Intuitive Reports | Zoho Vault

Intuitive Reports

If you're an administrator making business-critical decisions, you require complete visibility to manage your enterprise passwords. Zoho Vault provides intuitive reports in simple tables and graphs that display an overview of various activities carried out in your organization's Vault. Super-admins and administrators have access to these reports, to monitor and implement necessary steps to stay compliant. You can access nine different reports from the Reports tab, as well as export them as PDFs, which can be used for internal auditing. 
  1. User access 
  2. Password access 
  3. Folder access 
  4. Password assessment
  5. Shared with users
  6. Shared with user groups
  7. Shared with third parties
  8. Unchanged passwords
  9. Active users and passwords
  10. Password policy compliance
  11. Login activity

User access 

User access displays an overview of who has access to which password at the moment. You can also view the sharing permissions of different passwords accessed by a user, along with their respective access privileges. Get an overview of all the user roles, or select a specific user to find brief details of all the passwords they access, from the table below. This report helps you isolate and reset passwords accessed by a user about to leave your organization. 



Password access 

Use the password access report for an overview of a password's owner, and the list of users that have access to it. Select All passwords to get an overview of the sharing status of all passwords and the folders they're part of. Select a password from the drop-down to view extensive details (password owner, total users with access to the password, the user's password access privilege, and the number of folders the password is a part of) related to the password. A list of all shared passwords, along with their access privileges, is displayed in the table below. 



Folder access 

Get an overview of the sharing status and owner details of all folders. Select individual folders to view the associated passwords along with additional details of the passwords.



Password assessment

This report analyzes the overall security of your organization's passwords. Enterprise passwords are assessed based on various predefined criteria (passwords part of username, containing dictionary words, etc). Passwords with a low score are labeled "weak". You can alert users to change their weak passwords or enforce a strong password policy to prevent users from storing weak passwords in Zoho Vault.  



Sharing reports

You can share passwords with individuals, teams, and trusted third parties, such as contractors and freelancers using Zoho Vault. We have dedicated reports detailing each action in detail. This will help you precisely monitor your users' sharing behavior. 

Shared with users

View reports that detail all the passwords and folders that have been shared with different access privileges for different users. Select All users to get an overview of all shared passwords and folders, or select a particular password to view its sharing details.


Shared with user groups

This report displays the list of passwords and folders that have been shared with different user groups, along with their access privileges. You can view the sharing status of all groups, as well as that of a particular group, by selecting one from the dropdown.



Shared with third parties

This report lists all passwords that have been shared by your users with people outside your organization (trusted third-parties like contractors and freelancers). View how often a password has been shared with third parties, as well as the list of passwords that remain unchanged. 


Unchanged passwords

Periodically recycling passwords can be a crucial security practice in certain organizations. This report helps you track the list of passwords whose validity has expired, or is about to expire. Select users from the dropdown to view the expiration status of their passwords.

By default, the validity of every password is sixty days in the password policy. This can be modified according to your security policies. Passwords that remain unchanged beyond this period are classified as expired. Expired passwords will remain intact in Zoho Vault, even if you refrain from changing them.

Active users and passwords

Identify who accessed which password from the time the respective passwords were last changed. Additionally, find the list of frequently accessed passwords, as well as the users who accessed most passwords. Get an overview of all the passwords accessed in your organization by selecting Summary.


Password policy compliance

Identify whether passwords stored in your account are compliant with the default policy or other custom policies. Additionally, administrators can also verify compliance of users to policies by selecting the appropriate options.


Login activity

Get real-time insights on user extensions and browser logins. Detect unauthorized access through vigilant tracking of failed login attempts. 



    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Encrypted Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal
                          Mobile App
                          Form Designer HR
                          Mobile Forms
                          Card Forms Food Offline Forms
                          Assign Forms Photography
                          Mobile Forms Features
                          Translate Forms Real EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • User Management

                                                                                                                There are three main areas when it comes to user management: Adding users Creating user groups Assigning roles Adding Users Zoho Vault provides different options for you to add users into your account. You can manually add users by sending them an ...
                                                                                                              • Scheduler for Reports

                                                                                                                When using a password manager, it's important to regularly audit user activity to monitor and eliminate threats. To make auditing simpler, Zoho Vault offers automated schedulers for frequently monitored reports. Using the Scheduler feature, admins ...
                                                                                                              • Integration with Cloud Storage Services (Data Backup)

                                                                                                                Backup copies of your data from Zoho Vault usually get sent to your email, when enabled. Vault also allows you to organize all your backup copies in one place by sending them to your cloud storage services. In this document, we'll cover the steps for ...
                                                                                                              • Data Backup

                                                                                                                A reliable backup mechanism is crucial in restoring your data during crises. Zoho Vault allows you to securely back up your data to your email or cloud service (including Amazon S3, Box, DropBox, Google Drive, OneDrive, and Zoho WorkDrive). An ...
                                                                                                              • Real-time Security Audits

                                                                                                                Users access multiple enterprise passwords and other sensitive data on a daily basis from their Zoho Vault account. This makes it vital to track every sensitive action made by them to track potential threats. With these audits, admins and ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources