Searching for Emails in Trident (macOS)

Searching for Emails in Trident (macOS)

In this article, we'll see how you can search for emails, Streams groups, folders, tags, and views in the Mail module.

Info
Note: This article explores searching for emails in the Trident desktop app. Click here for the Zoho Mail web app's help documentation.

Understanding Search Parameters

Trident offers more than 45 distinct search parameters. Each parameter and its function are described below.


Search by email fields:

From:

To list emails from the specified contact

To:

To list emails with the specified contact in the To field

Cc:

To list emails with the specified contact in the Cc field

To/Cc:

To list emails with the specified contact in the To or Cc field

From Does Not Contain:

To list emails that do not contain the specified contact in the From, To, and Cc email fields.

To Does Not Contain:

Cc Does Not Contain:

To/Cc Does Not Contain:

Search by email content:

Subject

To list emails with the specified subject

Contains

To list emails with the specified text in the email content

Subject Does Not Contain

To list emails that do not contain the specified text/email address or subject

With Tasks

To list emails with tasks

With Notes

To list emails with notes

With Reminder

To list emails with reminders 

With Comments

To list emails with comments

Search by attachment details:

Attachment Type

To list emails based on the attachment file type

Has Attachment

To list emails with attachments

Has Inline Attachment

To list emails with attachments in the email body

Attachment Name

To list emails with the specified attachment name

Attachment Content

To list emails with the specified content in the attachment

Size Less Than

To list emails less than the specified size

Size More Than

To list emails greater than the specified size

Attachment Name Does Not Contain

To list emails that do not contain the specified text in the attachment name

Attachment Content Does Not Contain

To list emails that do not contain the specified content in the attachment

Search for emails by date:

Date

To list emails received on a specific date

From Date

To list all the emails received from a specific date

To Date

To list all the emails received up to a specific date

NotesNote: You can select emails between a specific date range using the From and To date filters.

Search emails:

In Folder

To list emails in a specified folder

In Tag

To list emails with the specified tag

Flagged as

To list emails with the specified flag 

Flagged

To list emails that have been flagged

Priority

To list emails marked with the specified priority

Replied

To list emails that have been replied to

Forwarded

To list emails forwarded by a particular sender

Searching for Emails

There are three ways to search for emails:

  • Begin typing your search keywords in the search bar and select the relevant parameter from the listing that appears.
  • Choose the parameter first and then type in the search keyword.
  • Include multiple search parameters in the search bar to narrow down the search results.

Searching for Spam or Trashed Emails

To search for emails in spam and trash folders:

  1. Type in the search keywords. 
  2. Use the 'In Folder' parameter and select 'Spam' or 'Trash'.

Searching for Emails From Frequent Contacts

You can view emails from your frequent contacts without having to select any search parameters by simply clicking on the contact image in the search dropdown menu.


Searching for Streams Groups, Folders, Tags, and Views

To look up any Streams group, folder, tag, or view:

  1. Swipe down the left pane to bring up the Search option.
  2. Type your search query regarding any Streams group, folder, tag, or view. The relevant search results will be listed below. 

Viewing Recent Search Results

The recent searches appear below the search parameters. You can view the five most recent searches that were performed. 

Searching and Listing Emails by Sender

To list all emails that have been received from the same sender.

  1. Right-click the email in the list view.

  2. Select List Emails From This Sender.

Searching and Listing Emails By Subject  

To list all emails that share the same subject line:

  1. Right-click the email in the list view.

  2. Select List Emails With This Subject. 


If there are certain search keywords that you use repeatedly, you can save the search and easily access those emails without searching for them each time. To save a search:

  1. In the Search Bar, type your search keywords and press return.

  1. The list of relevant search results will be displayed.

  1. Click Save This Search at the top of the list view.

  2. Name the search and click Save.


Notes

Notes:

  • All the saved searches will be listed under the Saved Searches section in the folder pane.

  • The Saved Search section will only appear when there is at least one saved search. If all the saved searches are deleted, then the section will not be shown.

  • Each saved search stores the keywords. Every time you click open a saved search, a new search will be performed, and the results will include the newer emails, as well.  

To rename a saved search:

  1. Right-click the saved search you want to rename.

  1. Select Rename from the menu list.

  1. Type the new name and press return.


NotesNote: Press esc to revert. 

To delete a saved search:

  1. Right-click the saved search you want to delete.

  1. Select Delete from the menu list.

  2. Click Delete in the alert that appears.