Set a storage limit in My Folders
Zoho WorkDrive offers a single shared storage for your entire organization. This means no separate storage for My Folders, Team Folders, or users. If you wish to restrict your team users from using a large storage space in their My Folders, you can set a storage limit.
You can set a storage limit at both team level and user level.
Set a storage limit in My Folders to all users
- Click Admin Console in the bottom-left corner of your WorkDrive account.
The Admin Console page will open in a new tab. Dashboard will be selected by default. - Click Settings in the left panel. The Profile settings will be displayed by default.
- Select Storage.
- Toggle ON Set storage limit in My Folders.
- Under Set a storage limit in My Folders for all users, click the dropdown next to No limit and select the required storage limit.
Dropdown options: No limit (default) ✔
0 GB
5 GB
10 GB
50 GB
100 GB
Set a custom storage limit - Click Apply.
For a custom storage limit, select Set a custom storage limit from the dropdown. In the Custom storage limit dialog, enter the required limit and click Apply.
- The team level storage limit will also apply to client users.
- The setting will override all previously applied custom storage limits to individual users.
Set a storage limit to individual team members
To apply a storage limit for individual users, the "Set storage limit in My Folders" setting must have been enabled.
To enable, go to Admin Console > Settings > Storage, and toggle ON Set storage limit in My Folders.
- Click Admin Console in the bottom-left corner of your WorkDrive account.
The Admin Console page will open in a new tab. Dashboard will be selected by default. - Click the Members tab in the left pane to open it on the right.
- Hover over the name of the member and click (...).
- Select Set Storage Limit. A new dialog will open.
- Click the dropdown and select the required storage limit.
Dropdown options: No limit (default) ✔
0 GB
5 GB
10 GB
50 GB
100 GB
Set a custom storage limit - Click Apply.
For a custom storage limit, select
Set a custom storage limit from the dropdown. In the Custom storage limit dialog, enter the required limit and click
Apply.
Set a storage limit to individual client users
To apply a storage limit for individual users, the "Set storage limit in My Folders" setting must have been enabled. To enable, go to
Admin Console >
Settings >
Storage, and toggle ON
Set storage limit in My Folders.
- Click Admin Console in the bottom-left corner of your WorkDrive account.
The Admin Console page will open in a new tab. Dashboard will be selected by default. - Click the Client Users tab in the left pane to open it on the right.
- Hover over the name of the user and click (...).
- Select Set Storage Limit. A new dialog will open.
- Click the dropdown and select the required storage limit.
Dropdown options: No limit (default) ✔
0 GB
5 GB
10 GB
50 GB
100 GB
500 GB
Set a custom storage limit - Click Apply.
For a custom storage limit, select
Set a custom storage limit from the dropdown. In the Custom storage limit dialog, enter the required limit and click
Apply.
- Users will not be able to add or upload new files (non-Zoho format files) to My Folders once the storage limit is reached. If users have already used more than the set storage limit, they can still view and access their existing files.
- Users will be able to create Zoho format files (i.e., Writer, Sheet, and Show), as storage is free for them in WorkDrive.
- The upper limit you can set for My Folders' storage is 500 GB.
- When My Folders' storage limit is reached, external users will not be able to upload files via external share links or collection links.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Zoho DataPrep Resources
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
WorkDrive Essentials plan for teams
Zoho WorkDrive is an online file management and collaboration platform for teams and individuals. WorkDrive is available as a standalone product as well as part of various app bundles, such as Zoho One, Workplace, Remotely, and Zillum. WorkDrive's ...Bigin - WorkDrive Integration
Businesses require you to exchange files with clients for various purposes. Confidentiality of the clients' documents is the utmost priority for any business. The File Cabinet topping in Bigin, powered by WorkDrive, helps you to send and receive ...External share settings in My Folders
Team admins can restrict individual users in their team from sharing files from My Folders with external users. When external sharing is disabled in My Folders for a user, they will not be able to set permalink visibility to anyone on the internet. ...Install WorkDrive Desktop App (TrueSync) for macOS
Supported OS versions: macOS 12 and above. Important: The WorkDrive TrueSync application for macOS has been redesigned based on the Apple File Provider Extension (FPE). This architectural shift accommodates both Intel and Apple silicon-based devices, ...How to migrate large data from a computer to WorkDrive using Desktop Sync
If you have to migrate Terabytes (TB) of data from your computer to WorkDrive , then knowing the best migration practices will help you save a lot of time and work. 1 TB = 1024 GB Always use Desktop Sync for WorkDrive to migrate large data from a ...
New to Zoho LandingPage?
Zoho LandingPage Resources