Creating a New Event

To create a new event from the Calendar module:

1. Click the New Event button at the top-left corner of the app.
2. In the window that pops up, fill all the necessary fields.
3. Click Save.

Notes: 

• You can also click and drag along the time duration in the Calendar tile to create a new event.
• Event title, date, duration, and calendar are mandatory fields. 
  

You can also use the calendar widget and the Smart Assistant to create new events. 

Creating Personal Events

To create a personal event:

1. In the New Event window, click the current calendar name adjacent to the Calendar  icon.
2. Select a calendar from the list under My Calendars in the drop-down menu.
   

Note: By default, any event you create will be added to your primary personal calendar.

Creating Group Events

To create a group event:

1. In the New Event window, click the current calendar name adjacent to the Calendar  icon.
2. Select a calendar from the list under Group Calendars in the drop-down menu.

Creating Private Events

To create a private event:

1. Select the calendar where you want to create the event.
2. Check the Private Event option.

Creating All-Day Events

To create an all-day event:

1. Select the calendar where you want to create the event.
2. Check the All Day option.

Creating Recurring Events

To create a recurring event:

1. Select the calendar where you want to create the event.
2. Set the recurrence pattern from the drop-down menu. 

You can repeat an event:

• Daily
• Weekly
• Monthly
• Yearly
• Only on workdays 

You can also set up a custom recurrence pattern and choose never to end the recurring event, or end it after a specific number of events or a specific date.

For example, let's consider a recurring bi-monthly meeting from January till March. Doing the math, you are ending the event after four meetings, each separated by two weeks—two in January and two in February. To configure this recurrence pattern:

1. Click Repeat in the New Event window.
2. Select Custom from the drop-down menu.
3. In the dialog that pops up, enter the details as follows:

• Repeat: Weekly
• Every: 2 weeks    
• Day: Wednesday
• Ends: By Count - 4

4. Click Save. 

Creating Events in a Foreign Time Zone

To create an event in a different time zone from your own:

1. Click the current time zone label in the New Event window.
2. Search for and select the desired time zone using the search box, or by scrolling through the list of options. 

In Calendar, the created event will be listed according to the organizer and attendee's local time zone. To view the original time zone in which the event was created:

1. Click open the event details.
2. Click Show Original Time Zone. 

Setting Event Permissions

While sharing the event invitations, you can limit the attendee's event permission for viewing event and participant details, adding participants, and editing the event.

• View only event details: Attendees can only view the event details. They cannot view the participants.
• View participants: Attendees can view both the event details and the participants.
• Add participants: Attendees can view the event details and participants, and also add new participants.
• Edit event: Attendees can view event details and participants, add participants, and also edit the event. 

By default, attendees can view only the event details. To alter the permissions for one attendee:

1. Click the More  icon next to the attendee's name.
2. In the pop-up that appears, choose the required permission level.

Notes:

• Changing the permission level for one attendee will not affect the other attendees' permission levels. 
• You can individually set different permission levels for multiple participants. For example: Attendee A can view participant and event details, attendee B can edit the event details, while the remaining attendees can only view the event details. 
  

To change the permission level for all the event attendees:

1. Select Permission under the list of invited attendees.
2. Change the permission level as required.

Adding Non-Participants

You can add individuals or groups as non-participants to an event. These non-participants will only be able to view the event and participant details. They cannot add participants or edit the event details. They also cannot RSVP for the event. To convert an attendee into a non-participant:

1. Click the More  icon next to the attendee's name.
2. In the pop-up that appears, toggle on the Non-Participant option. 

Adding Optional Participants

You can also mark some of the attendees as optional participants. To do so:

1. Hover over the attendee's name in the New Event window. 
2. Click the Mark as Optional  icon.

Note: The optional participants have permission to add participants, edit event details like other participants, and can also RSVP to the event.

Setting Event Reminders

You can set reminders for events via email, pop-up, or notification. To set a reminder:

1. Click Set Reminder in the New Event window.
2. Choose the time and the medium of reminder from the drop-down menu. 

Note: To set more than one reminder or to remove a reminder, click the plus  and minus  icon next to the existing reminder, respectively.

Sharing Event Invitations

Once you create an event, you can choose to send the event invitation to:

• Attendees and yourself
• Attendees only
• None

The event invitation will be sent via email and Cliq's Taz bot. 

Responding to Event Invitations

Attendees can RSVP from the Calendar view, email, or the Cliq Taz bot. To RSVP from the Calendar view:

1. Click on the event.
2. In the event details, RSVP with Yes, No, or Maybe. 

To RSVP from email:

1. Click open the calendar event invitation email.
2. Click View Event.
3. In the Invitation Detail Document page that opens on web, RSVP with Yes, No, or Maybe. 

Note: You must be logged in to your Zoho Calendar web account for this. 

To RSVP from Cliq's Taz bot:

1. Go to the Cliq module. 
2. Search for Taz and open the chat or click the More  icon in the Cliq chat launcher tab.
3. Select Bots from the drop-down menu. 
4. From the list of bot chats that appear, click open Taz.
5. Go to the chat message with the event notification. 
6. RSVP with Accept or Decline.

Note: The event organizer will receive a notification via email and Cliq's Taz bot, whenever any of the attendees RSVPs.