HIPAA compliance with Zoho Show
The Health Insurance Portability and Accountability Act, which includes the Privacy Rule, Security Rule, Breach notification Rule, and the Health Information Technology for Economic and Clinical Health Act (HIPAA), requires Covered Entities and Business Associates to take certain measures to protect health information that can identify an individual. It also provides certain rights to individuals.
Zoho does not collect, use, store, or maintain HIPAA-protected information for its own purposes. However, Zoho Show does provide certain features, which we describe below, to help you use Zoho Show in a HIPAA-compliant manner.
HIPAA requires covered entities to sign a business associate agreement (BAA) with its business associates. You can request our BAA template by sending an email to legal@zohocorp.com.
Zoho Show, as a part of the Zoho WorkDrive Office Suite, provides all of the HIPAA-compliant features that are available in WorkDrive.
Zoho Show features that help with HIPAA compliance
Any textual content that a user enters in Zoho Show is considered as electronic protected health information (ePHI) data. Textual data is any content contained in a text box, within a shape, in a placeholder, added as comments, or copied and pasted from the system clipboard. The organizational administrator has the option to restrict sharing or publishing any such content outside the organization.
Data encryption
By default, the data for content written in Zoho Show is encrypted during transit and encrypted at rest. Details about data encryption for Zoho Show are available here.
Control access for collaborators
User-specific permission: Share presentations with user-specific access levels (View, View and Comment, Edit, and Share) and choose to restrict, grant, or remove access at any time.
Lock shapes/slides: Lock specific shapes, images, grouped shapes, or slides for specific collaborators and ensure controlled access to your data.
Check out/Check in: Pause and resume live collaboration without removing the share access for collaborators to ensure uninterrupted working. Presentations can be locked and unlocked for collaborators using the Check Out/Check In feature.
Password protection: You can set password protection for a downloaded presentation. This is available when you download PowerPoint Presentation and Slide Show files (.pptx and .ppsx, respectively).
Auto file backup
Version history: For your reference, Zoho Show backs up different versions of your presentation automatically. You can also view version-specific changes and revert to older versions of the file.
Tracking changes
Audit trail: Keep track of all changes with file and user management. Opened, activated, or downloaded presentations will be tracked in the audit trail, and the trail will be available until the organization or team is permanently deleted. Otherwise, it will be available forever. The audit trail can be exported in CSV format with the selected activities by specific members within a specific time period.
Publish with restrictions
Zoho Show allows you to disable a file’s export, download, share, and embed options while publishing the file within the organization or externally.
Third party
Relevant YouTube videos can be inserted in a slide by searching for the title of the video. Before installing the YouTube add-on, permission will be obtained from the user.
The Zoho Marketplace will maintain the list of add-ons that can be installed in Zoho Show.
Support access
The support team does not ask for users' presentations unless there are rendering issues or if the development team is not able to identify the issue. The development team will not make any changes to the user presentation or identify the issue by checking the presentation data. Once the issue is resolved, access to the presentation will be revoked and local copies with the developer will also be deleted.
- You can change or remove the Show support team's access at any time.
- Activity and access stats of Show’s support will be logged in each file or folder for auditing.
- Any member with share permission can share files and folders to Show’s support team.
- Sharing files or folders with Show support will be considered external sharing.
Note that the content presented here is not to be construed as legal advice. Please contact your legal advisor to learn how HIPAA impacts your organization and what you need to do to comply with HIPAA’s regulations.
Learn more about compliance at Zoho here. For any further queries, write to us at support@zohoshow.com or legal@zohocorp.com.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Overview of Zoho Show for Slack
Zoho Show integrates with many external services to enhance its presentation services. One such integration is that with Slack. Once the Show app for Slack is installed, the app listing page opens in a new tab. The app lists under the Recent apps in ...Install the Zoho Sprints add-on for Zoho Show
Let's say you are going to deliver a presentation about an ongoing project (developed using agile methodology) to your manager. In such a case, you may want to include a few reports in the presentation so they can easily track and monitor the ...Zoho Show integration with Zoho CRM
Data fields are used to store values and provide access to them throughout your presentation. With the external data fields feature in Show, you can merge records from Zoho CRM. For example, a sales team can store client details like company name, ...Frequently Asked Questions - the Show iOS app
What is the Show app for iOS used for? The Zoho Show app lets you create, import, edit, and deliver presentations (no sign-in required) right from your Apple device. You can also work on a slide deck in offline mode. With this smartphone app, you ...Install Show for G Drive
G Drive for Show helps make your presentation process speedy and effective. You can secure your slide decks in a more economical, yet safe cloud. To get started with G Drive for Show, you need to first install the app from G Suite Marketplace. ...
New to Zoho LandingPage?
Zoho LandingPage Resources