Customize Your Privacy Settings | Zoho Vault

Privacy Settings

Zoho Vault allows you to define how your user's information must be handled based on the privacy regulations followed by your company and geography. For example, privacy law such as the GDPR demand that user data to be deleted after a certain period. This is to ensure the complete privacy of the user's data, while also helping your organization stay compliant with internal and external audits, as well as industry-recommended compliance standards. 


  • Data retention
  • Data masking


Data retention

Super admins can set how long a user's data must be retained after user deletion in Zoho Vault.


  1. Click Privacy Settings from the Security section of Settings tab.



  2. Select how long you'd like to retain the user's data after user deletion from the dropdown box, then click Update



Note: By default, a user's data is retained for 30 days. You can either set the data to be deleted right when a user's removed from Vault, or even retain their data for 15, 45, or 60 days as well, based on your security requirements.


Data masking

Super admins can mark certain fields of the password categories as personal data. You can restrict these selected fields from getting exported and mask them based on your requirements. To enable privacy setting for personal data:


  1. Select Password Categories from the Security section of Settings tab.



  2. Edit the password categories and mark the required fields as personal data. These categories are now tracked under Privacy Settings.




     

  3. Search and select Privacy Settings from the left panel. 
  4. Enable privacy settings for personal data to view all relevant categories.
  5. Restrict export and mask fields for these categories according to your privacy policies, then click Update.



Note: By default, the IP address will be marked as personal data in the Audits section. These default settings can be modified as required. Data masking is only available in the web version.

Need more help? Take a look at some of the commonly asked questions.
    Redefine the way you work
    with Zoho Workplace

      Zoho DataPrep Personalized Demo

      If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

      Zoho CRM Training

        Create, share, and deliver

        beautiful slides from anywhere.

        Get Started Now


          Get started with Zoho Sign

          in a few quick steps!

          Download Help Guide





                       
                      Secure your business
                      communication with Zoho Mail


                      Mail on the move with
                      Zoho Mail mobile application

                        Stay on top of your schedule
                        at all times


                        Carry your calendar with you
                        Anytime, anywhere




                                Zoho Sign Resources

                                  Sign, Paperless!

                                  Sign and send business documents on the go!

                                  Get Started Now


                                      Zoho SalesIQ Resources



                                          Zoho TeamInbox Resources



                                                  Zoho DataPrep Resources



                                                    Zoho DataPrep Demo

                                                    Get a personalized demo or POC

                                                    REGISTER NOW


                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now











                                                                            • Related Articles

                                                                            • Can we recover a user’s data beyond the mentioned data retention period?

                                                                              No. Data deleted after the specified retention period can never be recovered. Learn how to set up a data retention period from this link.  Still can’t find what you’re looking for? Contact us. We will be happy to help. 
                                                                            • How do you ensure data security and privacy?

                                                                              All your passwords and sensitive data are stored in a fully encrypted form. Your data is encrypted in your browser using the AES 256 algorithm, then transmitted in a fully encrypted form over SSL. Our data center holds only your encrypted data. Your ...
                                                                            • Data Backup

                                                                              A reliable backup mechanism is crucial in restoring your data during crises. Zoho Vault allows you to securely back up your data to your email or cloud service (including Amazon S3, Box, DropBox, Google Drive, OneDrive, and Zoho WorkDrive). An ...
                                                                            • How do I stop receiving cloud data backups from my Vault account?

                                                                              To disable cloud data backup for your account, contact your Zoho Vault administrator and request that they exclude you from Settings > Data Backup > Manage Exemptions. Still can’t find what you’re looking for? Contact us. We will be happy to help. 
                                                                            • What will happen to user’s personal passwords when they leave the company?

                                                                              The user's data will automatically get deleted post the data retention period. If you have accidentally deleted a user before letting them export personal passwords, you can temporarily invite them to your account and help them recover their personal ...
                                                                            Wherever you are is as good as
                                                                            your workplace

                                                                              Resources

                                                                              Videos

                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                              eBooks

                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                              Webinars

                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                              CRM Tips

                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                Zoho Show Resources