Deactivate and reactivate employees in Zoho Shifts

Deactivate and reactivate employees

Deactivate employees when they leave your organization. Deactivated employees are removed from scheduling and time tracking, but their data is retained for record keeping and reporting. You can reactivate employees at any time if they return to work. This article explains how to deactivate and reactivate employees in Zoho Shifts.

How deactivation works

When an employee leaves your organization or takes a temporary break, you can deactivate the employee. They’ll no longer be part of scheduling or time tracking, and their employee access will also be deactivated. While we retain the records of schedules, attendance, and timesheets, they remain as they are for reference and audit purposes. Deactivation doesn't mean you delete an employee's profile from your records, it just makes them inactive in your organization. You can reactivate them whenever they join using the same profile.

Before you start 

To manage employees' status, you’ll need the Administrator access level or the Add, edit employees permission enabled. You can only manage employees for the schedule you are assigned to. 

To deactivate an employee

  1. Navigate to the Employees tab.
  2. Click More actions (•••) parallel to the employee’s name, then select Deactivate.
  3. Select Move future shifts to open shifts or Delete future shifts if there are any future shifts for the employee.
  4. Click Deactivate to confirm the action.

To deactivate multiple employees

  1. Navigate to the Employees tab.
  2. Select the required employee’s checkbox on the left side of your screen, or use the checkbox next to the Employees column to select all employees.
  3. Click Deactivate.

To reactivate an employee

  1. Navigate to the Employees tab.
  2. Use the Inactive employees filter to list them.
  3. Click More actions (•••) parallel to the employee’s name, then select Activate.