Finalizing a pay period confirms that all employee worked hours, wage rates, overtime and other special pay have been reviewed and calculated in line with company policies and applicable labor regulations. Once a pay period is finalized, you can no longer edit the time entries for that pay period which ensures that the record integrity is preserved and support accurate payroll reporting.
Before you start
To finalize pay period, you’ll need the Administrator access level.
To finalize pay period:
- Navigate to Timesheets -> Payroll.
- Select your desired schedule in the filter.
- Choose the pay period for which you wanted to finalize payroll.
- Review all the payroll details.
- Click the Finalize button at the top-right corner.
- Review the pay period details in the popup and click the Finalize button.
Unfinalize pay period
Unfinalizing a pay period allows authorized users to reopen previously finalized pay period to correct errors or make necessary adjustments. Unfinalizing the pay period will allow users to edit time entries for that pay period. If you unfinalize a pay period, it will automatically unfinalize all pay periods after that. Admin has to review and finalize all the pay periods again.