Link data across spreadsheets quickly | Zoho Sheet Help Guide

Link data across spreadsheets quickly

What is IMPORTRANGE, and when to use it?

One of the impressive things about spreadsheets, as opposed to other applications for computation or data storage, is being able to refer to the value of one cell in whichever cell you want, even as part of a function. This makes the dependent calculations dynamic, so they change as and when the original cell value changes. As an extension of referring to cells within a spreadsheet, the IMPORTRANGE function helps the user in linking one spreadsheet to another, and bringing in the range that you want to refer to. Like all cell references, the ones made with the IMPORTRANGE function are also dynamic, and change as and when the source is edited!

How to link data from one spreadsheet to another?

The quickest and easiest way to sync data from one spreadsheet to another is the use of Paste > Link option. You can copy the desired data range and go to Edit > Paste > Link option in the spreadsheet where you wish to paste the data. Alternatively, you can also, use the Paste > Link option in the contextual menu. 




You can also sync data across spreadsheets using the IMPORTRANGE() function. The syntax for the function is: 
=IMPORTRANGE(spreadsheet_url; range)
Both of the above-said options will help you bring in data from one spreadsheet to another without having to link spreadsheets manually.

Managing linked spreadsheets

To view and manage linked spreadsheets any time:

    1. Open the Data tab on the menu bar.

    2. Click on Link Spreadsheet. A dialog box with the list of already linked spreadsheets will open.

    3. You can click on the 'Delete' icon next to the spreadsheets' name to delete it.





Possible errors you might come across

 The following is a list of common errors you may come across, as well as potential reasons for encountering them: 


Errors

The possible reason could be

#NOT_LINKED

1. If you or any of the collaborators don't have access to the spreadsheet.

2. If you had previously linked the spreadsheets but deleted the link after copy-pasting the data.

#REF

The range you've referred to is not found. Check if you've furnished the sheet name correctly while specifying the range that you want to import. Ensure that the sheet name in the range is enclosed within single quotation marks.


Renaming the linked sheet will result in the formula throwing a #REF error. You'll have to edit the formula and enter the new name to fix this.

#CIRCULARREF

Say for instance, you're trying to import the range 'Sheet1.A1' from 'January 2020' to 'February 2020'. If the A1 cell in 'Jan 2020' is already an imported copy of 'Sheet1.A1' from 'February 2020', then the function throws a #CIRCULARREF error.

 #EVAL

An unexpected error occurred while trying to fetch your data.

#TIME_OUT

It took longer than usual to fetch the ranges from the spreadsheet 'January 2020'. The volume of data imported and the stability of your internet connection are often reasons why there is a #TIME_OUT error.


 

If you have any other questions about how to use the IMPORTRANGE function, or if you are in need of assistance, you can reach us at support@zohosheet.com.



      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit
                              Intake FormsLegalMobile App
                              Form DesignerHRMobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsEncrypted Forms

                              Secure Forms

                              WCAG

                                      Create. Review. Publish.

                                      Write, edit, collaborate on, and publish documents to different content management platforms.

                                      Get Started Now






                                                        You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                            Manage your brands on social media

                                                              Use cases

                                                              Make the most of Zoho Desk with the use cases.

                                                               
                                                                

                                                              eBooks

                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho Desk.

                                                               
                                                                

                                                              Videos

                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho Desk.

                                                               
                                                                

                                                              Webinar

                                                              Sign up for our webinars and learn the Zoho Desk basics, from customization to automation and more

                                                               
                                                                
                                                              • Desk Community Learning Series


                                                              • Meetups


                                                              • Ask the Experts


                                                              • Kbase


                                                              • Resources


                                                              • Glossary


                                                              • Desk Marketplace


                                                              • MVP Corner

                                                                Zoho Sheet Resources

                                                                 

                                                                    Zoho Forms Resources


                                                                      Secure your business
                                                                      communication with Zoho Mail


                                                                      Mail on the move with
                                                                      Zoho Mail mobile application

                                                                        Stay on top of your schedule
                                                                        at all times


                                                                        Carry your calendar with you
                                                                        Anytime, anywhere




                                                                              Zoho Sign Resources

                                                                                Sign, Paperless!

                                                                                Sign and send business documents on the go!

                                                                                Get Started Now




                                                                                        Zoho TeamInbox Resources





                                                                                                  Zoho DataPrep Demo

                                                                                                  Get a personalized demo or POC

                                                                                                  REGISTER NOW


                                                                                                    Design. Discuss. Deliver.

                                                                                                    Create visually engaging stories with Zoho Show.

                                                                                                    Get Started Now









                                                                                                                        • Related Articles

                                                                                                                        • IMPORTRANGE

                                                                                                                          Imports values from a given range of cells from another specified spreadsheet (workbook) in Zoho Sheet. Syntax IMPORTRANGE( spreadsheet_url; range ) spreadsheet_url : The link of the source spreadsheet from where the range is to be imported. Eg., " ...
                                                                                                                        • Print spreadsheets in Zoho Sheet

                                                                                                                          To print your spreadsheet or just a selected area,  Click on the File menu, and click on the Print option. (or) Click on the printer icon on the tool bar. (or) Use the Cmd/Ctrl+P shortcut. Once on the print preview window, here are all the options ...
                                                                                                                        • About Zoho Sheet

                                                                                                                          Zoho Sheet is a cloud-based spreadsheet application. It allows you to create, share, and work together on spreadsheets online, in real time. You can analyze, visualize and publish data using Zoho Sheet across multiple devices and browsers. ​
                                                                                                                        • Importing spreadsheets to Zoho Sheet

                                                                                                                          Import a new spreadsheet From the listing page, click on the Upload button. From the drop down, select the option to Upload Spreadsheet. You can drag and drop files from your computer into the dialog box that pops up, or click on the dialogue box and ...
                                                                                                                        • Working with Zoho Sheet

                                                                                                                          Here are a few things that we'd like for you to know about Zoho Sheet as you get started: Maximum file size allowed for import 50 MB Maximum number of rows 262144 Maximum number of columns 1024 Maximum number of cells 10 Million Maximum number of ...
                                                                                                                          Wherever you are is as good as
                                                                                                                          your workplace

                                                                                                                            Resources

                                                                                                                            Videos

                                                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                            eBooks

                                                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                            Webinars

                                                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                            CRM Tips

                                                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                                                              Zoho Show Resources