Set Chat Window Flow

Set Chat Window Flow


Getting contact information from the visitor in chat and managing them is a challenging task. When the data is lost, it is a tedious process to view the entire chat to get that single piece of information you're looking for in the conversation.

Setup pre chat forms 

Pre Chat Forms helps you overcome this limitation by collecting the essential data from your visitors before starting a chat. You can use the collected data to analyze the visitor and record them in your SalesIQ portal.

  • In the Settings > Brands > Your brand > Flow control, add the required fields by clicking on the Add Field text
  • Drag and drop the field you would like the users to fill before initiating a chat with your operators.
  • Under Form Style, select Traditional to enable the Pre chat forms.

Fields can be marked as mandatory by checking the 'Mark this field as mandatory' checkbox on the right. Users cannot skip the mandatory fields. 

Setup in-chat forms 

In-Chat forms allow the users to initiate chat without having to fill in the details before starting conversations; this can be very advantageous when it comes to quick support based businesses, where the customers expect to be assisted immediately without having to wait, you can collect their details later in the chat.

Conversation style

This style collects the details from the users in a more modern conversation style. The details must be entered in the chat window on the required input field.

  • In Settings > Brands > Your brand > Flow control, scroll down to Form Style, and choose Conversation, click Save on the pop up that appears on the top of the page.




Inline style

If you wish to have a more modern feel where the visitors can dive into the conversation and collect their details later on inside the chat, you can go with the inline style. In the Inline style, the details are collected using standard chat window fields. 


  • In Settings > Brands > Your brand > Flow control, scroll down to Form Style, and choose Inline, click Save on the pop up that appears on the top of the page.




Set up waiting time for visitors

Define a time limit within which the operators must respond to the incoming chat request. If the limit exceeds, the unattended chat will go to the missed chat section. A lower time limit can increase customer satisfaction but a higher time limit has more chance of getting picked if you have limited operators. 





Associate departments 


If you have individual departments to look over a website or a part of the website, you can route the website visitors to their respective departments. For example: If a visitor initiates a chat from a Car dealership website, you can route the request to the department handling automobiles. Only the operators of that department will be able to see the incoming chat request. You have to assign at least one department with a brand. 


You can assign multiple departments to a brand, and there is no cap on how many departments are associated with the brands, but a minimum of one department must be associated with each brand in your portal.


  • Navigate to Settings > Brands > Your brand > Flow control, scroll down to Departments responsible for the chat. From the drop-down, pick the departments you want to associate with the brand.



  • In the flow page, you can view all the associated departments under Chosen Departments. 
  • Click on the 'x' mark on the right side of a department to remove it. The last remaining department cannot be removed.

Note: Only the operators associated with the department will get the chat request when a visitor initiates a chat.




Use department resources


To use resources like Canned Responses, Templates, etc. available in the chosen departments. Enable the Display Departments for Resources option in the flow page, below the Chosen department heading. 




If disabled, you have to pick the departments to utilize its resources. In the Flow control page, disable the Display Departments for Resources option and select the departments whose resources you would like to use.



Reopen chat

Allow visitors to reopen a closed chat to seek further assistance on the issue. Reopening chat can help your operators assist the user based on the past chat's context without starting from the beginning. 

  • In Settings > Brands > Your brand > Flow control, scroll down to Reopen Chat and toggle the switch to enable it.





Chat notification settings

You can allow your operators to decide if they want to pick a chat or to ignore them. Or you can automatically assign incoming chats to available operators whenever a visitor initiates one. Automatically assigning requests can help reduce missed chats. 





Chat queue

You can set the maximum number of simultaneous chat request an operator can get. Once the queue limit has reached, the visitors will be asked to leave a message to contact the operators again. 




Content moderation

You can moderate your chat by filtering abusive content. Enabling this can help you have a professional and safe workplace to assist genuine users and avoid abusers.  

  • In Settings > Brands > Your brand > Flow control, move over to the Abusive Content Moderation tab on the top, and enable the Content Moderation option.

Moderate conversations

  • You can choose to monitor only the Operators conversation or monitor both the operator and the bot conversation as per your preference. 
  • You can also choose to display, mask, or block the abusive messages by selecting your choice in the Choose a Message Action section.

Set abusive word limits

  • Set up a threshold to warn and close the chat after sending a particular number of abusive messages. Drag the slider to the desired number to fix the limit.

  • Warning message: You can customize the warning message by replacing the text in the input field under the Warning Messages section.
  • Follow-up action: You can opt to close the chat or block the user when the abusive limit is crossed.

Enabling feedbacks

You can enable the operator rating and the feedback option by toggling the Enable operator ratings and feedback. You could add text that would encourage and motivate the visitors to view replies. Also, you could customize the response to the visitor's feedback by adding your custom replies in the input box.



    Redefine the way you work
    with Zoho Workplace

      Zoho DataPrep Personalized Demo

      If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

      Zoho CRM Training

        Create, share, and deliver

        beautiful slides from anywhere.

        Get Started Now


          Get started with Zoho Sign

          in a few quick steps!

          Download Help Guide





                       
                      Secure your business
                      communication with Zoho Mail


                      Mail on the move with
                      Zoho Mail mobile application

                        Stay on top of your schedule
                        at all times


                        Carry your calendar with you
                        Anytime, anywhere




                                Zoho Sign Resources

                                  Sign, Paperless!

                                  Sign and send business documents on the go!

                                  Get Started Now


                                      Zoho SalesIQ Resources



                                          Zoho TeamInbox Resources



                                                  Zoho DataPrep Resources



                                                    Zoho DataPrep Demo

                                                    Get a personalized demo or POC

                                                    REGISTER NOW


                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now











                                                                            • Related Articles

                                                                            • Customize live chat widget and window

                                                                              You can now customize the live chat widget and the chat window to match your website's look-and-feel, choose where and how you want them to be displayed to your customers, and can connect with them seamlessly. Float Widget The float live chat widget ...
                                                                            • Configure Chat window

                                                                              Setup your brand Add a name and description to your brand to make it identifiable and feel more personalized.  If you wish to change your brand's name, you can do so by navigating to Settings > Brands > Your Brand > Configurations, Under Name your ...
                                                                            • Live chat software for Happyfox

                                                                              Integrate happyfox with Zoho SalesIQ and enhance your customer service. You can set up your predefined smart rules in Happyfox for the chat transcript sent from Zoho SalesIQ on Chats and Missed chats. All the attended chat transcript will be ...
                                                                            • Live chat software for Teamsupport

                                                                              You can set up your predefined smart rules in Teamsupport for the chat transcript sent from Zoho SalesIQ on Chats and Missed chats. All attended chat transcript will be addressed with the subject line  “Chats :”  followed by the visitor question. All ...
                                                                            • Chat Monitor

                                                                              Chat Monitor allows you to oversee chat conversations between your operators and visitors. Using this feature, you can supervise and coach your agents, and also specify the type of chat conversation which you would like to monitor.  Benefits of Chat ...
                                                                            Wherever you are is as good as
                                                                            your workplace

                                                                              Resources

                                                                              Videos

                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                              eBooks

                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                              Webinars

                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                              CRM Tips

                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                Zoho Show Resources