Add Employees

Add Employees

Adding employees to your Zoho Shifts accounts helps streamline employee scheduling, track employee attendance, and facilitate team communication. It also helps in effective workforce management, seamless coordination, and comprehensive reporting. To do this, access the Employees tab on the homepage, which will open the Employees window.
Data Center Compatibility Issue

When inviting an employee, if their email address is already registered with a different data center, you won't be able to register their account within your current Zoho Shifts organization's data center.
 
For example, suppose Mr. John Parker is registered with the email address john.parker@zylker.com within the EU data center. In that case, you cannot include him in the US data center using the same email address.
 
However, you can still invite the same employee to your organization by considering the following options:
  • Use a different email address for the employee.
These alternatives will help you ensure compatibility and successful inclusion of the employee within your Zoho Shifts organization.
Here, you can add employees in two ways:
  • Batch invitation to multiple employees
  • Manual invitation to each employee

Batch invitation to multiple employees

  1. Click the Employees tab in the top-left corner and click the More actions icon (...).



  1. Select Import. The Import Employees window will appear.



Note: You need to upload a .csv file in a specific format. Click on the sample .csv file link in the Upload File field to download the sample .csv file. Refer to this sample and add member details by filling the appropriate data fields. After entering the details in the suggested format, click Save.

  1. Click Browse files, select the file, and click Open. Once done, click Next.



  1. Preview employee details and select Next.



  1. Click Import to finish importing the file. Your employees data is recorded.



  1. Click the More actions icon (...) and click Invite. An employee invitation window will appear. Perform the necessary actions and click Invite EmployeeAn invitation will be sent to your employee's registered email address.




Manual invitation to each employee

  1. Click the +Add Employee in the top-right corner. This will open the Invite employee window.
  1. Enter details such as Employee's First Name, Last Name, Email, Mobile and other details.
  1. Select Save & Invite. An invitation will be sent to your employee's registered Email address. 

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION








                                You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                    Manage your brands on social media

                                      Zoho Desk Resources

                                      • Desk Community Learning Series


                                      • Digest


                                      • Functions


                                      • Meetups


                                      • Kbase


                                      • Resources


                                      • Glossary


                                      • Desk Marketplace


                                      • MVP Corner


                                      • Word of the Day


                                        Zoho Marketing Automation

                                          Zoho Sheet Resources

                                           

                                              Zoho Forms Resources


                                                Secure your business
                                                communication with Zoho Mail


                                                Mail on the move with
                                                Zoho Mail mobile application

                                                  Stay on top of your schedule
                                                  at all times


                                                  Carry your calendar with you
                                                  Anytime, anywhere




                                                        Zoho Sign Resources

                                                          Sign, Paperless!

                                                          Sign and send business documents on the go!

                                                          Get Started Now




                                                                  Zoho TeamInbox Resources



                                                                          Zoho DataPrep Resources



                                                                            Zoho DataPrep Demo

                                                                            Get a personalized demo or POC

                                                                            REGISTER NOW


                                                                              Design. Discuss. Deliver.

                                                                              Create visually engaging stories with Zoho Show.

                                                                              Get Started Now







                                                                                            You are currently viewing the help articles of Sprints 1.0. If you are a user of 2.0, please refer here.

                                                                                            You are currently viewing the help articles of Sprints 2.0. If you are a user of 1.0, please refer here.



                                                                                                  • Related Articles

                                                                                                  • Delete Employees

                                                                                                    If an employee is leaving the organization, you can delete their data. Note: This action cannot be undone, and the data will be deleted permanently. Sign in to Zoho Shifts and navigate to the Employees tab. Click the More Actions icon (...) for the ...
                                                                                                  • Deactivate Employees

                                                                                                    Deactivating employees prevents them from logging in to their Zoho Shifts account. You can choose to reactivate their access after a certain time, or permanently remove them from Zoho Shifts. Sign in to Zoho Shifts and navigate to the Employees tab. ...
                                                                                                  • Reinvite Employees

                                                                                                    You can always reinvite employees in case they missed the invitation link and were unable to join your organization. To reinvite employees: Sign in to Zoho Shifts and navigate to the Employees tab. Select the employee you want to reinvite. Click ...
                                                                                                  • Reactivate Employees

                                                                                                    You can reactivate an employee at any time. Sign in to Zoho Shifts and navigate to the Employees tab. Select the employee you want to reactivate. Click Activate at the top of the page. Select Activate in the Activation pop-up. Click Invite to send ...
                                                                                                  • Add Employee Details

                                                                                                    Adding employee details helps streamline administrative processes for efficient employee data management. It also ensures compliance with relevant laws and regulations. By selecting a specific employee from the Employees tab, you can view the ...
                                                                                                    Wherever you are is as good as
                                                                                                    your workplace

                                                                                                      Resources

                                                                                                      Videos

                                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                      eBooks

                                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                      Webinars

                                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                      CRM Tips

                                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                                        Zoho Show Resources