Exploring Zoho Meeting eWidget in Trident (Windows)

Exploring Zoho Meeting eWidget in Trident (Windows)

The Zoho Meeting eWidget helps you schedule and join meetings directly from Trident. When you select an email, the widget automatically pulls in the subject and participants, making it easy to set up a meeting in just a few clicks. You can also start instant meetings, view upcoming meetings, and share meeting links without leaving the widget.

Setting Up Zoho Meetings eWidget   

To integrate Zoho Meeting with Trident:

  1. Log in to your Zoho Mail web account.

  2. Click the Settings icon at the top-right corner of the app.

  3. Under General, navigate to Integrations > Extensions.

  4. Search for Zoho Meeting and enable the extension.

  5. Click Access Zoho Meeting.

  6. Return to Trident and click Refresh.



NotesNotes:

  • You can only access Zoho Meeting within Trident if you have a paid Zoho Meeting account.

  • If the widget shows a disabled view after you add it, your organization's admin may have turned off the integration. Contact your admin if you need access.

Using Zoho Meeting eWidget          

The Zoho Meeting eWidget home page provides quick access to the following options:

  • My Meetings: View all your upcoming meetings in one place.

  • Meet Now: Start an instant meeting and invite participants right away.

  • Schedule Meeting: Create and schedule a meeting for a later.

  • Join Meeting: Join an existing meeting using a meeting ID or link.

Viewing Upcoming Meetings     

All your upcoming meetings can be viewed under "Upcoming Meetings"  in the Zoho Meeting eWidget. From here, you can:

  • View the meeting date, time, and the time zone it is set to.

  • Click the Copy URL icon to copy the meeting link.

  • Click the Insert to Compose icon to add the meeting link to the Mail Composer.

  • Click Start to initiate the meeting.

Note: Hover over a meeting to view options to copy the link, insert to compose, and see the meeting time and time zone.

Scheduling a Meeting  

When you select an email, the Zoho Meeting eWidget automatically extracts details from the email and populates the meeting form for you. Here’s how it works:

  • The email’s subject line becomes the topic of your meeting.

  • Date and duration can be manually entered according to the requirement.

  • Email addresses from the "From," "To," and "CC" fields are included as meeting participants.


To schedule a meeting manually:

  1. Click Schedule Meeting at the bottom of the Zoho Meeting eWidget.

  2. Enter a topic and agenda for the meeting.

  3. Select the preferred date and time.

  4. Add the email addresses of the participants and co-hosts you want to invite. You can also enter their names and choose the corresponding email addresses from the suggestions.

  5. Choose the appropriate time zone.

  6. If you want the meeting to repeat, select the Recurring Meeting option. You can also customize the recurrence pattern.

  7. Click Schedule.



NotesNotes:

  • The meeting time automatically defaults to the next available time slot, and the duration is set to 60 minutes by default.

  • If you update your preferred time zone in Zoho Meeting settings, remove and add the widget again in Trident for the changes to apply.

  • Recurring meetings can be scheduled to repeat daily, weekly, or monthly.

Starting an Instant Meeting  

To start an instant meeting in Zoho Meeting, click Meet Now at the bottom of the Zoho Meeting eWidget. You can then add participants, copy the meeting link, invite people via email, or enter participant email addresses directly in the Participants section. Once you're ready, click Launch Meeting.


Joining a meeting  

To join a Zoho Meeting session:

  1. Click Join Meeting at the bottom of the Zoho Meeting eWidget.

  2. Enter the 10 digit meeting key in the form that appears.

  3. Click Join Now.


Managing Zoho Meetings    

You can manage your meetings directly from the Zoho Meeting eWidget by editing meeting details or deleting meetings as needed.

Editing a Meeting  

  1. Click open the meeting you want to edit.

  2. Click the More Options icon in the top-right corner of the eWidget and select Edit.

  3. Make the necessary changes.

  4. Click Save.


NotesNote: You can only edit meetings that you created or have permission to modify.

Deleting a meeting  

  1. Click open the meeting you want to delete.

  2. Click the More Options icon in the top-right corner of the eWidget and select Delete.

  3. Click Yes in the confirmation alert that appears.