Survey Export Management
What is Export Management
The Export Management section in Zoho Survey refers to the set of features and controls that allow users to export survey data and responses into various formats for offline analysis, reporting, or sharing across Zoho Survey.
Exports essentially acts as a common repository for all the file downloads from Builder, Languages, Audit logs, Email Distribution, SMS.
How is Export Management useful
The Export Management feature helps in offline analysis, sharing Reports with stakeholders (without access to Zoho Survey), and facilitates backup or archival of survey data.
How to use the Export section
If you are a first time users:
- Navigate to Survey > Builder > Reports.
- Click on Export, then choose the file type in which you wish to export the data.
- Name the file and click Export.
- Click Go to Exports on the info tip. You'll be able to see a new section called Exports in the left bar.
- In the Export section, you'll be able to view the downloaded file.
How to Check the Status of file exports
Follow the steps below to check the status of file exports:
- Navigate to Survey > Builder >Exports.
- In the Exports section, the status of the download shall be visible under the Status section.
Note:
Large files that take time will be scheduled, and once completed, you will receive an in app notification.
Large files that take time will be scheduled, and once completed, you will receive an in app notification.
How to check the Expiry of downloads in Exports
In general, every file downloaded will be available for a duration of 15 days in Exports. However, to keep track of the expiry limit, follow the steps below to check the status of file expiry:
- Navigate to Survey > Builder > Exports.
- In the Exports section, check the remaining number of days for file expiry under the Expiring in column.
How to Download files from Exports
Follow the steps below to download files:
- Navigate to Survey > Builder > Exports.
- In the Exports section, click on the Download button adjacent to the file you wish to download.
How to use Filter
Using the filter in the Exports section makes it easy to locate the downloaded files based on various parameters like File name, Question, or metric. In addition, the search bar can also be used to find any exported file.
Follow the steps below to use it:
- Navigate to Survey > Builder > Exports.
- In the Exports section, click the Filter icon and scroll down to search across various parameters.
How to Delete file exports
Follow the steps below to delete downloads from the Export section:
- Navigate to Survey > Builder >Exports.
- Hover over the file you wish to delete, and the Delete icon will be shown.
- Click Delete and give confirmation for the pop-up warning.
How to Delete Multiple files from Exports
- Navigate to Survey > Builder > Exports
- In the Exports section, enable the checkbox at the top-left corner.
- After selecting all the files to be deleted, click the Delete icon in the top-right corner.
- Give confirmation for the pop-up warning.
FAQ
- Will all the exported files be available in the Exports?
Yes. All the data exported from Builder, Language Settings, Audit Logs, Reports, Email Distribution, and SMS will be downloaded to the Export section automatically. - Can multiple files be exported at a time?
As of now, only one file can be exported at a time. However, you can delete multiple files together from the Exports section. - Can we extend the expiration duration?
Once a file is downloaded, it will be in the Export section for 15 days. If you wish to extend the duration, you will need to delete it and download it again.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
SMS Distribution Management
To edit a scheduled SMS invite: Go to the Launch tab. Under Distribution in the left pane, click SMS. You can only access this after you publish the survey. Click the next to the invitation you want to edit from the list of scheduled invites. Click ...Introduction to Zoho Survey
Zoho Survey was launched to cater to the growing needs of the survey market. Whether you're a business person, a professor, an artist, or a college student, Zoho Survey helps you communicate with a diverse audience. You can now create surveys by ...Encryption in Zoho Survey
Encryption is primarily used to safeguard the contents of a message so that only the intended recipient can read it. This is done by replacing the contents with unrecognizable data, which can only be understood by the intended recipient. This is how ...Send Survey Invitations via Eventbrite
Overview Integrating Eventbrite with Zoho Survey is a seamless and powerful solution for event organizers. By combining Eventbrite's event management capabilities with Zoho Survey's efficient email distribution system, organizers can effortlessly ...Send Survey Invitations via Zendesk
Overview Integrating Zendesk with Zoho Survey empowers businesses to enhance their customer support and feedback collection processes. This seamless integration streamlines the process of sending surveys to customers after you've resolved their ...
New to Zoho LandingPage?
Zoho LandingPage Resources