Data security

Data security

 
Zoho TeamInbox ensures security and privacy of your data. As an admin of your organization, protect your data in Zoho TeamInbox and manage its access by employing a few security features for your users.
 

Set up Two-factor Authentication for users

Two-factor authentication is an extra layer of protection for your account in Zoho. Every time users sign up, they will have to do a second step of authentication via another factor, besides their account passwords. However, they can choose the secondary authentication method from among the following methods:
 
Install Zoho OneAuth on your mobile device and select your desired mode of authentication. Every time you try to log in to your Zoho account, OneAuth will prompt you to authenticate.

Install Authenticator applications like Google Authenticator, Authy etc., on your mobile device and use the code generated to authenticate sign in.
 
Have a code sent to your mobile number either as a text message or a voice call and use it to authenticate your sign in.  
 
To enable TFA for all the users in your organization:
  1. Log in to Zoho accounts with your Admin credentials.
  2. Select the Multi-Factor Authentication tab from the left pane.
  3. Enable here MFA for your users.
 

Define user roles and permissions

As and when you add users to your organization, team and inboxes, set their roles to define what actions they can and cannot do. Every user can have different roles in teams and inboxes.
 
The user who creates the organization will be the Admin. Admin can invite new members to the organization and make them moderators or members of the org. The user roles can be changed anytime from the Settings.
 
Only the org admin and the moderators can create teams, add team members and assign them with team roles.
 
Now a team admin can create inboxes, add inbox members and assign them with inbox roles.
 
Only the org admin can access and view the activity log.
 

Secure downloads

Users can choose to password protect the files they download. You can enable this option from the settings.
 
Make sure that you remember the passwords as Zoho TeamInbox will not save them. 

    Redefine the way you work
    with Zoho Workplace

      Zoho DataPrep Personalized Demo

      If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

      Zoho CRM Training

        Create, share, and deliver

        beautiful slides from anywhere.

        Get Started Now


          Get started with Zoho Sign

          in a few quick steps!

          Download Help Guide





                       
                      Secure your business
                      communication with Zoho Mail


                      Mail on the move with
                      Zoho Mail mobile application

                        Stay on top of your schedule
                        at all times


                        Carry your calendar with you
                        Anytime, anywhere




                                Zoho Sign Resources

                                  Sign, Paperless!

                                  Sign and send business documents on the go!

                                  Get Started Now


                                      Zoho SalesIQ Resources



                                          Zoho TeamInbox Resources



                                                  Zoho DataPrep Resources



                                                    Zoho DataPrep Demo

                                                    Get a personalized demo or POC

                                                    REGISTER NOW


                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now











                                                                            • Related Articles

                                                                            • GDPR compliance

                                                                              Zoho TeamInbox is GDPR ready The General Data Protection Regulation (GDPR) is a European Data Protection regulation enforced by the EU Commission to protect the fundamental right to privacy for every EU residents. GDPR came into effect on the 25th of ...
                                                                            • Analytics

                                                                              Keep track of your team's performance with the insightful reports of Zoho TeamInbox. You can view the reports of a specific inbox or a specific user. Find the analytics icon at the top of your left pane to go to analytics.   Only the org admin and ...
                                                                            • Integration with Zoho CRM

                                                                              Zoho CRM is your one solution for all your sales activities. Zoho TeamInbox's integration with Zoho CRM lets you access emails related to a specific contact or lead right from Zoho CRM. With our two-way integration with Zoho CRM you can keep all your ...
                                                                            • Enabling email forwarding

                                                                              You can forward emails from your service provider to Zoho TeamInbox either by enabling email forwarding or by using your POP account credentials. If you want to do this by enabling email forwarding, copy the address generated by TeamInbox and add it ...
                                                                            • General Settings

                                                                              Customize Zoho TeamInbox interface the way you want it to be, manage teams and users from Settings. Click on the Settings icon in the top right corner and select the Personal tab. Here's all that you can do under General Settings. Appearance Select ...
                                                                            Wherever you are is as good as
                                                                            your workplace

                                                                              Resources

                                                                              Videos

                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                              eBooks

                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                              Webinars

                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                              CRM Tips

                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                Zoho Show Resources