How to Export Responses in Zoho Survey - Online Help Guide

Export Responses

Export responses in XLS, CSV, PDF, SPSS, Tableau Extract, or Zoho Spreadsheet formats. Response percentage for different options in a question will be shown for summary reports exported in XLS format. Configure the PDF name, paper size, and orientation while exporting the PDF. The Individual Responses PDF report can be exported in the translated language. The document will be available for download in the Exports section. You can now schedule your survey export requests and download them at a later time. 

To export responses:

  1. Click Export in the top right corner of the page.
  2. Choose one of the following options:
    1. As spreadsheet
    2. As CSV
    3. As PDF
    4. As SPSS
    5. As Tableau Extract
    6. Open in Zoho Sheet
Read on:

Export to Zoho Sheet

To save your responses to your Zoho Sheet:

  1. Click Export in the top right corner of the page. 
  2. Click Open in Zoho Sheet

  3. Click File in the top left corner. 
  4. Click Save to My Account. You can save your responses to Zoho Sheet only if you have a Zoho Sheet account. 


Export as Tableau Extract

To export responses into a Tableau Extract:

  1. Click Reports on the left pane. 
  2. Click Export on the top-right corner of the Summary of Responses page. 
  3. Click As Tableau Extract
    Export survey as Tableau extract
  4. Type a name for your extract in the Name field. 
  5. Select the report you want to export in the Select a report dropdown list. 
  6. Click the Select a filter dropdown list to apply any filters. 
  7. Click Save. You can copy the extract link to view the data in Tableau Desktop. 
    Copy Tableau extract link

To view the responses in Tableau Desktop:

  1. Open your Tableau Desktop.
  2. Click More on the left pane, then select Web Data Connector.
  3. Paste the extract link in the URL box and click Enter.
  4. Sign in to your account using your Zoho credentials.
  5. Click Update Now or Automatically Update in the screen that follows.
  6. Click the sheet to open a worksheet.
  7. Drag and drop the questions from the left pane into the Columns and Rows fields to generate charts and visualizations.

Export as Image or PDF

To export the response chart as an image or PDF:

  1. Click Reports on the left pane. 
  2. Click    and select a chart. 

  3. Click  or  on the top right corner of each response chart to export it as an image or a PDF respectively.
  4. If you select Image
    1. Type a name in the File Name field. 
    2. Select a language in the Language dropdown list. 
    3. Enable the password knob to set a password for the export file. 
    4. Type a password in the Enter Password field. 
    5. Click Export
  5. If you select PDF
    1. Type a name in the File Name field. 
    2. Select the orientation - Portrait or Landscape in the Orientation dropdown. 
    3. Select the size of the PDF in print in the Paper Size dropdown. 
    4. Select a language in the Language dropdown list. 
    5. Enable the password knob to set a password for the export file. 
    6. Type a password in the Enter Password field. 
    7. Click Export

To export the responses to a question as a PDF:

  1. Click Reports on the left pane. 
  2. Click  on the top right corner of each response to export it as a PDF. 
  3. Type a name in the  File Name field. 
  4. Select the orientation - Portrait or Landscape  in the  Orientation dropdown. 
  5. Select the size of the PDF in print in the Paper Size dropdown. 
  6. Select a language in the Language dropdown list. 
  7. Enable the password knob to set a password for the export file. 
  8. Type a password in the Enter Password field. 
  9. Click Export
     

To export the entire report as PDF:

  1. Click Reports on the left pane.
  2. Click Export on the top-right corner of the Summary of Responses page.
  3. Click As PDF.
  4. Type a name in the File Name field. 
  5. Select the orientation - Portrait or Landscape in the Orientation dropdown. 
  6. Select the size of the PDF in print in the Paper Size dropdown. 
  7. Select a language in the Language dropdown list. 
  8. Enable the password knob to set a password for the export file. 
  9. Type a password in the Enter Password field.
  10. Select One page for each question if you want questions to be arranged separately on each page.
  11. Select Include open-ended questions if you want to include open-ended questions also in the PDF.
  12. Click Export

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