Enabling Applications Module
The Applications module is a feature for tracking and managing job applications efficiently. To ensure a smooth transition, we’ve set up a new test environment to demonstrate how your interface will change once you enable the Applications module.
What is the Applications Module?
The Applications module creates a record each time a candidate applies for a job. For instance, if a candidate applies for Job 'A' today and for Job 'B' a few months later, two separate application records will be created for the same candidate. See More Applications in Zoho Recruit
Availability
New Signups
The Applications module is available by default.
Existing Users
The module is now available for activation. However, enabling it will significantly change your interface, including candidate hiring stages and the application module itself.
Benefits of Using the Applications Module
Application Tracking
Track the application status, communication, and history for each job opening precisely.
Efficient Workflow
Streamline the workflow, making it easier to manage and process applications.
Organized Management
Provides a comprehensive and organized approach to managing candidate data.
Enhanced Tracking and Analysis
Improves tracking, analysis, communication, compliance, reporting, workflow efficiency, and overall candidate experience.
Test Environment
To ensure a smooth transition, we've created a test environment. This allows you to explore the Applications module with your existing data before enabling it in your live account. By using the test account, you can:
- Understand the interface changes
- Familiarize yourself with the new features
- Test the module without affecting your live account
Available Data in the Test Environment
- Record Duplication:
The most recent 10,000 records from all modules from your live account will be duplicated into the test environment. - Cloned Modules:
The following modules will be cloned: Clients, Contacts, Job Openings, Candidates, Interviews, Notes, Tasks, Events, Submissions, Reviews, Offers, Referrals, and Activity Log. Candidate-Job Openings associations will be under the Applications module.
Note: Changes made in the test environment (such as Blueprints, email templates, etc.) will not be reflected in the live account, ensuring the live account remains unaffected.
Activate Applications Module in Test Environment
Important Note:
- This option is available by default only for Standard and Professional plan users from the India, Europe and US regions.
- If you are a user from a different region and wish to enable the Applications module, please reach out to us at support@zohorecruit.com.
Go to Setup > Customization > Try Applications Module.
2. Enter the details and click Create Applications module in test environment
The creation process takes up to one hour based on the amount of data you have.
4. Once completed, click Go to Applications Test Environment to start using it.
Note: All these progress will be notified to respective users through email, such as Application request initiated, completed, etc.
This is your Test Environment, indicated by a label on the top.
5. Once satisfied with the test environment, you can enable the Applications module in your live account by clicking Enable Applications Module in this Account and scheduling the migration at your preferred time.
Note: Once the Test Environment is created, you'll have up to 30 days to try the Applications module and enable it in a live account. If you do not enable it within 30 days, you'll need to reach out to our support team to get it enabled.
Application functionalities
The changes you will see in the test environment as part of enabling the Applications module will be the following:
Applications sub-module:Under the Candidates module, there will be a sub module called the applications module. (If you are a Zoho One user, you'll have Applications as a separate module.)
- Separate Application Record
Every candidate who applies OR candidate-job association will be created as an individual application record within Zoho Recruit. For example, if Sally applies for two different job openings with different resumes, they will be added as two separate applications or records within the Applications module. - New Updates in Hiring Pipeline
The new stages introduced in the Hiring Pipeline are Hired, Rejected, archived, and offered (corporate HR users).
Transition Comparison : Existing vs New Version
Current Version | New Version with the Applications module |
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