Why Storage and Additional Storage matter?

1. Store more data: Store more candidate and client data, including resumes, CVs, cover letters, and other documents.
   
2. Improve performance: Improve the performance of the application and make it easier to find the information you need.
   
3. Comply with regulations: Make sure you comply with data storage regulations in your industry.
   
4. Future-proof your recruitment process: Future-proof your recruitment process by allowing you to store more data as your business grows.

Note: The storage space includes the space taken up by email attachments, email templates, and attachments in the records. See Also: Attachment Limits

How to Purchase Additional Storage?

To View Data Storage

Note: In Zoho Recruit, file size limits are applied based on where you upload the attachment. See Also: Limits

Components in Data Storage 

Zoho Recruit provides you with a specific amount of storage space to store your data. You can track the storage space used by your organization and by individual users to make sure that you do not run out of space.

Note: The total amount of used space includes attachments that are in your Recycle bin.

The Data Storage in Zoho Recruit is classified into Storage and Usage details.

1. Allowed storage space
   
2. Total used space
   
3. Total free space
   

Note: 

The Recycle Bin stores all the records that have been deleted from your account.

1. These records are stored for 60 days, after which they are permanently deleted.
   
2. Only users with an administrator profile can delete records from the Recycle Bin.
   
3. Non-admin users can restore their own records from the Recycle Bin, and depending on their permissions, they may also be able to restore other users' records.

How to Save Storage Space?

1. Regularly delete old data that you no longer need: This includes resumes, CVs, cover letters, interview notes, offer letters, and contracts. You can also delete attachments, such as transcripts, reference checks, and other documents.
   
2. Compress files before uploading them to Zoho Recruit: This will reduce the amount of space they take up. You can use a compression tool like WinRAR or 7-Zip to do this.
   
3. Use cloud storage services to store large files: This is a good option if you have a lot of large files that you need to store. Some popular cloud storage services include Google Drive, Dropbox, and OneDrive.
   
4. Use Zoho Recruit's built-in features to manage your storage space: Zoho Recruit has various features that can help you manage your storage space, such as the ability to delete old data, compress files, and set storage limits.
   
5. Use the Documents tab to save storage space: When you attach a file to a record in Zoho Recruit, you can either upload the file from your computer or link to a file that is stored in Zoho Docs or Google Docs. If you upload the same file to multiple records, it will take up extra storage space. For example, if you have a 10MB file and you upload it to five records, it will take up 50MB of storage space (10MB * 5).To save storage space, you can use the Documents tab. When you add a file to the Documents tab, you only need to upload it once. You can then associate the file with multiple records. The file will still only take up 10MB of storage space, even if it is associated with multiple records.
   

Note: You can send and associate emails with your contacts in Recruit, even if you don't have an email account configured in Recruit. Each new user has 5GB of storage space.