Zoho Recruit | Scheduling Live Video Interview

Scheduling Live Video Interview

The Live video interviews feature helps organisations connect with candidates remotely while keeping the personal touch of face-to-face conversations. They allow recruiters and hiring managers to meet candidates in real time, no matter where they are. This eliminates the need for travel, saving both time and money and making the hiring process faster and more efficient.

This guide covers everything you need to know—from scheduling and managing interviews to best practices for engaging candidates effectively.

Availabili​ty

Available for

Profile Permissions

Only users with the Create Interview permission can create video interviews.

Plans

Enterprise, People Plus, and Zoho One

Editions

Staffing Agency and Corporate HR

Key Benefits   

Cost Efficiency:
Saves travel, venue, and operational expenses.

Time Optimisation:
Enables quick scheduling, flexibility, and better coordination.

Enhanced Experience & Global Reach:
Provides real-time interaction, better engagement, and access to international talent.

Scheduling a Video Interview   

 Via Interview Module   

  1. Navigate to the Interview module, then click the + icon in the top-right corner.
  2. Select Video Interview > Live Video Interview.
  3. Complete the interview details form:
    1. Candidate information
    2. Interviewer(s)
    3. Date and time
    4. Assessment type
    5. Additional requirements 
          4. Click Schedule to confirm.

Conducting Interviews via MS Teams and Google Meet   

Easily conduct interviews and events using your preferred video conferencing provider, such as Microsoft Teams or Google Meet. By integrating these platforms, recruiters can schedule and manage live interviews seamlessly, ensuring a smooth and efficient hiring process.
With the flexibility to choose a provider, you can streamline interview scheduling, improve coordination, and enhance the candidate experience.

Via Candidates Module   

  1. Access the Candidates module, then select a candidate record.
  2. Click Schedule Interview for the desired candidate.
  3. Select Video Interview > Live Video Interview. Fill in the required details:
  4. Interviewer(s)
  5. Date and Preferred time slot
  6. Interviewer(s)
  7. Additional requirements

    4. Click Schedule to confirm.

Post-Scheduling Actions   

All participants receive automatic email notifications. The email includes:
  1. Video conference link
  2. Date and time details
  3. Calendar invitation
  4. Any additional instructions
Managing Scheduled Interviews

Rescheduling Process   

  1. Navigate to the Interview module and choose the interview record you want to reschedule.
  2. Click Reschedule.
      3. Update the date and time

Cancellation Process   

  1. Navigate to the Interview module and choose the interview record you want to cancel.
  2. Click the menu in the top-right corner, then select Cancel Interview.
  3. Provide a cancellation reason and feedback (optional).
  4. Confirm cancellation to notify all participants.

Video Interview Credits

Video interviews operate using video credits. By default, we provide one video interview credit. A single credit allows multiple video interviews for one active job opening. To obtain additional video interview credits, you can purchase an add-on for $12 or ₹600 per month per credit under Settings > Subscription > Upgrade User/Add-ons.

 Best Practices   
  1.  Schedule interviews with sufficient notice 
  2.  Verify interviewer availability before scheduling. 
  3.  Include clear meeting objectives in the invitation. 
  4. Test the video conferencing setup before the interview. 
  5.  Have a backup contact method ready. 

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION





                          Quick LinksWorkflow AutomationData Collection
                          Web FormsEnterpriseBegin Data Collection
                          Interactive FormsWorkplaceData Collection App
                          CRM FormsCustomer ServiceAccessible Forms
                          Digital FormsMarketingForms for Small Business
                          HTML FormsEducationForms for Enterprise
                          Contact FormsE-commerceForms for any business
                          Lead Generation FormsHealthcareForms for Startups
                          Wordpress FormsCustomer onboardingOrder Forms for Small Business
                          No Code FormsConstructionRSVP tool for holidays
                          Free FormsTravel
                          Prefill FormsNon-Profit

                          Intake FormsLegal
                          Mobile App
                          Form DesignerHR
                          Mobile Forms
                          Card FormsFoodOffline Forms
                          Assign FormsPhotography
                          Mobile Forms Features
                          Translate FormsReal EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for FormsAlternativesSecurity & Compliance
                          Holiday FormsGoogle Forms alternative GDPR
                          Form to PDFJotform alternativeHIPAA Forms
                          Email Forms
                          Encrypted Forms
                          Embeddable Forms
                          Secure Forms
                          Drag & drop form builder
                          WCAG



                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media


                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                  • Ask the Experts


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Live Interview - Candidate Aspect

                                                                                                                The candidate aspect of Zoho Recruit's Live Interview involves simply clicking the unique link from the invitation mail and joining the virtual interview room. Availability Browser: Available only for Chrome/Firefox browsers. Attending a Live ...
                                                                                                              • Live Interview - Interviewer Aspect

                                                                                                                Zoho Recruit's Live Interview deals with the process of conducting a live interview session and evaluating the candidate. Video interviews have changed the hiring landscape, helping recruiters and hiring managers understand candidates better while ...
                                                                                                              • Interview Evaluation

                                                                                                                In the competitive recruitment landscape, providing structured and insightful feedback is crucial for making informed hiring decisions. Zoho Recruit's Interview Evaluation feature serves as a central hub for delivering comprehensive interview ...
                                                                                                              • Interviews: An Overview

                                                                                                                In the word of recruitment, the orchestration of interviews often resembles a complex and intricate symphony. Coordinating schedules, communicating with candidates and interviewers, and tracking each interview's progress can be akin to conducting an ...
                                                                                                              • Recruiter Aspect

                                                                                                                The recruiter aspect of Zoho Recruit’s One-way Video Interview involves creating and scheduling interviews for candidates. Availability Permission Required: Only users with the Create Interview permission can create one-way video interviews. Edition ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources