Missed Clock In and Out Notifications

Missed clock in/out notifications

You can set notifications to employees and managers if the clocking for scheduled shifts are missed by the employee at the scheduled time. This ensures clocking in and out occurs around the scheduled hours and managers can stay alert on the employee clock in/out times.

Before you start 

  1. To set up the missed clocking notifications, you must have admin access or access level permission to configure settings in your Zoho Shifts account.
  2. Notification type (push or email notification) can be configured under Profile > Notification settings.
  3. You can set reminders for employees to clock and send alerts to managers on missed clockings.

Missed clocking notifications for employees 

To set up missed clock-in reminders for employees: 

Once this setting is enabled employees will be reminded via notifications, as set in the profile, if they missed to clock in after the set time from the shift start time.
  1. Navigate to Settings -> Time & Attendance -> Time Clock -> Missed Clock In/Out Notifications.
  2. Use the toggle beside Remind employees to clock in after shift start time to enable or disable the setting.
  3. Enter the minutes after which the reminder needs to be sent to employees.
  4. Click the Save button at the bottom
 
Idea
For example, if the clock in reminder notification is set to 15 minutes, an employee scheduled to take shift at 8:00am will receive the notification if they failed to clock in until 8:15am.

To set up missed clock-out reminders for employees: 

Once this setting is enabled employees will be reminded via notifications, as set in the profile, if they missed to clock out after the set time from the shift end time.
  1. Navigate to Settings -> Time & Attendance -> Time Clock -> Missed Clock In/Out Notifications.
  2. Use the toggle beside Remind employees to clock out after shift end time to enable or disable the setting.
  3. Enter the minutes after which the reminder needs to be sent to employees.
  4. Click the Save button at the bottom
 
Idea
For example, if the clock out reminder notification is set to 15 minutes, an employee scheduled to the end shift by 4:00 pm will receive the notification if they missed to clock out until 4:15 pm.


Missed clocking alerts for managers 

To set up missed clock-in alerts for managers: 

Once this setting is enabled, managers will be notified, as set in the profile, if the employees missed to clock in after the set time from the shift start time.
  1. Navigate to Settings -> Time & Attendance -> Time Clock -> Missed Clock In/Out Notifications.
  2. Use the toggle beside Alert managers after shift start time to enable or disable the setting.
  3. Enter the minutes after which the alert needs to be sent to managers.
  4. Click the Save button at the bottom
 
Idea
For example, if the clock in manger alert notification is set to 30 minutes and an employee missed to clock to scheduled shift at 8:00am, manager will receive the notification if the employee misses to clock in until 8:30am.

To set up missed clock-out alerts for managers: 

Once this setting is enabled, managers will be notified, as set in the profile, if the employee misses to clock out after the set time from the shift end time.
  1. Navigate to Settings -> Time & Attendance -> Time Clock -> Missed Clock In/Out Notifications.
  2. Use the toggle beside Alert managers after shift end time to enable or disable the setting.
  3. Enter the minutes after which the alert needs to be sent to manager.
  4. Click the Save button at the bottom
 
Idea
For example, if the clock in manager alert notification is set to 20 minutes and an employee is scheduled to the end shift by 4:00 pm, the manager will receive a notification if the employee doesn't clock out until 4:20 pm.