Add Employees

Add Employees

Adding employees to your Zoho Shifts accounts helps streamline employee scheduling, track employee attendance, and facilitate team communication. It also helps in effective workforce management, seamless coordination, and comprehensive reporting. To do this, access the Employees tab on the homepage, which will open the Employees window.
Data Center Compatibility Issue

When inviting an employee, if their email address is already registered with a different data center, you won't be able to register their account within your current Zoho Shifts organization's data center.
 
For example, suppose Mr. John Parker is registered with the email address john.parker@zylker.com within the EU data center. In that case, you cannot include him in the US data center using the same email address.
 
However, you can still invite the same employee to your organization by considering the following options:
  • Use a different email address for the employee.
These alternatives will help you ensure compatibility and successful inclusion of the employee within your Zoho Shifts organization.
Here, you can add employees in two ways:
  • Batch invitation to multiple employees
  • Manual invitation to each employee

Batch invitation to multiple employees

  1. Click the Employees tab in the top-left corner and click the More actions icon (...).



  1. Select Import. The Import Employees window will appear.



Note: You need to upload a .csv file in a specific format. Click on the sample .csv file link in the Upload File field to download the sample .csv file. Refer to this sample and add member details by filling the appropriate data fields. After entering the details in the suggested format, click Save.

  1. Click Browse files, select the file, and click Open. Once done, click Next.



  1. Preview employee details and select Next.



  1. Click Import to finish importing the file. Your employees data is recorded.



  1. Click the More actions icon (...) and click Invite. An employee invitation window will appear. Perform the necessary actions and click Invite EmployeeAn invitation will be sent to your employee's registered email address.




Manual invitation to each employee

  1. Click the +Add Employee in the top-right corner. This will open the Invite employee window.
  1. Enter details such as Employee's First Name, Last Name, Email, Mobile and other details.
  1. Select Save & Invite. An invitation will be sent to your employee's registered Email address. 

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