Apply conditional formatting to your cells | Zoho Sheet Help Guide

Apply conditional formatting to your cells

What is conditional formatting?


With conditional formatting, you can predefine the format that you want your cells to have, based on a few criteria. Zoho Sheet lets you format your cells with four different types of conditional formatting. They are,
  1. Classic Conditional Formatting.
  2. Color scales
  3. Icon sets
  4. Data bars


Apply classic conditional formats

To apply single-color/classic conditional formatting,
  1. Click on the Format menu.
  2. Select the Conditional Formatting option.
  3. Click on Classic from the drop down.
  4. From the side pane, select the range of cells you want the conditional formatting to be applied to.
  5. You can format the cells based on cell value, text, date, cell content or a formula.
  6. You can specify how you want the cells to be formatted, by customizing the color, font style, font size etc.,  



Apply color scales as conditional formats

To apply color scales as conditional formatting, 
  1. Click on the Format menu.
  2. Select the Conditional Formatting option.
  3. Click on the Color Scales option from the drop down menu.
  4. From the side pane that appears, select the range of cells to which the conditions are to be applied.
  5. Specify the colors to be applied to each cell, based on the "Minimum", "Maximum" and the "Midpoint" criterion that you provide. These values are by default automatically calculated if you don't provide them.
  6. Hit Ok



Apply icon set based conditional formatting

To apply color schemes as conditional formatting,
  1. Click on the Format menu.
  2. Select the Conditional Formatting option.
  3. Click Icon Sets from the drop down.
  4. From the side pane, specify the range of cells to which the Icon Set based formatting is to be applied.
  5. Choose the Icon Set you seem fit, from the list of sets available.
  6. Set rules for the cell values and specify the icons to be shown when the criterion is met.
  7. Hit Ok



Apply data bars as conditional formats

Data bar is one of the conditional formatting options that lets you visualize the desired data in the form of bars. Since the length of the bars will vary with respect to the values, it is easy to have an overview of the data.    

To apply data bar:
  1. Select the range of cells for which you wish to apply data bars.
  2. Go to Format > Conditional Formatting > Data Bar.
  3. Choose any preferred color from either Gradient or Solid.
  4. To customize the color, go to Data Bar > Customize.
  5. From the side pane that appears, choose the type of fill under Fills.
  6. Pick the colors for Positive and Negative values using the drop-downs.
  7. Once you're done, click Apply.
Other customization options in the side pane include:
  1. Minimum and Maximum - Allows you to select the type of value you wish to give for maximum and minimum values.
  2. Borders - Allows you to pick the border type and also the border color for positive and negative data bars.
  3. Axis Position - Allows you to select the axis for the data bars. The three types of axis positions include:
                                     Automatic - The axis position will depend on the length of the positive data bar.
                                     Midpoint - The axis position will be at the center of the cell.
                                     None - The axis position will depend on the length of the negative data bar.
  1. Direction - Allows you to select the direction of the data bars.




Notes
Source - Allows you to edit the cell range for which you wish to apply conditional formats.
Rule type - Allows you to change the type of conditional formatting.

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION





                          Quick LinksWorkflow AutomationData Collection
                          Web FormsEnterpriseBegin Data Collection
                          Interactive FormsWorkplaceData Collection App
                          CRM FormsCustomer ServiceAccessible Forms
                          Digital FormsMarketingForms for Small Business
                          HTML FormsEducationForms for Enterprise
                          Contact FormsE-commerceForms for any business
                          Lead Generation FormsHealthcareForms for Startups
                          Wordpress FormsCustomer onboardingOrder Forms for Small Business
                          No Code FormsConstructionRSVP tool for holidays
                          Free FormsTravel
                          Prefill FormsNon-Profit

                          Intake FormsLegal
                          Mobile App
                          Form DesignerHR
                          Mobile Forms
                          Card FormsFoodOffline Forms
                          Assign FormsPhotography
                          Mobile Forms Features
                          Translate FormsReal EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for FormsAlternativesSecurity & Compliance
                          Holiday FormsGoogle Forms alternative GDPR
                          Form to PDFJotform alternativeHIPAA Forms
                          Email Forms
                          Encrypted Forms
                          Embeddable Forms
                          Secure Forms
                          Drag & drop form builder
                          WCAG



                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media


                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                  • Ask the Experts


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Apply conditional formats

                                                                                                                Conditional formatting is all about highlighting data that are based on certain conditions. Zoho Sheet supports three types of conditional formatting, namely, Classic, Color Scale and Icon Set. To apply classic: Select the range of cells you wish to ...
                                                                                                              • How to highlight the entire row with conditional formatting

                                                                                                                Conditional formatting in Zoho Sheet allows you to highlight the entire row either using formulas or without formulas. To highlight the entire row with a formula: Navigate to Format > Conditional Formatting > Classic > Formula. Enter the desired ...
                                                                                                              • How to merge/unmerge cells in Zoho Sheet?

                                                                                                                To merge cells, Select the cells you want to merge. Click on the Merge  icon on the tool bar. To unmerge/split merged cells, Select the merged cell. Click on the Unmerge icon on the tool bar.  Note: When you merge cells with content in them, please ...
                                                                                                              • Lock cells/sheet in a spreadsheet

                                                                                                                To lock cells/sheet for specific users: Go to the icon Under the Data menu, choose Lock Cells. Tap Lock Cells to lock a cell range and Lock Sheet to lock a worksheet. Choose the users for whom you wish to lock the range, then tap Apply. To lock the ...
                                                                                                              • Lock cells/sheet in a spreadsheet

                                                                                                                To lock cells/sheet for specific users: Go to  icon Under the Data menu, choose Lock Cells. Tap Lock Cells to lock a cell range and Lock Sheet to lock a worksheet. Choose the users for whom you wish to lock the range and tap Apply. Note: To lock the ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources