
   
2. Some standard fields may not be visible or editable based on your organization’s business process and field-level security settings.
   
3. If you need to add new fields or modify existing ones, contact your Administrator.
   

Import job openings in bulk  

If you have multiple job openings to add at once, you can import them using a spreadsheet.

Supported file formats and limits  

• Supported formats: .xls, .xlsx, .csv, .vcf

• You can import up to 1500 records using any supported format.

• For imports with more than 1500 records, only .csv format is supported.

• Maximum file size: 50 MB

To import job openings from a file

1. Go to the Job Openings module.

2. Click Import and select Import Job Openings.
   

3. Upload your file and click Next.
   

4. Map the fields from your file to Zoho Recruit fields.
   

5. Review the import settings and click Import.
   

Note:  

1. The first row of the file is treated as field names.
   
2. Duplicate records are identified based on predefined duplicate check criteria.
   
3. During import, you can choose to skip, overwrite, or clone duplicate records.
   
4. Unexpected errors may occur if the file contains embedded images, filters, or special controls.
   

Learn more: Import data into Zoho Recruit

Clone a job opening  

Cloning allows you to quickly create a new job opening using an existing one as a base. This is especially useful when hiring for similar roles across teams, locations, or time periods.

To clone a job opening

1. Go to the Job Openings module.

2. Open the job opening you want to clone.

3. Click the More (⋯) icon and select Clone.
   

4. Modify the required details. Click Save.
   

A new job opening is created with the copied details, saving time on repetitive data entry.

Associate job openings with candidates  

Associating candidates with job openings helps you track applications, move candidates through the hiring pipeline, and manage submissions effectively.

To associate candidates to a job opening

1. Go to the Job Openings module and open a job opening.
   

2. Navigate to Associated Candidates.
   

3. Select the candidates you want to associate.

4. Click Associate.
   

Note:
If the Applications module is enabled for your account, the Associate Candidates option will be replaced with Associate with Candidates to create Applications. This allows you to associate candidates by creating applications instead.

Tip: Zia Candidate Matches can suggest suitable candidates for a job opening using AI-based recommendations.
Learn more: Zia Candidate Matches

Publish job openings  

Publishing a job opening allows you to share open positions with candidates through job boards and your career site.

You can publish job openings to:

• Your career site

• Free and paid job boards supported by Zoho Recruit

To publish a job opening

1. Go to the Job Openings module and open the required job opening.

2. Click Publish.
   

3. Choose where you want to publish the job opening.
   

4. Select a Candidate Application Form.
   

5. Click Publish.
   

Note:  

1. The job opening date must not exceed 30 days from the publishing date.
   
2. You can track the publish status directly from the Job Openings list view.
   
3. Job board availability depends on your edition and integrations.
   

Learn more: Job publishing in Zoho Recruit

Track job performance using sourcing summary  

Once a job opening is published, you can track how it performs across sourcing channels using the Sourcing Summary.

From the job opening details page, the sourcing summary shows:

• Number of candidates sourced from job boards

• Candidates received through your career site

• Applications added manually or through referrals
  
  

This helps you:

• Identify high-performing sourcing channels

• Compare candidate volume across job boards

• Decide where to focus future job promotions