Audit Logs in Zoho Survey - Online Help Guide

Audit Logs

Audit logs track all the relevant records of significant activities related to surveys, portals, and departments in chronological order. You can find the date and time of action along with the username and the activity in detail. However, the audit logs retain only the latest 180 days' history. You can also apply filters to check the activities by user, date, and action. It also captures all the following actions performed in the surveys, portals, and departments—Create, Update, Delete, and Download.

Note
Department admins can only view their own and their department members' audit logs.



With HIPAA compliance, you can now track all ePHI modifications and export the audit logs into CSV or spreadsheet formats as well. However, it is the responsibility of the covered entities to protect and retain the data as per HIPAA requirements.



The Audit Logs track the following activities within the survey builder:
Section
Actions

Questions

  1. Create, update, and delete questions
  2. Delete questions from trash
  3. Create questions in bulk
  4. Delete questions and restore them in bulk 

Pages

  1. Create, update, delete pages

Custom variables

  1. Create, update, and delete custom variables
  2. Delete custom variables from trash
  3. Delete custom variables and restore them in bulk 

Tags

  1. Create, and delete tags

Scoring

  1. Update scoring

Translate survey

  1. Create, update, and delete translations

Share survey

  1. Create, and delete shared surveys

Copy/transfer survey

  1. Create, delete, and copy/transfer surveys

Logic

  1. Update logic conditions

Export

  1. Download, and delete files

Public preview

  1. Activate, and deactivate the URL

Reviewer

  1. Create, and delete reviewers

Settings

  1. Create, update, delete settings and survey preferences

CRM integration

  1. Create, update, and delete records

Trigger emails

  1. Create, update, and delete trigger emails

Trigger functions

  1. Create, and update functions

Webhook

  1. Create, update, and delete connections

Offline survey

  1. Create offline survey

Inline email

  1. Create inline email

Buy responses

  1. Create a research panel

Email distribution

  1. Create an email for survey distribution

Pop-up survey

  1. Create pop-up survey

Visibility

  1. Update visibility settings

Restrictions

  1. Create, update, and delete restrictions

Password protection

  1. Activate, and deactivate password

Response

  1. Create (collect), and delete responses

Reports

  1. Create, update, delete, and download (export) reports

Schedule reports

  1. Create, update, and delete scheduled reports

Share report

  1. Create, update, and delete shared reports

Filter

  1. Create, and delete filters

Charts

  1. Update charts

The Audit Logs track the following activities within the survey setup:
Section
Actions
Portal

  1. Update portal name
Department

  1. Create, delete department
  2. Update department name
Portal/department user

  1. Activate, and deactivate users
White label

  1. Create, update, and delete custom domains
Domain authentication

  1. Create, and update configuration
Roles and permissions

  1. Create, update, delete roles and permissions
Themes

  1. Create, update, and delete themes

  1. Open any survey and click Audit Logs in the left pane.
  1. Click Setup in the user info widget.
  2. Click Audit Logs within Portal Setup in the left pane.

  1. Click Setup in the user info widget.
  2. Click Audit Logs within Department Setup on the left pane.

To apply filters to the logs:

  1. Open survey/portal/department Audit Logs.
  2. Click the filter icon in the top-right corner.
  3. Select the user in the Filter by user dropdown list to filter the activities a particular user performed in the survey.
  4. Select a time range in the Filter by date dropdown list to filter the activities for a particular time period.
  5. Select the actions (Create, Update, Delete, Download) you would want to filter for in the Filter by action dropdown list.

To export audit logs as CSV or spreadsheet:

  1. Open survey/portal/department Audit Logs.
  2. Click Export in the top-right corner and select As CSV/As spreadsheet.
  3. Edit the File Name if required.
  4. If you'd like to keep the file protected with a password, turn on the Password knob.
  5. Enter the password in the Enter Password field.
  6. Click Export.
    Note: Portal and department admins can now manage the exported files within Setup> Portals and Setup>Departments respectively. Read more on Exports and where to find the exported files here. 


    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace
      Start your free trial

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION





                        Still can't find what you're looking for?

                        Write to us:  support@zohoforms.com


                                


                            





                          Manage your brands on social media
                          Access Zoho Social





                              Zoho Marketing Automation

                                Zoho Sheet Resources

                                 




                                    Zoho Forms Resources


                                      Features

                                      Form Templates

                                      Customers

                                      Mobile Forms

                                      Pricing

                                      Integrations

                                      Blogs

                                      Ebooks

                                      Tips & Tricks

                                      Community

                                      Terms of Use

                                      Secure your business
                                      communication with Zoho Mail
                                      Get started


                                      Mail on the move with
                                      Zoho Mail mobile application
                                      Go Mobile

                                        Stay on top of your schedule
                                        at all times
                                        Get started


                                        Carry your calendar with you
                                        Anytime, anywhere
                                        Get started


                                          Latest Announcements


                                              Zoho Sign Resources

                                                What's new
                                                Help Guide
                                                Solutions Guide
                                                API
                                                Blogs
                                                FAQ's
                                                Legal Guide
                                                Forums
                                                Webinars

                                                Sign, Paperless!

                                                Sign and send business documents on the go!

                                                Get Started Now


                                                    Zoho SalesIQ Resources


                                                        Zoho TeamInbox Resources



                                                              Latest Feature Updates

                                                                Zoho DataPrep Resources



                                                                  Zoho DataPrep Demo

                                                                  Get a personalized demo or POC

                                                                  REGISTER NOW


                                                                    Design. Discuss. Deliver.

                                                                    Create visually engaging stories with Zoho Show.

                                                                    Get Started Now





                                                                            Setup Zoho Bigin in 30 Minitues
                                                                            Latest Feature Updates


                                                                                Latest Feature Updates



                                                                                          • Related Articles

                                                                                          • HIPAA Compliance

                                                                                            The Health Insurance Portability and Accountability Act (including the Privacy Rule, Security Rule, Breach Notification Rule, and Health Information Technology for Economic and Clinical Health Act) ("HIPAA"), requires Covered Entities and Business ...

                                                                                          • Exports

                                                                                            Portal and department admins can manage the exported files within Setup> Portals and Setup> Departments respectively. You can view the status of the scheduled export requests, and once the request is processed, you can download and manage all the ...

                                                                                          • Domain Authentication

                                                                                            Domain Keys Identified Mail (DKIM) is an email authentication method by which you can improve email deliverability. With this feature implemented, users can now authorize Zoho Survey to send emails on their behalf. This increases the chances of them ...

                                                                                          • Portal Setup

                                                                                            The user info widget enables you to manage portals, departments, user accounts, and plan details. There are quick access links to various sections, and links to download the mobile apps right from within the widget. You can configure your survey's ...

                                                                                          • Trigger Functions

                                                                                            Zoho Survey is integrated with Deluge, our online scripting language, which can help you add functions to automatically perform actions when responses are submitted. Use Deluge and APIs to create connections and push data to third-party services or ...
                                                                                          Wherever you are is as good as
                                                                                          your workplace
                                                                                          Workplace on mobile

                                                                                            Resources

                                                                                            Videos

                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                            eBooks

                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                            Webinars

                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                            CRM Tips

                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                              Zoho Show Resources