VLOOKUP function - Zoho Sheet - Help Guide


VLOOKUP checks the first column of the given data table for the specified value and returns a corresponding value, in that row, based on the column given.




VLOOKUP( lookup_value; data_table; column_index; [mode] )

lookup_value : The value to look for in a range/array. E.g. "Apples", 2508

data_table : The table containing the data to test. E.g. A1:E45

column_index : The column that you want to get the corresponding value from (starting with 1 for the left-most column in the data table). E.g. 3

mode : Specifies how the data_table must be,

-1 - The first column must be sorted in descending order. The exact match or the next greatest value is considered.

0 - The first column can be unsorted. The exact match or regex match is considered.

1 and >2 - The first column must be sorted in ascending order. The exact match or the next smallest value is considered.

2 - The first column can be unsorted. Only the exact match is considered.



  • VLOOKUP can be used to bring corresponding data from other worksheets.

  • Use named ranges for  data_table . This helps refer a single source data table to create multiple tables for calculation and analysis.

  • If you don't remember the complete text you have to search for, use  .*, .?  and  instead.

            .* - Can be used to replace any number of characters. E.g.  Zyl.*  finds  Zylker
            .? - Can be used to replace a single character. E.g.  Mar.?us  finds  Marcus  and  Markus .

            / - Can be used to include *, ? and / in the search term. E.g.  Zylker/*  finds  Zylker*  and Mar.?us/?   finds  Marcus ? and  Markus ?

  • VLOOKUP is case-insensitive, e.g. "APPLES" and "Apples" are treated similarly.








Ming Yin

Get a hands-on experience of the function in the embedded range below.  


Possible Errors





  • The function could not find the value it was asked to look for. Commonly occurs in VLOOKUP and similar functions.

  • If mode is 0 or FALSE, #N/A! indicates that the exact match is not found in the given data_table.

  • If mode is 1 or TRUE, #N/A! indicates that the given lookup_value is smaller than the smallest value in the first column of data_table.


  • The function name is incorrect or invalid.

  • The given defined name (if any) is invalid.

  • There is a typo in the defined name used in the function.

  • Double quotes are missing for text values in the function.

  • Colon missing in a cell range reference.


  • The given argument's data type is incorrect or invalid.
    For example, the function =DATE(A1:A3) will return a #VALUE error when a text value is present in the range.

  • The given column_index is lesser than 1.


  • The given cell reference is incorrect or invalid. This error may occur when a cell/range has been deleted, moved, or pasted over.

  • The given column_index is higher than the columns present in data_table.


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