How to use Automation?

How to use Automation?

Let's look into how you can use Zoho Tables Automation: 

Setting up Automation

To set up Zoho Tables Automation, follow these steps:
1. Open the base that you want to automate.
2. Click on "Automation" at the top right corner of the page.
3. It opens up the automation set up panel to Click the "+ Create New" button.



4. In the "Trigger" panel, choose an event of your choice that will trigger your automation. For example, you can choose to trigger the automation when a record matches a condition in the table.



5. Click + Add Action to open the "Action" panel and choose the action you want to perform when the trigger sets off. For example, you can send an email every time a record is updated in the table.





6. Configure the details of your action For example, if you choose to send an email, you can specify the recipient's email address, subject line, and content of the email.


7. To rename your automation click on the 3 dot icon next to the automation name and select Rename Automation
8. Toggle on the "Active" button at the top right to activate your automation.


After you have set up your automation, your automation will execute the action whenever the trigger event occurs. 

You can also edit or delete an automation by clicking on the same "Automation tab" and making the desired changes.

FAQs

1. Will automation work when no base is open?
Ans. Currently, the automation will only be executed when the base is open.

2. Will automation work when the creator of the automation is removed?
Ans. Yes, the automation will work even if the creator of the automation is removed from the base.
 
3. Will automation run for the past records?
Ans. No, automation will not work on records that were made before the automation was set up. It will only work on records that are populated after setting up the automation. 


    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Offline Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal

                          Form Designer HR

                          Card Forms Food
                          Assign Forms Photography

                          Translate Forms Real Estate
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • What is Zoho Tables Automation?

                                                                                                                Zoho Tables Automation is a powerful feature that helps you eliminate repetitive tasks and processes by setting up "automation" triggered by specific events or conditions that streamline your workflows. In turn, tasks become more efficient, accurate ...
                                                                                                              • Introduction

                                                                                                                What is Zoho Tables? An easy-to-use no-code work management tool that seamlessly connects people, processes and information. With Zoho Tables experience work management at its best through powerful visualizations, real-time collaboration, custom ...
                                                                                                              • Triggers

                                                                                                                In Zoho Tables, the "Trigger" section of automation specifies the event that will cause the automation to run. Zoho Tables offers three types of triggers now. They are: a) When a record is created b) When a record is updated Let's try to understand ...
                                                                                                              • Actions

                                                                                                                Zoho Tables offers three types of actions now. They are: a) Send Email b) Create record c) Update record Let's try to understand how these individual actions work. a) Send Email This action allows you to send an email to the selected email addresses ...
                                                                                                              • Organizational Components

                                                                                                                In this article, let's look into the synopsis of all the significant features of Zoho Tables that make it a great organizational tool. Portal The Portal serves as a personalized gateway for an account. As a whole, Zoho Tables structure or hierarchy ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources