Creating and Managing Email Signatures in Trident (macOS)

Creating and Managing Email Signatures in Trident (macOS)

In this article, we'll see how you can create email signatures to add them to your emails automatically. 

Info
Note: This article explores creating and managing email signatures in the Trident desktop app. Click here for the Zoho Mail web app's help documentation.

Creating Signatures

To create an email signature:

  1. Click your profile image in the top-right corner of the app.
  2. Select Settings from the drop-down menu.
  3. Go to Mail > Signatures.
  4. Click Create Signature. 

To create an email signature for your secondary Zoho Mail accounts: 

  1. Click the drop-down with the email address listed above the Create Signature button.
  2. Choose the account for which you want to create the signature. 
  3. Click Create Signature. 

Refer to this section to learn how to create signatures for external email accounts configured via POP/IMAP.

NotesNote: Check the Automatically add my signature to all my email replies option if you want all your email replies to be signed. 


Adding Signature Details

In the Create Signature pop-up, enter the signature name and use the rich text editor to create your signature. 


Choosing the Signature Position

While replying to emails or forwarding them, you can position your signature above or below the quoted text. 


Associating Email Accounts with Signature

The drop-down options for Associated "From" address for new emails list your primary Zoho Mail account as well as the associated external email accounts (e.g., Gmail, Yahoo, Outlook) you've configured via POP/IMAP. You can select all the emails from the drop-down for which you want to associate and use the signature you're creating.   

You can associate email accounts for both new emails you're composing as well as replies you're sending.

NotesNote: When you compose a new email, the latest signature associated with the email account will be automatically added. To insert a different signature associated with the same email account, you can follow the steps here.

Associating a Contact Card with Signature

When you associate a contact card with your signature, it will be attached to all the emails you send. This, in turn, will allow recipients to easily save your contact detials to their address book.


Editing Signatures

To edit an email signature:

  1. Click open the email signature you want to edit. 
  2. Make the required changes.
  3. Click Save. 
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Deleting Signatures

To delete an email signature:

  1. Hover over the email signature you want to delete.
  2. Click the Delete  icon.
  3. Click Delete in the confirmation alert. 
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Alternatively, you can also:

  1. Click open the email signature you want to delete. 
  2. Click the Delete option at the bottom of the pop-up.
  3. Click Delete in the confirmation alert. 
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NotesNote: Removing an email signature will delete it permanently. This means that the signature won't be available to be added automatically to your emails anymore, nor appear in the signature list in the Mail Composer.