Mark File as Final

Lock a file’s final version with Mark as Final

Info
Feature Availability: Available for all users
Supported Plans: All WorkDrive plans
Required File Access Permission: Only users with edit permission can mark or unmark a file as final.

The Mark as Final feature in WorkDrive helps you indicate that a file has reached its completed or approved state. When a file is marked as final, it becomes read-only, ensuring that no further edits can be made accidentally. This helps maintain version integrity for finalized documents.

IdeaExample: Use this option when a report, policy document, or presentation has been reviewed and approved for publishing.



Key difference between Checkout and Mark as Final:
  1. Checkout: Used when a user wants to work on a file exclusively. Once checked out, the file becomes read-only for others until it’s checked in.
  2. Mark as Final: Used to indicate that a file is complete and no more changes are needed. Makes the file read-only for all users until editing is re-enabled.

How to Mark a File as Final

  1. Select a file you want to mark as final. Alternatively you can open the file in preview.



  2. Click the More actions (...) icon at the top.
  3. Select Mark as Final from the dropdown menu and confirm it in the confirmation dialog box.
  4. Once confirmed, the file status changes to Final, and it becomes read-only for all collaborators.

How to Enable Editing

If you need to make further changes:
  1. Select or open the finalized file.



  2. Click the More actions (...) icon at the top.
  3. Select Enable Editing. Confirm the action to make the file editable again.
Notes
Notes:
  1. The file remains visible to all collaborators but cannot be modified, renamed, or overwritten.
  2. Users can still view, download, and comment on finalized files.
  3. Version history remains intact, marking as final does not delete or alter previous versions.