Adding, changing roles, and removing users from Base

Adding, changing roles, and removing users from Base

Setting up Roles in Base (Share Base)

You can set roles in a Base or share your base through the Share Base functionality. The user you add to a Base doesn't have to be a Portal or a Workspace member. Also, they cannot view or edit any other Bases/ Workspaces/ Portals, unless their role is upgraded).


Open a Base, and click on the Invite icon from the right end of the top bar.




Enter the email addresses, choose a role, and click Share. You can check the role a user employs in a Base by clicking the collaborators in the Base Share dialog box.





Users added through a Base share will be listed in the Workspace users list as Base Users.





Changing existing role of a User in a Base

  1. Navigate to the concerned Base and open the Base Share dialog box.
  2. Click on the Collaborators tab, and select the More Option from the users list.
  3. Choose a required role.



Removing a User From Base

Anyone with the capacity to manage roles can remove the user from your Base. To remove a user from your Base,

  1. Open the Share Base option 
  2. Go to the Collaborators tab
  3. Beside the user you want to delete, click the three red dots, and click the Delete option




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