Format a Table
Make the table in your slides look more appealing with the use of table formatting functions. With these functions, you can apply styles, borders, backgrounds, gridlines and much more to your table to add a unique touch to the cells and information in your table. This can be helpful in comparing data across different rows and columns.
Apply table style
Add style to your table quickly and easily by choosing a preset color and pattern. These presets come with a combination of formatting elements such as table shades, borders, and effects that will make your table look great.
To apply a table style,
1. Select the table to apply style.
You will see the FORMAT mode with table formatting options on the right pane.
2. Navigate to the Table tab and click More... to choose your desired present color and style from the list.
Preset colors will vary depending on the colors that are part of your current theme.
3. The chosen color will be applied to your table and can be changed whenever required.
You can also change the appearance of your table by turning on the Header/Footer Row, or by adding Gridlines.
Add table header and footer
Highlight and distinguish specific rows and columns in your table by choosing to apply table header and footer styles. A header is generally the topmost row, containing the title of the table. Similarly, the table footer is usually a row at the bottom of a table that helps wrap up the table rows and provide a summary or footnote that applies to some or all of the table. Headers and footers can be inserted both horizontally and vertically.
To add horizontal and vertical table header/footer,
1. Select the table to add header/footer.
You will see the FORMAT mode with table formatting options on the right pane.
The first row and last row of the table is NOT, by default the header and footer in the table. It varies based on your header or footer selection.
2. Use one of the following options to apply a header or footer:
- To add a Horizontal Header, click the
icon to highlight the first row in the table. This option is useful to indicate the category or class that the data listed in the rows below is based on.
- To add a Horizontal Footer, click the
icon to highlight the last row in the table. This option is useful to show values such as the total or average of figures within other rows.
- To add a Vertical Header (Left), click the
icon to highlight the first column (left-most) in the table. This option is useful if your left-most column contains group or category names for the content in the columns to the right.
- To add a Vertical Header (Right), click the
icon to highlight the last (right-most) column in the table. This is useful to indicate values such as the total or average of figures within the columns to the left.
Shade alternating table rows/columns
Shading or banding rows and columns in the table makes your table easier to read and comprehend by providing visual distinction between each cell data/row/column, as well as between the data directly above and below it.
To apply table shading,
1. Select the table on the slide.
You will see the FORMAT mode with table formatting options on the right pane.
2. Navigate to Alternate option within the pane and choose either Row or Column to shade as follows:
- Shade alternating rows: Select the Row checkbox to shade every other row in the table. This is helpful when you need to easily read through, compare, and differentiate values and figures row-wise.
- Shade alternating columns: Select the Column checkbox to shade every other column in the table. This is helpful to easily read through, compare, and differentiate values and figures column-wise.
The shading of alternate rows and columns in the table applies based on the theme or table preset color that you have chosen.
Add table gridlines
Make every cell inside the table look distinct from one another by applying grid lines. Grid lines are thin lines that appear between each cell, row, and column within the table. These are unlike the table borders, which form outside the boundary of a table. Grids make adding, editing, and formatting cell data and properties simple. Note that gridlines will appear only on the presentation screen and not while printing your slides.
To add table gridlines,
1. Select the table to add gidlines.
You will see the FORMAT mode with table formatting options on the right pane.
2. Navigate to Gridlines field within the pane and select the type of gridlines style and position you want to apply:
- Click the Inner Column Gridlines
icon to turn on vertical grid lines within the table.
- Click the Inner Row Gridlines
icon to turn on horizontal grid lines within the table.
- Enable the First Row Gridlines to turn on top-most row grid lines within the table.
- Enable the First Column Gridlines to turn on first column grid lines within the table.
- Enable the Last Row Gridlines to turn on bottom-most row grid lines in the table.
3. By default, gridlines are grey in color. However, you can change them by clicking Stroke and choose the required shade from the Color dropdown.
Merge/split cells in table
Tables that contains huge numbers of cells to illustrate various categories and sub categories can be made to look clear and easy to understand using the merging and splitting cells options. Combine two or more cells either row-wise or column-wise, then further centre-align them or increase their font size to highlight them in the table. Imagine your table has "Sales", HR", and "Support" divisions falling under the category "Department." You can merge three consecutive row-cells to point to the common category of "Department," and further separate or divide three consecutive column-cells to contain the divisions. Merging cells also helps add long titles when your table cells does not have enough space to accommodate all of the words within one cell.
To merge/split table cells,
1. Select the cells, rows, or columns to merge or split.
You will see the FORMAT mode with table formatting options on the right pane.
2. Do one of the following:
- Click Merge Cells to combine selected cells, rows, or columns of the table.
- Click Split Cells to separate selected cells, rows, or columns of the table.
Distribute table cells
Often, the items in your table will shrink themselves to fit within the available cell space, making the table look congested and cluttered. When this happens, you can distribute or spread out the rows and columns at equal distance from each other and make the table neat and clear using the Distribute Cells option. Distributing will adjust the width and height of rows and columns at uniform space.
To distribute cells evenly,
1. Select the table or specific cells you want to distribute evenly.
You will see the FORMAT mode with table formatting options on the right pane.
2. Navigate to Distribute cells field and co either of the following:
- Click Distribute Row to make all/selected rows in the table spread out and adjust equally with same height.
- Click Distribute Column to make all/selected columns in the table spread out and adjust equally with same width.
This will equally space and size the selected rows and columns in the table.
Apply table fill
Highlight particular cells in your table by filling color or picture of your choice. A fill is the interior of the cells in the table. Fill colors can be applied to table row, column, or any individual cell of your choice in the table. You can also use table fill between alternate rows/columns to bring distinction among data and easily compare between elements in the table.
To apply table fill
1. Select the table to apply a fill.
You will see the FORMAT mode with table formatting options on the right pane.
2. Click the Fill dropdown and choose the type of fill you want to apply.
There are four types of fill options:
- Choosing a Solid Fill applies a single color uniformly within the whole table.
- Choosing a Gradient Fill applies a continuous blend of two or more different colors as the table background. Choose the color of gradient you want to apply from the top band and further select a lighter or darker shade of it in the gallery.
- Choosing a Picture Fill applies a picture, pattern, or a texture as a table fill. Choose a pattern from this gallery or add your own picture as background using the "Image" icon at the top of the window.
- Choosing a Pattern Fillapplies a pattern as a table fill. Choose a pattern from this gallery and customize the foreground and background shades.
The chosen fill will be applied to the table. If you want to remove the fill applied to your table, select None from the Fill drop down.
Apply table border
Add a border or stroke to your table to define and add emphasis to different elements/cells. Certain table styles may include table borders automatically, but you can customize them using the stroke options to control the border color, weight and line style.
To add table border or stroke effect,
1. Select the table.
1. Select the table.
You will see the FORMAT mode with table formatting options on the right pane.
2. Enable the Stroke button at the bottom of pane and choose the stroke color.
Once you choose the stroke color, you can customize various properties of the stroke such as thickness, style of stroke, transparency, and much more. Learn how to apply a stroke.
Format and align text within table
The text alignment for individual cell inside the table works just like the text placed within a text box, placeholder, or shape on the slide.
To align text added within the table,
Select the cell, row, or column in the table and choose the Text tab at the right to explore a variety of text options. You can apply a variety of text alignment and text formatting options available in the Format mode. Learn about text alignment and text formatting features.
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