Library in Zoho Show

Library in Zoho Show

   
Sometimes you may wish to store all your templates and brand assets in a secure, centralized location, so that all your teammates can access them at any time. This is when the Library in Zoho Show comes handy. You can store, organize items under Templates or Slides, so that your team can reuse, re-purpose, and re-present presentations repeatedly.
 
Your teammates can pick a template from the Library and quickly get started with their subject. With all the layouts and design already defined, they just have to replace the content and make a few necessary edits in the slides. This way, your team will be able to focus more on getting the message across, producing quality work in a short time while adhering to the brand style guide. This also eliminates the need for your team to edit the Master slide to craft a presentation every time.  
 

Different roles and permissions to access the Library

Super-admins are users who can provide admin and editor access while admins are those who can manage members at the organization level.   
 
To provide admin and editor access in Show's Library, 
  1. Click the More (Team details) icon next to your organization's library. 

    Team details

    The Team Members dialog box will appear.  

    Team Members window

  2. Enter the email address or name of members you want to add. 

    Add a member

    Choose an option (Admin or Editor) from the drop-down to set an access level for them.

    Choose a permission

  3. Click Add. The members will acquire access to the Library.  You can further remove or change permissions for a user anytime. 

    Change or remove permissions
The members (super-admins, admins, and editors) can add all professional, brand-compliant templates and slides to the central repository from Recents and My Presentations sections.
 
To add a presentation to the Library:
  1. Select the required presentation and click the More option in its bottom-right corner.

  2. Choose the Add to Library option. The presentation will be added to the Library

    Add to Library
To add a slide to the Library:
  1. Open the presentation and choose the required slide.

  2. Right-click on the slide and choose the Add to Library option. The presentation will be added to the Library.

    Add a slide to Library

    You can also add a created or shared (with Edit access) presentation to the Library using the File menu option in Show's main interface.

    Add a template to Library

    Additionally, when users with edit permissions try to contribute an item to the Library, a request will be triggered to the super-admins and admins. 

    Permission window
Once the item is sent for approval, it will show up under Submissions in the Library:   
  1. Click Submissions in the top-right corner of the listing page. This will open the My Submissions window with a list of all your pending, rejected, and cancelled items.

    My Submissions

    You can further select an item in the window to view, play, or resubmit it to the super-admins and admins. 

    Resubmit request
In the My Submissions window, you can further search, sort, or filter items in the Library:  
  1. Search: Lets you search for specific items in the window.

    Search an item

  2. Sort: You can sort and order items in the window using the Sort icon.
  3. Filter: You can click the Filter icon in the top-right corner of the window to view either Templates or Slides only.

    Filter items in the My Submissions window
You can click the Cross icon at the top-right corner to exit the My Submissions window and return to your organization's Library.  

The request raised will remain in pending status until the super-admin or admin approves or rejects it.

To approve or reject a request,
  1. Click Requests in the top-right corner of the listing page. This will open the Pending Requests window with the list of all the items that need to be approved.

  2. Select an item from the list. You can view a miniature version of the slides on the right pane. 

  3. Click the Review button at the bottom of the right pane to preview or play it in a pop-up window. 

    Review an item

    You can also click the Preview icon below the template or slide to preview or play it in a new window.  
Once you finish previewing the item,
  1. Click Approve to add it to the Library directly.

    Approve a request

  2. Click Reject to decline permission for the editor to include the item in the Library

    In the 
    Pending Requests window, you can further search, sort, or filter items in the Library:
  1. Search: Lets you search for specific items in the window.

    Search a request

  2. Sort: You can sort and order items in the window using the Sort icon. 
  3. Filter: You can click the Filter icon in the top-right corner of the window to view either Templates or Slides only.
You can click the Cross icon at the top-right corner to exit the Pending Requests window and return to your organization's Library.  
 
Other users (with View permissions) will be able to use these designs to create consistent presentations and strengthen brand recognition.  
 
To use a Template from the Library,
  1. Select a Template from the Library.  

  2. Once you are satisfied with its visual appeal, click Create Presentation. The presentation will open in the main interface of Show.

    Create a presentation
To use a Slides from the Library,
  1. Open the presentation to which you want to add Slides from the Library and click Library at the bottom of the thumbnail pane.

    Library option

    This will open the Slides pop-up window. 

    Slides

  2. Hover over the required Slides, and click the Tick symbol on its top-right corner to add it to the selection pane. 

  3. Click Insert to include the Slides in the presentation. 

    Insert slide
In the Library, you can search for a presentation, sort them based on Date Modified or Name, and arrange the items alphabetically (in ascending/descending order) using the Order By option.  
     


If required, you can click the Help icon next to the Order By option to learn more about the Library feature.   
 
The admins and super-admins can further rename or delete an item from the Library anytime:  
  1. Select the required item in the Library and click the More icon below it.

  2. Click Rename to enter a different name for it.   

  3. Click Delete to remove the item from the Library

    Rename or delete item

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