Basics of scrum board in Zoho Sprints

Basics of scrum board

In Scrum, every work item moves through different statuses before it's completed. These predefined statuses are listed in a board view called the Scrum Board - it's the digital equivalent of writing your team's tasks on a white board in your office.

Three default statuses

In Zoho Sprints, we have three default statuses on the board.

To Do

All work items that aren't yet completed are placed in this card. Usually, the users move the work items to this status during the sprint plan meeting, because that's when the team picks items from the backlog.

In Progress

All items that have been started are placed in this card. After the Daily Scrum meeting, users start moving their work items to this status.


Once the user completes a work item, they move it to Done. This card should be full when the sprint ends.

Custom status

You do not have to work with the three default statuses—you can create custom statuses for your board. Customize the statuses on your board to meet your business requirement. Check out custom status in project settings.

What is a swimlane?

swimlane is a filtered list of information that categorizes work items according to specific criteria. This helps the sprint team track the items as they progress on the board. There are five common swimlane types: 

Priority swimlane

The priority swimlane displays work items by priority. Click each priority level to view the total number of work items in it. This information is useful in deciding where to allocate resources to complete work items.

Estimation points swimlane

The estimation points swimlane lists the points that you assigned to the work items while creating your project. Select a point values to view the number of work items assigned to it. You can easily track the items with the highest number of estimation points and monitor their progress on your board. 

Story swimlane

The story swimlane displays the stories in your sprint. Click a story to view the tasks and bugs in it. Use the swimlane to view the total number of stories. Check the status of the stories on the board to track their progress. In case the user doesn't have access to stories but has the access to view subitems, all the work items under Tasks & Bugs will be listed.

User Swimlane 

User swimlane displays all the work items specific to users in the sprint. 
  • Track the users who have maximum work items in the 'Open' and 'In Progress' status. 
  • Track the work items tagged in the 'Unassigned' section and assign it to the users who are least occupied. 
  • Track a particular user's progress across different status.
  • Track the users who have minimum work items in the 'Done' status and assign the users with work items. 

Epic Swimlane

Epic swimlane displays all the work items across the epics that are associated with the current sprint on your board. 
  • Track the progress of your epic by viewing the work items across different status. 
  • Track the work items that are not associated with any of the epics. 

ItemType Swimlane

ItemType swimlane displays work items based on their different types.

ItemTag Swimlane

ItemTag swimlane displays  work items based on the tags added to them.

Release Swimlane
Release swimlane displays all the work items across the releases that are associated with the current sprint on your board. 

All Sprints Swimlane
All Sprints displays the active sprints running in the current project.

    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now

              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                Zoho SalesIQ Resources

                    Zoho TeamInbox Resources

                              Zoho DataPrep Resources

                                Zoho DataPrep Demo

                                Get a personalized demo or POC

                                REGISTER NOW

                                  Design. Discuss. Deliver.

                                  Create visually engaging stories with Zoho Show.

                                  Get Started Now

                                                        • Related Articles

                                                        • Manage your board

                                                          You will be able to carry out the following actions based on your profile permissions. Click the  Permission Helper  at the bottom of the page to know your profile permissions. View sprint specific board Select Board from the left panel. Click the ...
                                                        • Manage sprint dashboard

                                                          You can manage all your sprint activities right within the sprint dashboard. Right from adding comments to logging hours, everything you need to do inside a sprint can be done here.  How to create a sprint? Add comments ...
                                                        • Scrum Framework

                                                          Backlog You have a planned roadmap and a set of work items to be targeted for the first phase. So, where do you store all these work items? In agile, you have a space where you can store your plan—the Backlog. The product owner is responsible for ...
                                                        • How do I move work items from the backlog to a sprint or vice-versa?

                                                          Work items can be dragged and dropped between the backlog and a sprint. Drag the work item that you want to move from your backlog and drop it in the respective sprint. Learn more.
                                                        • Manage work items

                                                          Once your story has been defined, its time to create the work items that form the building blocks of your project.  You will be able to carry out the following actions based on your profile permissions. Click the  Permission Helper  at the bottom of ...



                                                        Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                        Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                        Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                        CRM Tips

                                                        Make the most of Zoho CRM with these useful tips.

                                                          Zoho Show Resources