Adding Passwords | Zoho Vault

Adding Passwords

You can import passwords from browsers, csv files, and other password managers, or click Add from the Passwords tab to add your passwords and other sensitive details to Vault.



Select one of the options from the list to add passwords manually:

  • Sites
  • Passwords
  • Address
  • Payment card
  • Secure notes  




Sites

Click Sites to add passwords of your popular websites and applications swiftly. 


  1. Search for your sites from over 400 predefined options displayed
  2. Select the option, then enter the username and password
  3. Select Mark as personal password for your personal accounts 
  4. Add the password to an existing folder if necessary, then click Save.



IdeaNote: If you can't find your website from this list, click Passwords to create a custom password entry (Add > Password). Name, URL, description, and logo are added automatically; you can change them any time by editing the password.


Passwords

Click Passwords to store custom passwords of all categories for your accounts. Select one of the ten pre-defined categories to group your passwords accordingly:

  • Address
  • Web accounts
  • Bank accounts  
  • Files
  • Health care
  • Payment card
  • Secure notes
  • Unix 
  • Windows
  • Social security number


  1. Enter the password name, then select a folder to add the password to, if necessary
  2. Enter the username and password or the mandatory fields corresponding to your password category. 
  3. Provide the login URL of the website or the application under URL. For example, enter (https://twitter.com/login) instead of (https://twitter.com). This helps you with automatically logging in to the website.  
  4. Specify some reference Tags for your passwords. You can search passwords using these tags. 
  5. Optionally, you can add notes, descriptions, and a logo, as well as attach documents (under 2MB) to your password. 
  6. Create custom fields to add additional fields
  7. Select Mark as personal password for your personal accounts, then click Save.



IdeaNote: You can generate strong passwords for your accounts based on the password policy. 


WarningNote: All fields are encrypted in the Add Password form except for 'Password Name'. This is to simplify your in-product search, audit, and auto login experience. Please refrain from saving sensitive data in the 'Password Name' field.

Creating custom categories

Create your own categories and store all critical information in an organized manner.


  1. Select Settings, then click Password categories from the Password management section.



  2. Click Add 



  3. Enter a name for the category, then customize the fields according to your preference. 



  4. Mark mandatory fields and select fields that contain personal data to mask them from plain-text view.
  5. Click Save


InfoNote: You can hide, duplicate, and edit all your categories, but only the custom categories can be deleted.

Need more help? Take a look at some of the commonly asked questions.


      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit

                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsFormstack alternativeEncrypted Forms

                              Wufoo alternativeSecure Forms

                              TypeformWCAG

                                  All-in-one knowledge management and training platform for your employees and customers.

                                            Create. Review. Publish.

                                            Write, edit, collaborate on, and publish documents to different content management platforms.

                                            Get Started Now




                                                              You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                  Manage your brands on social media


                                                                    • Desk Community Learning Series


                                                                    • Digest


                                                                    • Functions


                                                                    • Meetups


                                                                    • Kbase


                                                                    • Resources


                                                                    • Glossary


                                                                    • Desk Marketplace


                                                                    • MVP Corner


                                                                    • Word of the Day


                                                                    • Ask the Experts


                                                                      Zoho Sheet Resources

                                                                       

                                                                          Zoho Forms Resources


                                                                            Secure your business
                                                                            communication with Zoho Mail


                                                                            Mail on the move with
                                                                            Zoho Mail mobile application

                                                                              Stay on top of your schedule
                                                                              at all times


                                                                              Carry your calendar with you
                                                                              Anytime, anywhere




                                                                                    Zoho Sign Resources

                                                                                      Sign, Paperless!

                                                                                      Sign and send business documents on the go!

                                                                                      Get Started Now




                                                                                              Zoho TeamInbox Resources





                                                                                                        Zoho DataPrep Demo

                                                                                                        Get a personalized demo or POC

                                                                                                        REGISTER NOW


                                                                                                          Design. Discuss. Deliver.

                                                                                                          Create visually engaging stories with Zoho Show.

                                                                                                          Get Started Now








                                                                                                                              • Related Articles

                                                                                                                              • Why am I unable to share passwords with other users?

                                                                                                                                You might be unable to share passwords with other users due to one of the following reasons: You are trying to share a personal password You are yet to gain password sharing privileges Admin has prevented password sharing for your organization You ...
                                                                                                                              • User Management

                                                                                                                                There are three main areas when it comes to user management: Adding users Creating user groups Assigning roles Adding Users Zoho Vault provides different options for you to add users into your account. You can manually add users by sending them an ...
                                                                                                                              • How can I access unshared business passwords during business emergency?

                                                                                                                                Zoho Vault allows super admins to nominate trusted users as Emergency Contacts. These contacts can declare an emergency and access all enterprise passwords in the organization to help your team during a business emergency. Contact your super admin to ...
                                                                                                                              • How do I recover my passwords from data backup?

                                                                                                                                To import passwords from a backup copy: Extract and open the zipped data backup file using your master password. Note: If you have recently reset your master password, remember to enter the old master password used when this backup file was ...
                                                                                                                              • How many passwords can be added to a folder?

                                                                                                                                Every folder can have as many as 2000 passwords. Still can’t find what you’re looking for? Contact us. We will be happy to help. 
                                                                                                                                Wherever you are is as good as
                                                                                                                                your workplace

                                                                                                                                  Resources

                                                                                                                                  Videos

                                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                  eBooks

                                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                  Webinars

                                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                  CRM Tips

                                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                                    Zoho Show Resources