Team Settings zoho sprints

Team Settings

The team owner can configure the team settings whenever they wish to. Take a look at how you can setup your team and configure it.

Team URL

You can rename your team and create the new URL.
  1. Navigate to .
  2. Click Team URL in Team Settings .
  3. Click Edit in the upper-right corner.
  4. Enter a new team name.
  5. Select Update .
All the old URL paths will no longer be accessible.


Team Profile

You can select any one of the active admins in the team as your new team owner.
  1. Navigate to .
  2. Click Team Owner in Team Settings .
  3. Click Edit in the upper-right corner.
  4. Modify the details in Team Profile section.
  5. Click Update .
Only the team owner can edit the Team settings. All the other users will be able to view only the Team Profile that will contain the Team Name, Team Owner, Time Zone, and Web Address. 
    

Other Settings

You can manage the other activities of your team here. 
  1. Navigate to 
  2. Click  Others Settings in  Team Settings
  3. Click  Edit  in the upper-right corner. 
  4. You can find four different settings in this section. 
You can find four different settings in this section. 

Strict scrum settings

Zoho Sprints has made it easy for teams that follow a strict scrum methodology. Once you choose to follow a strict scrum process, you are confined to certain limitations. Within the restricted time frame your team has to complete the sprint and deliver outcomes on time. 

  1. Only the  Admin and  Team Owner can enable this setting.
  2. This feature is available only in our paid plans. 
 Here's a quick difference in the limitations between teams that follow a strict scrum  vs. standard scrum process.



Enable strict scrum

  1. Navigate to  Settings in the upper-right corner.
  2. Choose  Other Settings from Team Settings.
  3. Click   in the upper-right corner.
  4. Toggle to select  Strict Scrum .
  5. Click  Update .

If you have enabled strict scrum settings, you cannot modify the start and end dates of an active sprint. 

Work hours settings 
  1. Navigate to .
  2. Click Work hour Settings in Team Settings.  
  3. Click Edit in the upper-right corner.
  4. Define the Date Format , Time Format , Set Work Hours , Week Days , and Week Ends .
  5. Click Update .

Configure your holiday

You can configure the holidays of your team right here.
  1. Click Work Hours Settings .
  2. Select Add Holidays to your team at the bottom.
  3. Enter the name of the holiday and pick the date.
  4. Click Add .

Delete the holiday

You can also delete the configured holiday from your list.
  1. Click Add Holidays from Work Hours Settings .
  2. Choose the holiday that you want to delete.
  3. Click in the right corner of the holiday name.
If you are a team member you can click Show Holidays to view the list of holidays. Only Admins have the privileges to delete holidays.

Timesheet Settings

You can set up your timesheet settings and manage your billing and approval status.
  1. Navigate to .
  2. Click Timesheet Settings from the left panel.
  3. Select Billable or Non-billable in the Billing Status .
  4. Select Approve or Pending in the Approval Status.  
  5. Click Update .

Email Notifications  

You can enable or disable the email notifications of your work item activities.   


  1. You can access email notification only if you are on a professional plan. 
  1. Actions: Created, Updated, and Deleted are available by default across all our plans.
  1. Navigate to  in the upper-right corner.  
  2. Select  Email Notification from the left panel.  
  3. View the activities of your  Item and Item  Comments  
  4. Click Edit in the upper-right corner.  
  5. Turn  On or  Off  to receive email notifications.    

Account Settings

In Zoho Sprints, you can manage your account settings right here. 

Storage

The maximum storage space of your team is 100 GB. In  , you can navigate to Storage and check out the utilized space of your team. If you run out of space, you can contact  support@zohosprints.com  for additional storage space. 
  1. Navigate to .
  2. Click  Account Settings from the left panel.
  3. View  Storage


Data Backup

You can take a backup of your data, anytime. Only the team owner can take a backup of the data. 
  1. Navigate to .
  2. Click  Account Settings from the left panel.
  3. View  Data Backup .
  4. Select  Backup and click  Yes schedule in the pop-up. 
  • We will schedule a backup of your data and send across an email to your registered email address.
     
  • Once the backup is successful, you will receive an email where you can find the link to download the file. The download link is password protected and it will be active only for a period of 15 days.
     
  • You are allowed to take only five backups. 

Audit Log

The Audit Log lists all the actions that took place within the team in the order they were performed. You'd be able to see the data for a period of 6 months.
 


This option will be available only to the team owner.

Delete team

Only the team owner can delete the account.
  1. Navigate to .
  2. Click  Account Settings from the left panel.
  3. Click  Delete Account .
  4. Copy and paste the secret key sent to your registered email address.
  5. Select the checkbox to confirm that the account will be deleted with your consent. 
  6. Click Yes, delete
  1. To double check that it is only you who wants to delete the account, we will send across a secret key to your registered email address. You can copy and paste the secret key in the Zoho Sprints window to delete the team. 
  1. Deleting your team will permanently remove all the data in your team. You can take a backup before you delete your team. 



You cannot take a backup of your data once you delete your team.

Team users
  1. Navigate to .
  2. Select All Users from Team Users .
You can view the details of the user, edit the role, and delete the user from your team.
Only the team owner and Admin can edit or delete the user from the team.

Deactivate users

Deactivating a user from your team or project is based on your company's work requirements and role efficiency. The deactivated user will be inactive and unable to view the assigned projects. These inactive users will be part of your team, but will not be able to access the projects until you reactivate them. 

Who can deactivate users?

Only the team owner can activate or deactivate a user on the team. Other users in the team cannot activate or deactivate the team owner.  

What happens when the user is deactivated?
  • Deactivated users will not be able to access their sprints account but can make use of the user license to add another user. 
  • They will not be permanently deleted, but will not be able to view or access the assigned projects. 
  • Once the user is reactivated by the team owner they will regain their access.This feature is available only for the accounts that are downgraded from the basic to free plan.
A notification mail will be sent to the user when they are deactivated from the team. In this case, the user can contact the team owner and regain access. 

Deactivate a user

  1. Navigate to .
  2. Select All Users from the left panel.
  3. Click Activate User in the upper-left corner. You can also click Upgrade to upgrade your plan.
  4. Enter the user name in the search field to search for a particular inactive user.
  5. Toggle OFF to deactivate the user.
  • By default, we will deactivate users only based on this hierarchy ( Member > Sprint Owner > Manager > Admin) .
     
  • Only three users can be deactivated at a time.
     
  • The particular user will be deactivated from the team and will not be able to access any of the assigned projects.


View inactive users

You can view all the inactive users in your team.
  1. Navigate to .
  2. Select All Users from the left panel.
  3. Click All Users drop-down and select Inactive Users .

Reactivate a user

  1. Navigate to .
  2. Select All Users from the left panel.
  3. Click Activate User in the upper-right corner.
  4. Enter the user name in the search field to search for an inactive user.
  5. Toggle ON to activate the user.
The user will be reactivated and will be able to access any of the assigned projects.



A notification mail will be sent to the user when they are reactivated to the team. After reactivating the user, they will have access to the assigned projects in the team.

Role and status

You can also select the particular role and status of the user and activate or deactivate them.

User limit

When you receive this alert, "You've reached the user limit. Upgrade now to activate more users", you must check your plan and upgrade it to activate more users. Learn more .

Based on the plan and user add-ons, the user limit will be updated for your team.

You can access the setup from any where in the product. When you click setup it opens up a pop-up to the right. And, you can select the respective settings right from the pop-up. 


Settings Search

You can also search for a particular setting by clicking   and typing the name of the setting. 








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