What is a timesheet
All the worked hours of the employees are tracked in the timesheet which can be used for payroll process. Time entries are added immediately as the employees' clock for their shift from the web app, mobile app or kiosk app. Managers can also add the time entries for employees in case employees don't have access to these apps.
How do timesheets work?
- Employees clock for their shifts using the apps (web, mobile or kiosk).
- Time entries for employee's clock in/out, break start/end, type of break, total scheduled hours, worked hours, difference, and no shows for the shifts are captured in the timesheet.
- Apart from time entries from time clock, managers can also update the time entries for employees.
- Finally, managers review and approve the time entries for payroll process. After which admins will proceed with finalizing the pay period for the payroll process.
- Once the pay period is finalized in payroll, no changes can be made to the timesheet, such as adding, editing, approving, or deleting time entries. Finalizing locks the timesheet data to ensure accurate and compliant payroll processing.
To view the timesheets:
Managers or employees who have access level permission View others timesheets (Only assigned schedules) can view them from mobile app or web app. Different types of timesheet views are available for your convenience.
List view for all timesheets shows the time entries with all the shift details along with actual worked hours.
Summary view for all timesheets gives a comprehensive overview of time entries grouped by employees, including scheduled and worked hours, absence, and approval status.
Employees can view their own timesheets using My Timesheet option from mobile or web app based on the timesheet access level permission set by the admin.
- Log in to the web app on your web browser.
- Navigate to Timesheets -> All Timesheets.
- Click List or Summary View.
- Choose the required filters, such as Schedules, Positions, Job Site, Status, and Employees.
- Select the date range as work week, day's view, based on pay period, or custom view.
You can also view the timesheets from the mobile app.
FAQ:
How break time is considered in timesheets and reports?
All the break start time and end time are captured in the time entry of the employee, unpaid break durations can be viewed in the worked hours report, and payroll captures the unpaid break duration to exclude from the total worked hours. If you have configured Auto Deduct Break setting for your organization, the unpaid scheduled breaks are automatically deducted from the employee's time entry.