Composing a New Email

To compose an email:

1. Click the New Mail button in the top-left corner of the app menu bar. 
2. Fill in the required email fields, such as To, CC, BCC, and Subject.
3. Draft the email body and use the rich text formatting options present in the Mail Composer to format it.
4. Click Send.

Notes:

• @mentioning a contact in the email body will automatically populate the entry in the To field.  
• You can choose to save the drafted email by clicking the Save Draft option. 
• All your emails are saved automatically as drafts when you close the Mail Composer.
• You can use the Discard Draft option to delete the email you've composed. This action is not reversible. The discard draft will not be found in the Trash folder and will be deleted permanently.
  

Learn how to compose and send emails using Smart Assistant and the Menu Bar App.

Formatting Email Content With Rich Text

The Mail Composer has a What You See Is What You Get editor to customize the email body. The in-built Spell-Checker helps verify outgoing emails for correct spelling and grammar. You can enable it by checking the Spell Checker option in the rich text editor. 

The following formatting options are available in the rich text mode:

Additionally, the rich text editor also allows you to insert:

Adding Attachments 

You can attach files from your Mac system or iCloud Drive to your email. To do so:

1. Click the Attachment  icon in the Mail Composer.
2. Broswe and select the file to add to the email. 
3. Click Open.

Notes: 

• Multiple attachments can be added to an email. 
• The maximum size for attachments is 40 MB.
• You can also drag and drop files from your Cliq chats to add them as attachments to the Mail Composer using Smart Flow.

Inserting Images

You can insert image files from the local device or internet. To do so:

1. Click the Insert Image  icon present in the Rich Text Editor ribbon. 
2. Select Upload from Disk to insert an image from local device. 
3. Select Link from Web to insert an image from the internet. 
4. Resize the image to Small, Best Fit, Original, or Fit to Width as desired. 
5. Click on the image and select Remove to delete the image from the email body. 

Note: You can also copy-paste images to the Mail Composer.

Inserting Signature

You can create multiple email signatures and customize them according to your email address or email alias. In Trident, the default signature will appear in the editor whenever the Mail Composer is invoked. To switch between other signatures:

1. Click the Signature  icon in the Mail Composer. 
2. Select the desired signature from the listed options. 

Inserting Templates

To insert an email template you've created: 

1. Click the Insert Template  icon. 
2. Select the desired template from the listed options. 

Setting Email Priority

While crafting your email, you can set its priority to High/Medium/Low. This will help the recipient prioritize those emails that need to be attended to immediately. To set email priority: 

1. Click the Set Priority  icon in the Mail Composer.
2. Choose between High, Medium, and Low.

Notes: 

• High priority emails are annotated with a red exclamatory mark    
• Low priority emails are annotated with a blue exclamatory mark   
• Medium priority emails are not annotated. 
• The priority annotations appear beside the Sender's Name of the recipient's incoming email.
  

Setting Reminder

You can set reminders for emails for yourself and for your email recipients. To do so:

1. Click the Reminder  icon in the Mail Composer.
2. In the pop-over, select whether you want to be reminded At a Specific Time, If Nobody Replies by, or On Every Reply. 
3. Pick the date and time. 
4. Choose to receive the reminder either via Notification or Email.
5. Check the Remind Recipients Also option to send the reminder to the email recipients. 
6. Click Set Reminder.  

Notes:

• Emails for which you've set reminders will have a bookmark indication. 
• When you set the reminder mode as Notification, you'll receive the reminder notification through Streams and Sticky Notifications. 

Notes:

• The email content will be protected with a passcode when sent.
  

• The recipient can access the content in the email by entering the verification passcode sent to their email address and clicking the link.

Modifying and Revoking Access to SecurePass Emails

You can modify the expiration date of a sent SecurePass email or revoke access to it.

To modify a SecurePass email expiration date:

1. Navigate to the Sent folder.

2. Click the email you want to modify the SecurePass date for.

3. Click Modify.

4. Choose the email expiration date from the drop-down or select a custom date.
   

5. Click Apply.
   

To revoke access to the SecurePass email:

1. Click Revoke in the email detail view.
   

2. In the dialogue box that appears, click Revoke Access.
   

Note: Upon revoking access, recipients will no longer be able to view this secure email. The recipients will get the "Access Revoked" alert when they try to access the link.

To extend the access to view the secure email:

1. Navigate to the Sent folder.

2. Click open the email you want to extend the view access for.

3. Click Modify in the email detail view.

4. Choose the email expiration date from the drop-down or select a custom date.
   

5. Click Apply.
   

Requesting Read Receipts

You can ask for a read receipt while sending emails that require the recipient to acknowledge that they have read the email. You can do this by clicking the More Options icon in the Mail Composer and selecting Ask Receipt.

You must enable the Ask Receipts settings to find out whether recipients have read the email. To enable the setting:

1. Click your profile image in the top-right corner of the app.

2. Select Settings from the drop-down menu.

3. Select Mail.

4. Go to the Mail Composer section. 
   

5. Toggle on the Ask Receipts option. 

Sending Read Receipts 

When other people send you emails, and they request a read receipt, you can choose to customize the setting to either always send it automatically, never send it, or ask you first each time to send it. To customize the read receipt setting:

1. Click your profile image in the top-right corner of the app.

2. Select Settings from the drop-down menu.

3. Select Mail.

4. Scroll down to the Send Read Receipts section.

5. Choose between Always, Never, and Ask Me.

Always	Automatically sends the read receipt.
Never	Doesn't send the read receipt even if the sender has requested it.
Ask Me	A consent pop-up will appear asking whether you want to send the read receipt each time you receive an email in which the sender has requested the read receipt.

Note: When you send a read receipt, an email will be sent to the email sender acknowledging that you've read the email. 

Scheduling Emails to Send Later

The Send Later option enables you to schedule your email to be sent at a later time. To do so:

1. Click the Send Later  icon in the Mail Composer. 
2. Pick the desired time and date. 
3. Click Schedule and Send. 

Notes: 

• By default, Tomorrow Morning schedules the email to the next day at 8:00 AM, and Tomorrow Afternoon schedules the email to the next day at 3:00 PM.
• The scheduled email will be queued in the Outbox Folder and can be edited or stopped at any time until it's sent. 
  

Sending Recurring Emails

You can schedule recurring emails that are regularly sent at a pre-defined interval. To do so:

1. Click the Send Later  icon in the Mail Composer. 
2. Toggle to the Recurring tab. 
3. Set the recurrence pattern. 
4. Click Schedule and Send. 

Note: You can edit the recurring email anytime but the recurrence pattern must be set again. 

Recalling Sent Emails

To recall an email from the email list:

1. Navigate to the Sent folder.
2. Hover over the email you want to recall and click the Mail Delivery Status icon.
3. In the pop-up that appears, click Recall Email. 
4. Select Recall in the alert dialog box. 

Alternatively, you can also:

1. Right-click the email.
2. Select Recall Email from the menu list. 

To recall an email from the email detail view:

1. Open the email you want to recall. 
2. Select Recall Email from the toolbar. 

Alternatively, you can also:

1. Click the More Options  icon at the top-right corner of the email detail view.
2. Select Recall Email from the menu list. 

Notes:

• Recalling will only delete the sent email from the recipient's Inbox only if they have not deleted or shared the email. 
• The recipients will be notified of the recall attempt.
• You cannot recall emails if the recipients are not from your organization and if the emails were sent through POP/IMAP accounts.